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Published 17 Jan 2023, 12:42 GMT

Official UK procurement notice

Bathroom modernisation · UK public procurement notice

Official notice

Authority: Swindon Borough Council (Local council)

3 lotsWorksOpen procedureSME suitableMax 1 lot per supplier
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: South West (UKK14)
Awarded value£12,150,7863 contracts · exc. VAT
Submissions closed 17 Feb 2023awarded 6 Jun 2023
Awarded to IAN WILLIAMS +2 more3 awards

What is being bought3 lots · detail below

Published requirement description

Bathroom Modernisation Programme

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Bathroom Modernisation Programme

Project Description

The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.

The main contract services shall include (but not be limited to) the following:

  • Tennant liaison duties
  • Surveying services
  • Decommissioning and strip out
  • Disposal of waste material and arising spoil from site
  • Builders work and making good in connection with the works
  • Plumbing works.
  • Above ground drainage
  • Electrical installation
  • Testing and commissioning
  • Labelling
  • Documentation

Lots

The tender will be split into three lots with approximate equal properties and values allocated to each lot.

It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total period of 5-years

Each lot will consist of approximately 213 bathrooms to be completed over the course of 1-year

ONLY ONE LOT CAN BE WON BY EACH CONTRACTOR

The initial contract term will be for 3-years with an option to extend for a further 2- years with a potential total contract term of 5 years from 2023 to 2028 as stated in the ITT documents. The estimated spend is approximately £10.8m across the initial 3-year contract term and approximately £18m across 5-year contract term.

Full details relating to the works are provided in the tender documents.

CPV: Bathroom furniture · Bathrooms construction work · Electrical installation work · Floor coverings · Plumbing and sanitary works · Plumbing equipment · Plumbing materials · Sanitary ware

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£18,000,000 together) · win at most 1 of them · same evaluation weights on every lot
Lot #1Lot 1 refers to a geographical area of Swindon BoroughAwardedPublished value£6,000,000

Lot 1 refers to a geographical area of Swindon Borough. Full details are included in the tender.

The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.

The main contract services shall include (but not be limited to) the following:

  • Tennant liaison duties
  • Surveying services
  • Decommissioning and strip out
  • Disposal of waste material and arising spoil from site
  • Builders work and making good in connection with the works
  • Plumbing works
  • Above ground drainage
  • Electrical installation
  • Testing and commissioning
  • Labelling
  • Documentation
  • Flooring works & ventilation works

The tender will be split into three lots with approximate equal properties and values allocated to each lot. Evaluation of each lot will be undertaken separately. Bidders can submit a tender for each of the Lots (in line with the tender documentation) however the Council is seeking to appoint three separate contractors therefore a maximum of only one lot can be won by each contractor.

It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total potential contract period of 5-years (initial term 3 years with option to extend)

Each lot will consist of approximately 213 bathrooms to be completed over the course of each contract year. Volumes are not guaranteed.

Delivery: South West
Extensions: The initial term of the contract is 3 years with the option to extend for a further two years for a total of 5 years.Variant bids: not allowed
39144000 Bathroom furniture39715300 Plumbing equipment44112200 Floor coverings44115210 Plumbing materials44411000 Sanitary ware45310000 Electrical installation work
Lot #2Lot 2 is a geographical area as described in the tender documentsAwardedPublished value£6,000,000

Lot 2 is a geographical area as described in the tender documents

The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.

The main contract services shall include (but not be limited to) the following:

  • Tennant liaison duties
  • Surveying services
  • Decommissioning and strip out
  • Disposal of waste material and arising spoil from site
  • Builders work and making good in connection with the works
  • Plumbing works
  • Above ground drainage
  • Electrical installation
  • Testing and commissioning
  • Labelling
  • Documentation
  • Flooring works & ventilation works

The tender will be split into three lots with approximate equal properties and values allocated to each lot. Evaluation of each lot will be undertaken separately. Bidders can submit a tender for each of the Lots (in line with the tender documentation) however the Council is seeking to appoint three separate contractors therefore a maximum of only one lot can be won by each contractor.

It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total potential contract period of 5-years (initial term 3 years with option to extend)

Each lot will consist of approximately 213 bathrooms to be completed over the course of each contract year. Volumes are not guaranteed.

Delivery: South West
Extensions: The initial term of the contract is 3 years with the option to extend for a further two years for a total of 5 years.Variant bids: not allowed
39144000 Bathroom furniture39715300 Plumbing equipment44112200 Floor coverings44115210 Plumbing materials44411000 Sanitary ware45310000 Electrical installation work
Lot #3Lot 3 is for a geographical region of Swindon. please see tender for full detailsAwardedPublished value£6,000,000

Lot 3 is for a geographical region of Swindon. please see tender for full details.

