Official UK procurement notice
Bespoke and specialist exhibition display production design & fitout services
Authority: Royal Botanic Garden Edinburgh
What is being bought
Published requirement descriptionAMENDED SPECIFICATION SCOPE AND TIMELINES - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.
CPV: Exhibition equipment · Exhibition, fair and congress organisation services · Specialty design services
The lotProcurement structure
single lot · value publishedLot #1PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINESRenewalPublished value£365,000
PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINES
RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT):
- Principal designer duties
- Production design
- Production management including budget and programme working with the project manager
- Fabrication of exhibition structures
- Scenic model making
- Small scale mechanical & electromechanical interactives
- Electrical design and install (specific to the exhibition units only, exhibition lighting by others)
- Structural advice and implementation
- Graphic production (design by others)
- AV hardware supply (Software design & commissioning by others)
- Main contractor duties
- Site mobilisation
- Installation of exhibition elements
- Managing and mitigating health & safety including RAMS
Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature.
RBGE will supply the following to the successful contractor:
- Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification.
- Exhibition data sheets for all exhibits, including AV exhibits
- Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor.
- Audio Visual software.
- Any real artefacts for use in the displays
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Aug 2026, 17:15 BST
- Last source update
- 29 Sept 2026, 12:14 BST
- Award evaluation window
- 29 Sept 2026 – …
- Authority reference
RBGE 2026-077- FTS notice number
2026/S 000-091814- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ed08Find a Tender
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=841193. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:841193) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=841193
How it was run
Official notice- Submission deadline
- 29 Sept 2026, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Sept 2026, 12:00 BST
Timeline
29 Sept 2026 → 9 Nov 2026 · 4 dates- Bids opened23 days ago29 Sept 2026, 12:00 BST
- Notice published23 days ago29 Sept 2026, 12:14 BST
- Submission deadline23 days ago29 Sept 2026, 13:00 BST
- Today22 Oct 2026
- Contract startsin 18 days9 Nov 2026
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 29 Sept 2026, 13:00 BST29 Sept 2026, 12:14 BST+0 days · was 29 Sept 2026, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 29 Sept 2026 | 29 Sept 2026 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 29 Sept 2026 | 29 Sept 2026 | +0 d |
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Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtsReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria