Official UK procurement notice
Bed Management - North Cumbria Integrated Care
Authority: North Cumbria Integrated Care NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionNorth Cumbria Integrated Care NHS Foundation Trust is seeking to procure a comprehensive Bed Management Service covering the supply, management, maintenance and decontamination of hospital beds, mattresses and associated equipment across its acute and community sites.
The contract will comprise a fully managed service for a mixed-manufacturer equipment fleet of approximately 2,000 items, including beds, mattresses, trolleys, couches, chairs and cots.
The scope of the service is expected to include, but is not limited to:
Full fleet management and asset tracking of all in-scope equipment
Planned preventative maintenance (PPM) and statutory compliance activity
Decontamination and laundry services for mattresses and associated components
Provision of on-site technician support for equipment delivery, installation, removal, movement, and fault resolution
Management and supply of spare parts and consumables, including hospital acquired damage (HAD) processes
Provision of specialist rental equipment, including bariatric and pressure care products
Clinical advisory support to Trust staff in relation to bed management and patient care
24/7 customer support and service coordination
Provision of management information, reporting and performance monitoring in line with agreed key performance indicators
The service will be delivered across multiple acute and community locations, requiring a flexible and responsive operating model capable of supporting a high-volume, multi-site NHS environment.
The procurement will seek to appoint a single supplier responsible for the delivery of all elements of the service, with overall accountability for performance, subcontractor management (where applicable), and continuous service improvement.
CPV: Facility related sanitation services · Hospital beds · Laundry-management services · Repair and maintenance services of medical and surgical equipment
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How North Cumbria Integrated Care NHS Foundation Trust buys Miscellaneous medical devices and products (CPV 3319), and who usually turns up
North Cumbria Integrated Care NHS Foundation Trust’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Miscellaneous medical devices and products (CPV 3319) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in North West England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in North West England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 35 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 20%
2–350% / 34%
4–650% / 23%
7+0% / 23%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate56%
Within ±2%30%
Above estimate15%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3319Published estimate£1.0m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 21 past lots.
A forecast, not a list of bidders.
1 bid24%
2–348%
4–629%
7+0%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jun 2026, 11:43 BST
- Last source update
- 15 Jun 2026, 11:46 BST
- Authority reference
C441243- FTS notice number
2026/S 000-056113- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b4d5Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
15 Jun 2026 → 1 Apr 2027 · 4 dates- Planning notice published128 days ago15 Jun 2026, 11:43 BST
- Market engagement95 days ago17 Jul 2026, 23:59 BST
North Cumbria Integrated Care NHS Foundation Trust is undertaking preliminary market engagement to inform a forthcoming procurement for a comprehensive Bed Management Service across its acute and community sites.
The anticipated contract will cover the supply, management, maintenance and decontamination of hospital beds, mattresses and associated equipment. The service is expected to include full fleet management, planned preventative maintenance, decontamination and laundry services, technician support for equipment movements and fault resolution, asset tracking and reporting, provision of spare parts and consumables, and access to clinical advisory support.
The existing service manages a fleet of approximately 2,046 items, including beds, mattresses and related equipment, with activity spanning acute and community locations across Cumbria.
This engagement seeks to gather market intelligence on supplier capability, capacity and delivery models; approaches to servicing multi-site estates; asset management and reporting systems; decontamination and logistics solutions; and commercial models including pricing structures, contract duration and risk allocation. Suppliers are also invited to provide feedback on procurement routes, including the potential use of frameworks or standalone procurement, and to highlight any innovative approaches that could support service quality, efficiency and sustainability.
The information gathered through this exercise will be used to shape the Trust’s procurement strategy and ensure the future contract delivers best value for money while meeting clinical and operational requirements. Participation in this engagement will not confer any advantage in any subsequent procurement process.
To express interest and participate in the PME, please register and apply via Atamis e-sourcing portal health-family.force.com/s/Welcome ↗.
Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:
Phone: 0800 9956035
E-mail: [email protected]
- Tender notice expected19 days ago1 Oct 2026, 23:59 BST
- Today21 Oct 2026
- Contract startsin 162 days1 Apr 2027, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 15 Jun 2026- Preliminary market engagement notice published15 Jun 2026, 11:43 BSTUK2
- Preliminary market engagement notice published15 Jun 2026, 11:46 BSTUK2
Published amendments (1)
Added a link of where to find the PME
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender