Find a TenderClosedTender notice
Published 4 Apr 2025, 11:45 BST

Official UK procurement notice

BC5457 - Tir-y-Berth Primary School - LED Lighting

Official notice

Authority: Caerphilly County Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£17,907£21,488 inc. VAT
Submissions closed 18 Apr 2025
Contract term 6 moends 18 Dec 2025 · starts 1 Jul 2025

What is being bought

Published requirement description

You are invited to submit a tender for the installation of LED lighting and associated works at Tir Y Berth Primary School, New Road, Hengoed CF82 8AU. The scope of the project is fully described in Tender Documentation but in summary the scope is:

  • The Electrical Services Installer shall allow for the safe isolation, removal and disposal of existing lighting as per the associated drawings. This forms part of Caerphilly CBC LAEF/Invest to Save Scheme.
  • The Electrical Services Installer shall allow for the supply and installation of new LED Light fittings and lighting as per the tender drawings.
  • The Electrical Services Installer shall allow for the installation of new emergency light fittings. This must include all required wiring alterations, cabling, GMS containment, key switches and sundry items.
  • The Electrical Services Installer shall allow for the installation of new lighting controls including all wiring alterations, cabling, GMS Containment and sundry items. They should also include for the inspecting and testing all existing lighting controls, any faults found shall be reported to the Contract Administrator.
  • The Inspection and Testing of all lighting circuits with results being provided to the Contract Administrator on Electrical Installation Condition Report Certificate. All emergency lighting works shall have an Emergency Lighting Certificate.
  • The provision of record drawings and O&M manuals.
  • Programme to be agreed with Contract Administrator and School

CPV: Electrical installation work · Electrical services · Installation services of electrical and mechanical equipment

The lotProcurement structure

single lot · value published
Lot #1 6 moSMEPublished value£17,907
Contract period: 1 Jul 2025 – 18 Dec 2025 (6 mo)Value: £17,907 exc. VAT · £21,488 inc. VAT
Delivery: WalesEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    As described in the Tender Documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Total Cost of Project
Conditions of participation1
  • Condition of participation

    As described in the Tender Documentation

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Apr 2025, 11:45 BST
Last source update
4 Apr 2025, 11:45 BST
Authority reference
RQST14444
FTS notice number
2025/S 000-013036
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical installation workElectrical servicesInstallation services of electrical and mechanical equipment
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-04fd31 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Apr 2025, 12:00 BST
Clarification deadline
16 Apr 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOTREGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

  1. Log in to the Proactis Supplier Portal at: supplierlive.proactisp2p.com/Account/Login ↗ ;
  2. Click the Sign Up option on the Portal homepage (If already registered go to point 11);
  3. Enter your correct Organisation Name, Details and Primary Contact Details;
  4. Make a note of the Organisation ID and User Name, then click Register;
  5. You will then receive an email from the system asking you follow a link to activate your account;
  6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
  7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
  8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

  1. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select Complete Registration and you will enter the Supplier Home page;
  2. From the Home Page, go to the Opportunities icon, all current opportunities will be listed.Click on the blue arrow under the field Show Me of the relevant opportunity then click to register your interest on the applicable button;
  3. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
  4. Note the closing date for completion of the relevant project. To find all available documentation drop-down the Request Documents option and click to download all documents;
  5. You can now either complete your response or Decline this opportunity.All queries are to be made via the messaging system on the Proactis portal.

We will not accept any questions/queries via telephone/email.

Timeline

4 Apr 2025 → 1 Jul 2025 · 4 dates
  1. Tender notice published
    4 Apr 2025, 11:45 BST
  2. Clarification questions by
    16 Apr 2025, 00:00 BST
  3. Submission deadline
    18 Apr 2025, 12:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    4 Apr 2025, 11:45 BST
    UK4

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender