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Published 27 Mar 2025, 15:50 GMT

Official UK procurement notice

BCU-FTS-58821 - Pan-BCU Gas Safe Servicing & Maintenance

Official notice

Procurement agent: NHS Wales Betsi Cadwaladr University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

10 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL11)
Published estimate£404,440total for 10 lots · £485,328 inc. VAT
Submissions closed 25 Apr 2025awarded 24 Sept 2026
Awarded to Evans Maintenance Services Ltd +3 more10 awards
Contract term 2 yrs 10 moends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Jun 2025

What is being bought10 lots · detail below

Published requirement description

Betsi Cadwaladr University Health Board require supplier/s to undertake Gas safe inspections and maintenance of oil and gas fired boilers.

  • The authority expects to re-tender this requirement around 1 Feb 2028, 23:59 GMT.
  • No preliminary market engagement: No preliminary market engagement undertaken.

CPV: Repair and maintenance services for non-electrical machinery

Lots and requirements (10)Procurement structure

10 lots · all with a published value (£404,440 together) · evaluation weights differ by lot
Lot #1East Gas Boiler servicesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£70,126

East Gas Boiler service schedule including emergency callout and out of hour’s charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £70,126 exc. VAT · £84,151 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions. Subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

Lot #2East Residential Landlord gas appliance servicesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£43,275

East Residential Landlord gas appliance service schedule including emergency and out of hours charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £43,275 exc. VAT · £51,930 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 month extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

Lot #3East Commercial catering gas appliancesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£10,000

East Commercial catering gas appliance schedule including emergency and out of hours charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £10,000 exc. VAT · £12,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

Lot #4Central Gas Boiler servicesAwardedRenewal 2 yrs 10 moPublished value£65,808

Central Gas Boiler service schedule including emergency callout and out of hour’s charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £65,808 exc. VAT · £78,970 inc. VAT
Delivery: Wales
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #5Central Residential Landlord gas appliance servicesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£23,191

Central residential Landlord gas appliance service schedule including emergency and out of hours charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £23,191 exc. VAT · £27,829 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #6Central Commercial catering gas appliance servicesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£4,465

Central Commercial catering gas appliance service schedule including emergency and out of hours charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £4,465 exc. VAT · £5,358 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #7West Gas Boiler servicesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£67,965

West Gas Boiler service Schedule including emergency callout and out of hour’s charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £67,965 exc. VAT · £81,558 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #8West Residential Landlord gas appliance servicesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£33,230

West residential Landlord gas appliance service schedule including emergency and out of hours charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £33,230 exc. VAT · £39,876 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #9West sites Gas Commercial Catering appliancesAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£7,230

West sites Gas Commercial Catering appliance schedule including emergency callout and out of hours charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £7,230 exc. VAT · £8,676 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #10Pan-BCUHB Rational Catering OvensAwardedRenewal 2 yrs 10 moSMEVCSEPublished value£79,150

Pan-BCUHB Rational Catering Ovens schedule including emergency and out of hour’s charges

Contract period: 1 Jun 2025 – 31 Mar 2028 (2 yrs 10 mo) · up to 31 Mar 2030 with extensionsValue: £79,150 exc. VAT · £94,980 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extensions subject to performance and agreement.
50531000 Repair and maintenance services for non-electrical machinery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · East Gas Boiler services40%60%
10 · Pan-BCUHB Rational Catering Ovens40%60%
2 · East Residential Landlord gas appliance services40%60%
3 · East Commercial catering gas appliances40%60%
4 · Central Gas Boiler services40%60%
5 · Central Residential Landlord gas appliance services40%60%
6 · Central Commercial catering gas appliance services40%60%
7 · West Gas Boiler services40%60%
8 · West Residential Landlord gas appliance services40%60%
9 · West sites Gas Commercial Catering appliances40%60%
What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Feb 2028
First published
27 Mar 2025, 15:50 GMT
Last source update
24 Sept 2026, 13:38 BST
Award evaluation window
Submission end – 9 May 2025
Authority reference
BCU-FTS-58821
FTS notice number
2025/S 000-011622
Latest notice
Contract award notice (UK6)
Classification (CPV)
Repair and maintenance services for non-electrical machinery
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-04f9ab Find a Tender
Contract terms summary

See tender documents

Review and risk notes
Risks

See tender documents

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
25 Apr 2025, 12:00 BST
Clarification deadline
17 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

