Find a TenderAwardedContract details notice

Published 4 Jun 2026, 15:02 BST

Official UK procurement notice

BCU-FTS-63075 - VIDEO CONFERENCING EQUIPMENT, SUPPORT & MAINTENANCE

Procurement agent: NHS Wales Betsi Cadwaladr University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)Repair & Maintenance (50) Delivery: Wales (UKL)

Published estimate£490,000≈ £490k / year · £588,000 inc. VAT

Submissions closed 3 Jul 2026awarded 11 Aug 2026

Awarded to PINTEC SOLUTIONS LIMITED

Contract term 1 yrends 13 Aug 2027 · up to 10 Aug 2029 with extensions · starts 17 Aug 2026

What is being bought

Published requirement description

Betsi Cadwaladr University Health Board (BCUHB) are looking to procure video conferencing equipment and would like to establish a support and maintenance contract alongside for these devices to assist the local BCUHB support teams to manage and support its PolyCom Video Conferencing estate.

No preliminary market engagement: Standard goods, widely available

CPV: Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment · Television and audio-visual equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£490,000

Contract period: 17 Aug 2026 – 13 Aug 2027 (1 yr) · up to 10 Aug 2029 with extensionsValue: £490,000 exc. VAT · £588,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: 1x24 MONTHS EXTENSION

32320000 Television and audio-visual equipment 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
AS PER TENDER DOCUMENTS FOUND ON etenderwales.ukp.app.jaggaer.com/home.html ↗
ITT itt_125070
Technical & professional ability
AS PER TENDER DOCUMENTS FOUND ON etenderwales.ukp.app.jaggaer.com/home.html ↗
ITT itt_125070

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Technical: 40%
Commercial: 60%

Published award criteria (2)

Technical: Technical Questions
Commercial: Pricing for equipment and services

Conditions of participation2

Economic & financial standing
AS PER TENDER DOCUMENTS FOUND ON etenderwales.ukp.app.jaggaer.com/home.html ↗
ITT itt_125070
Technical & professional ability
AS PER TENDER DOCUMENTS FOUND ON etenderwales.ukp.app.jaggaer.com/home.html ↗
ITT itt_125070

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 4 Jun 2026, 15:02 BST
Last source update: 29 Sept 2026, 13:32 BST
Award evaluation window: Submission end – 3 Aug 2026
Authority reference: BCU-FTS-63075
FTS notice number: 2026/S 000-052898
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipmentTelevision and audio-visual equipment
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-06adb5 Find a Tender
Contract terms summary: 30 Days as standard

Review and risk notes

Risks: Suppliers must be a HP Polycom authorised reseller

How it was run

Official notice

Run through: Sell2Wales · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Submission deadline: 3 Jul 2026, 12:00 BST
Clarification deadline: 2 Jul 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗

BCU-FTS-63075

itt_125070

Timeline

4 Jun 2026 → 29 Sept 2026 · 8 dates

Tender notice published140 days ago
4 Jun 2026, 15:02 BST
Clarification questions by112 days ago
2 Jul 2026, 12:00 BST
Submission deadline111 days ago
3 Jul 2026, 12:00 BST
Award decision expected by79 days ago
3 Aug 2026, 23:59 BST
Assessment summaries sent72 days ago
11 Aug 2026, 00:00 BST
Contract starts66 days ago
17 Aug 2026, 00:00 BST
Standstill ends61 days ago
21 Aug 2026, 23:59 BST
Latest notice published23 days ago
29 Sept 2026, 13:32 BST

Notice history

5 events · 3 releases on Find a Tender · since 4 Jun 2026

Tender notice published
4 Jun 2026, 15:02 BST
UK4
Contract award notice published
12 Aug 2026, 11:31 BST
UK6
Status changed to complete
12 Aug 2026, 11:31 BST
Contract signature expected
31 Aug 2026, 23:59 BST
scheduled
Contract details notice published
29 Sept 2026, 13:32 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £490,0001 award exc. VAT

Bids received 31 from SMEs

Contracts signed 1latest 27 Aug 2026

Awarded to	Value	Date	Status
PINTEC SOLUTIONS LIMITED1 Sept 2026 – 31 Aug 2027 · up to 31 Aug 2029Extensions: 1 X 24 months extension	£490,000	11 Aug 2026	Awarded

Contracts

BCU-FTS-63075 - VIDEO CONFERENCING EQUIPMENT, SUPPORT & MAINTENANCE · PINTEC SOLUTIONS LIMITED
Signed
27 Aug 2026
Value
£490,000
Period
1 Sept 2026 – 31 Aug 2027 · up to 31 Aug 2029 with extensions
Status
active
Extensions
1 X 24 months
No agreed KPIs: Health Board state not required

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	1	0	—

Contracting authority & participating public bodies

3 public bodies on the notice

Betsi Cadwaladr University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-NHS: 7A1 Ysbyty Gwynedd, Bangor, Wales, LL57 2PWContact name, email

Clients of the procurement agent

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityProcurement LeadGB-NHS: RQF Cardiff, WalesContact name, email

Bidders & participating suppliers

1 commercial party on the notice

PINTEC SOLUTIONS LIMITEDAwarded supplierGB-PPON: PPPM-6687-QNQT Pen Y Coed Hillcrest Court, Rhyl, Wales, LL18 5YDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender29 Sept 2026, 13:32 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Aug 2026, 11:31 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Jun 2026, 15:02 BST