Find a TenderAwardedContract details notice

Published 22 May 2025, 10:22 BST

Official UK procurement notice

BBMF PA474 Lancaster Major Maintenance & Component Support

Official notice

Authority: Defence Equipment and Support (Central government)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF3)East of England (UKH12)

Published estimate£3,000,000≈ £1.0m / year · £3,600,000 inc. VAT16.7% above final estimate

Submissions closed 27 Jun 2025awarded 17 Oct 2025

Awarded to Aircraft Restoration Company Limited, Propshop Limited T/A Aircraft Restoration Company

Contract term 3 yrsends 19 Aug 2028 · up to 19 Aug 2030 with extensions · starts 20 Aug 2025

What is being bought

Published requirement description

The BBMF Lancaster PA474 Lancaster Major Maintenance & Component Support Requirement is split into 4 sections:

A: to carry out scheduled Major Maintenance on Lancaster PA474,

B: to provide component support, including procurement, repairs and modifications,

C: generic contract requirements including project management;

D: Main Spar initial scoping activity.

How the procedure runs: DE&S is seeking to run this Tender exercise using the following processes: 1. Procurement Specific Questionnaire (PSQ) - DE&S will be pre-qualifying the potential tenderers against the conditions of participation. This is published on the DSP under https://contracts.mod.uk/go/3416507601971B00E960. 2. Invitation to Tender (ITT) - this will be using the Most Advantageous Tender (MAT) where suppliers will be asked to respond to a series of technical and social value questions and provide DE&S with a firm price to deliver the statement of requirements.
No preliminary market engagement: No formal Preliminary Market Engagement has been conducted under the Procurement Act, however the requirement is well understood.

CPV: Repair, maintenance and associated services related to aircraft and other equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£3,000,000

Contract period: 20 Aug 2025 – 19 Aug 2028 (3 yrs) · up to 19 Aug 2030 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligibleVCSE eligible

Extensions: 2 x 1 year options · 2 x 1 year options

50210000 Repair, maintenance and associated services related to aircraft and other equipment

Pre-qualification & selection criteria (PQQ)3

Economic & financial standing
Conditions of Participation are detailed in the PSQ
Technical & professional ability
Conditions of Participation are detailed in the PSQ
Condition of participation
No
shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (3)

Technical: 60%
Price: 30%
Social Value: 10%

Published award criteria (3)

Social Value: Please note, DE&S reserve the right to refine these weightings prior to the ITT being released.
Price: Please note, DE&S reserve the right to refine these weightings prior to the ITT being released.
Technical: Please note, DE&S reserve the right to refine these weightings prior to the ITT being released.

Conditions of participation3

Economic & financial standing
Conditions of Participation are detailed in the PSQ
Technical & professional ability
Conditions of Participation are detailed in the PSQ
Condition of participation
No
shortlisting

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 May 2025, 10:22 BST
Last source update: 18 Dec 2025, 08:58 GMT
Award evaluation window: Submission end – 20 Aug 2025
Authority reference: 714037450
FTS notice number: 2025/S 000-028323
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair, maintenance and associated services related to aircraft and other equipment
Delivery area: East Midlands (UKF3)East of England (UKH12)
Official registry OCID: ocds-h6vhtk-051cdb Find a Tender

How it runs

DE&S is seeking to run this Tender exercise using the following processes:

Procurement Specific Questionnaire (PSQ) - DE&S will be pre-qualifying the potential tenderers against the conditions of participation. This is published on the DSP under contracts.mod.uk/go/3416507601971B00E960 ↗.
Invitation to Tender (ITT) - this will be using the Most Advantageous Tender (MAT) where suppliers will be asked to respond to a series of technical and social value questions and provide DE&S with a firm price to deliver the statement of requirements.

How it was run

Official notice

Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE

Requests to participate (first stage): 27 Jun 2025, 17:00 BST
Submission deadline: 27 Jun 2025, 17:00 BST
Clarification deadline: 13 Jun 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

The PSQ is now live on the DSP at contracts.mod.uk/go/3416507601971B00E960 ↗.

Timeline

22 May 2025 → 18 Dec 2025 · 10 dates

Planning notice published
22 May 2025, 10:22 BST
Tender notice published
29 May 2025, 09:39 BST
Next notice expected
1 Jun 2025, 23:59 BST
Clarification questions by
13 Jun 2025, 17:00 BST
Submission deadline
27 Jun 2025, 17:00 BST
Contract starts
20 Aug 2025, 00:00 BST
Award decision expected by
20 Aug 2025, 23:59 BST
Assessment summaries sent369 days ago
17 Oct 2025, 00:00 BST
Standstill ends336 days ago
18 Nov 2025, 23:59 GMT
Latest notice published306 days ago
18 Dec 2025, 08:58 GMT

Notice history

9 events · 4 releases on Find a Tender · since 22 May 2025

Pipeline notice published
22 May 2025, 10:22 BST
UK1
Tender notice published
29 May 2025, 09:39 BST
UK4
Status changed to active
29 May 2025, 09:39 BST
Procurement method changed
29 May 2025, 09:39 BST
Contract award notice published
7 Nov 2025, 19:40 GMT
UK6
Status changed to complete
7 Nov 2025, 19:40 GMT
Contract signature expected
20 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
18 Dec 2025, 08:58 GMT
UK7
Procurement method changed
18 Dec 2025, 08:58 GMT

Routine re-releases (4)

2025-05: 1 release · 22 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,500,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 23 Oct 2025

Awarded to	Value	Date	Status
Aircraft Restoration Company LimitedSME, Propshop Limited T/A Aircraft Restoration CompanySMEjoint award20 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2029Extensions: 1 x 12 month extension for additional component support and associated contract support · Options: additional costed options for maintenance activities associated with maintenance for the aircraft.	£3,500,000	17 Oct 2025	Awarded

Contracts

BBMF PA474 Lancaster Major Maintenance & Component Support · Aircraft Restoration Company LimitedSME, Propshop Limited T/A Aircraft Restoration CompanySME
Signed
23 Oct 2025
Value
£3,283,740
Period
1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2029 with extensions
Status
active
Extensions
1 x 12 month extension for additional component support and associated contract support
Options
The right to additional purchases while the contract is valid. additional costed options for maintenance activities associated with maintenance for the aircraft.
2 agreed KPIs: Depth Maintenance · Component Support
- Depth Maintenance, percentage of completed activity to date against the agreed schedule as detailed in Schedule 11 (SOR) and Schedule 12 (SOW).
- Component Support, percentage of tasks delivered against mutually agreed delivery dates via TAFs

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Defence Equipment and Support

Contracting authorityPublic authority - central government GB-PPON: PVRL-5831-GLMM MOD Abbey Wood, Bristol, South West, BS34 8JHContact name, email

Bidders & participating suppliers

2 commercial parties on the notice

Aircraft Restoration Company LimitedAwarded supplierGB-COH: 11613332 Duxford Airfield, Duxford, Cambridge, East of England, CB22 4QRContact email
Propshop LimitedAwarded supplierGB-PPON: PHGB-5598-GPLV Duxford Airfield, Duxford, Cambridge, East of England, CB22 4QRContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsAccess: The ITT documents will be issued via Defence Sourcing Portal to those suppliers who achieve a PASS against the Project Specific Questionnaire (PSQ)

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender18 Dec 2025, 08:58 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Nov 2025, 19:40 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 May 2025, 09:39 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender22 May 2025, 10:22 BST