27 Mar 2025 → 24 Sept 2026 · 7 dates
  1. Tender notice published
    27 Mar 2025, 15:50 GMT
  2. Clarification questions by
    17 Apr 2025, 12:00 BST
  3. Submission deadline
    25 Apr 2025, 12:00 BST
  4. Award decision expected by
    9 May 2025, 23:59 BST
  5. Contract starts
    1 Jun 2025, 00:00 BST
  6. Assessment summaries sent29 days ago
    24 Sept 2026, 00:00 BST
  7. Latest notice published28 days ago
    24 Sept 2026, 13:38 BST

Notice history

4 events · 2 releases on Find a Tender · since 27 Mar 2025
  1. Tender notice published
    27 Mar 2025, 15:50 GMT
    UK4
  2. Contract award notice published
    24 Sept 2026, 13:38 BST
    UK6
  3. Status changed to complete
    24 Sept 2026, 13:38 BST
  4. Contract signature expected
    8 Oct 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 10
Awarded value £434,47410 awards exc. VAT
Bids received 1616 from SMEs
Awarded toValueDateStatus
Lot 1 · East Gas Boiler services1 award
Evans Maintenance Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£78,47724 Sept 2026Awarded
Lot 2 · East Residential Landlord gas appliance services1 award
AP Mitchell Building Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£33,02524 Sept 2026Awarded
Lot 3 · East Commercial catering gas appliances1 award
AP Mitchell Building Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£21,21824 Sept 2026Awarded
Lot 4 · Central Gas Boiler services1 award
AP Mitchell Building Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£48,00024 Sept 2026Awarded
Lot 5 · Central Residential Landlord gas appliance services1 award
GGS Heating ServicesSME12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£28,26324 Sept 2026Awarded
Lot 6 · Central Commercial catering gas appliance services1 award
AP Mitchell Building Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£10,58224 Sept 2026Awarded
Lot 7 · West Gas Boiler services1 award
Evans Maintenance Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£74,79024 Sept 2026Awarded
Lot 8 · West Residential Landlord gas appliance services1 award
AP Mitchell Building Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£63,20624 Sept 2026Awarded
Lot 9 · West sites Gas Commercial Catering appliances1 award
AP Mitchell Building Services Ltd12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£54,26424 Sept 2026Awarded
Lot 10 · Pan-BCUHB Rational Catering Ovens1 award
Keeling Catering Engineers Limited12 Oct 2026 – 11 Oct 2029 · up to 11 Oct 2031Extensions: Extension: Year 4 – 12th October 2029 – 11th October 2030 Year 5 – 12th October 2030 – 11th October 2031£22,65024 Sept 2026Awarded

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · East Gas Boiler services2final-stage tenders20—
2 · East Residential Landlord gas appliance services2final-stage tenders20—
3 · East Commercial catering gas appliances1final-stage tenders10—
4 · Central Gas Boiler services2final-stage tenders20—
5 · Central Residential Landlord gas appliance services2final-stage tenders20—
6 · Central Commercial catering gas appliance services1final-stage tenders10—
7 · West Gas Boiler services2final-stage tenders20—
8 · West Residential Landlord gas appliance services1final-stage tenders10—
9 · West sites Gas Commercial Catering appliances1final-stage tenders10—
10 · Pan-BCUHB Rational Catering Ovens2final-stage tenders20—

Contracting authority & participating public bodies

3 public bodies on the notice

Betsi Cadwaladr University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-NHS: 7A1 Headquarters Ysbyty Gwynedd, Penrhosgarnedd, , Bangor , Wales, LL57 2PWContact name, email

Clients of the procurement agent

Bidders & participating suppliers

4 commercial parties on the notice
  • AP Mitchell Building Services LtdAwarded supplierGB-PPON: PBYY-6435-BJCD 19 High Street High Street, Neston, North West, CH64 9TZContact email
  • Evans Maintenance Services LtdAwarded supplierGB-PPON: PGNQ-3262-NRNY Riverside House, Chester, Wales, CH4 8RQContact email
  • GGS Heating ServicesAwarded supplierGB-PPON: PJNT-8653-GNWV Colomendy Industrial Estate, Denbigh, Wales, LL16 5TAContact email
  • Keeling Catering Engineers LimitedAwarded supplierGB-PPON: PZPT-6369-BQZG Unit 4 Priestley Business Centre, Warrington, North West, WA5 1TFContact email

Official documents & specifications (11)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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