The works comprise of the refurbishment of bathrooms to the housing portfolio within the Borough of Swindon. Work is to include the provision of labour, materials, plant and installation in compliance with the Specification, to render the services fully commissioned and operational. The works are to comply with relevant manufactures instructions, British Standards, COPs and all statutory English law, statutory obligations, local authority requirements and Bye Laws.

The main contract services shall include (but not be limited to) the following:

  • Tennant liaison duties
  • Surveying services
  • Decommissioning and strip out
  • Disposal of waste material and arising spoil from site
  • Builders work and making good in connection with the works
  • Plumbing works
  • Above ground drainage
  • Electrical installation
  • Testing and commissioning
  • Labelling
  • Documentation
  • Flooring works & ventilation works

The tender will be split into three lots with approximate equal properties and values allocated to each lot. Evaluation of each lot will be undertaken separately. Bidders can submit a tender for each of the Lots (in line with the tender documentation) however the Council is seeking to appoint three separate contractors therefore a maximum of only one lot can be won by each contractor.

It is the Operations and Housing team’s intention to deliver approximately 640 bathrooms and associated works over the course of each year for a total potential contract period of 5-years (initial term 3 years with option to extend)

Each lot will consist of approximately 213 bathrooms to be completed over the course of each contract year. Volumes are not guaranteed.

Delivery: South West
Extensions: The initial term of the contract is 3 years with the option to extend for a further two years for a total of 5 years.Variant bids: not allowed
39144000 Bathroom furniture39715300 Plumbing equipment44112200 Floor coverings44115210 Plumbing materials44411000 Sanitary ware45310000 Electrical installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 35%Price: 60%Social value: 5%
Published sub-criteria (7)
  • 6.1.5 Project Management and Delivery: 10.5%
  • 6.1.4 Customer and KPI's: 7.5%
  • 6.1.1 Mobilization and Project Plan: 7%
  • 6.1.2 Quality Assurance of Work Standards: 5%
  • 6.1.3 Managing Health and Safety: 5%
  • price: 60%
  • 6.1.6 Social Value: 5%
Published award criteria (7)
  • 6.1.5 Project Management and Delivery: 10.5
  • 6.1.4 Customer and KPI's: 7.5
  • 6.1.1 Mobilization and Project Plan: 7
  • 6.1.2 Quality Assurance of Work Standards: 5
  • 6.1.3 Managing Health and Safety: 5
  • 6.1.6 Social Value: 5
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Jan 2023, 12:42 GMT
Last source update
13 Jul 2023, 13:52 BST
Award evaluation window
17 Feb 2023 – …
Authority reference
DN651188
FTS notice number
2023/S 000-020124
Classification (CPV)
Bathroom furnitureBathrooms construction workElectrical installation workFloor coveringsPlumbing and sanitary worksPlumbing equipmentPlumbing materialsSanitary ware
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-039821 Find a Tender
Contract terms
Performance terms

In the procurement documents.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
17 Feb 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
17 Feb 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

17 Feb 2023 → 13 Jul 2023 · 3 dates
  1. Submission deadline
    17 Feb 2023, 14:00 GMT
  2. Bids opened
    17 Feb 2023, 14:00 GMT
  3. Notice published
    13 Jul 2023, 13:52 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Jul 2023, 13:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £12,150,7863 contracts exc. VAT
Bids received 1812 from SMEs
Contracts signed 3latest 6 Jun 2023
Awarded toValueDateStatus
Lot 1 · Lot 1 refers to a geographical area of Swindon Borough1 award
IAN WILLIAMS£3,740,135 †—Awarded
Lot 2 · Lot 2 is a geographical area as described in the tender documents1 award
Snape Contracting Services LtdSME£4,258,021 †—Awarded
Lot 3 · Lot 3 is for a geographical region of Swindon. please see tender for full details1 award
PiLON Ltd£4,152,630 †—Awarded

Contracts

  • Contract 020124-2023-1 · IAN WILLIAMS

    Signed
    6 Jun 2023
    Value
    £3,740,135
    Status
    active

  • Contract 020124-2023-2 · Snape Contracting Services LtdSME

    Signed
    6 Jun 2023
    Value
    £4,258,021
    Status
    active

  • Contract 020124-2023-3 · PiLON Ltd

    Signed
    6 Jun 2023
    Value
    £4,152,630
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lot 1 refers to a geographical area of Swindon Borough6bids · 6 electronic · 6 from abroad4——
2 · Lot 2 is a geographical area as described in the tender documents6bids · 6 electronic · 6 from abroad4——
3 · Lot 3 is for a geographical region of Swindon. please see tender for full details6bids · 6 electronic · 6 from abroad4——

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria