Official UK procurement notice
Barbican Renewal Programme Cost Consultant services
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)
Re-procurement openBarbican Renewal Programme - Temporary site services · bids close
What is being bought
Published requirement descriptionThe City has invited Bidders to complete and submit a request to participate in the Procurement for the provision of Barbican Renewal Cost Consultant services.
The contract for Cost Consultant services will cover a series of major capital projects that will form the first phase of the Renewal programme, which will be delivered between 2025 and 2030.
Design for projects in this first phase of work is at RIBA Stage 3. This cost consultant contract will cover RIBA Stage 4-7 of this first phase of Barbican Renewal.
Projects that form this first phase of work include:
- A full restoration and refurbishment of the Barbican Conservatory
- Foyers, Lakeside and Catering Block, including lakeside waterproofing, conservation led fabric upgrades, foyer improvements, catering block shell and core works, accessibility and MEP upgrades
- Major wayfinding improvements across the site
- Refurbishment and fit out of Barbican back of house and support spaces
- A central MEP infrastructure replacement programme
- Ancillary projects to address urgent needs and that respond to wider Barbican Renewal Programme opportunities.
- How the procedure runs: This Competitive Flexible Procedure will be conducted in two (2) stages: • Stage 1 – Invitation to Participate (ITP) • Stage 2 – Invitation to Tender (ITT) The Invitation to Participate (ITP) will comprise of Suppliers being asked to meet the conditions of participation and respond to a number of technical questions based on previous contract experience / contract examples. Following assessment of the responses, the City will notify suppliers in writing to confirm the outcome of the assessment and whether or not they have been successfully shortlisted to participate in the ITT stage of this procurement. The assessment will be undertaken in accordance with the methodology set out in the tender documents.
- No preliminary market engagement: The City has not conducted any Preliminary Market Engagement prior to the issuing of the Notice inviting bidders to submit a request to participate in the Procurement. The City routinely appoints numerous cost consultants for its construction projects and programmes, and considers the specification, form of contract, commercial model and procurement approach to be well defined and consistent with its approach to appointing such services. In addition the supply market for cost consultancy services is believed to be healthy and there is likely to be a good level of market interest in this contract. The Barbican Renewal Programme has also attracted a high level of market interest from suppliers for all contracts to date.
CPV: Project and design preparation, estimation of costs · Quantity surveying services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,250,000
- Economic & financial standing
As set out in the tender documents
- Technical & professional ability
As set out in the tender documents
- Condition of participationshortlisting
Suppliers will be required to meet the conditions of participation set out in the tender documents. These include minimum requirements for financial capacity, insurance, modern slavery and data protection. In addition suppliers will be required to respond to scored questions regarding experience. The highest scoring bidders who meet the conditions of participation will be invited to participate in the next tender stage in accordance with the methodology set out in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 55%
- Responsible Procurement: 15%
- Commercial: 30%
Published award criteria (3)
- Technical: Suppliers will be required to submit respnses to a number of sub-weighted questions relating to cost estimating and reporting, client collaboration,, tendering and procurement and prposed delivery team structure. In addition all shortlisted suppliers will be required to attend a scored interview.
- Commercial: Suppliers commercial responses will evaluated against total contract cost and resources. The commercial evaluation methodology is set out in the tender documents.
- Responsible Procurement: Suppliers will be required to submit responses to set out how they will deliver against a chosen option from the City of London Corporation Social Value menu. The Social Value menu is provided with the tender documents.
- Economic & financial standing
As set out in the tender documents
- Technical & professional ability
As set out in the tender documents
- Condition of participationshortlisting
Suppliers will be required to meet the conditions of participation set out in the tender documents. These include minimum requirements for financial capacity, insurance, modern slavery and data protection. In addition suppliers will be required to respond to scored questions regarding experience. The highest scoring bidders who meet the conditions of participation will be invited to participate in the next tender stage in accordance with the methodology set out in the tender documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Jun 2025, 08:52 BST
- Last source update
- 23 Oct 2025, 08:51 BST
- Award evaluation window
- Submission end – 8 Sept 2025
- Authority reference
prj_161- FTS notice number
2025/S 000-030435- Accelerated
- Pre-selected tenderers - utilities/not central government
- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054410Find a Tender- Contract terms summary
As set out in the tender documents
- How it runs
This Competitive Flexible Procedure will be conducted in two (2) stages:
- Stage 1 – Invitation to Participate (ITP)
- Stage 2 – Invitation to Tender (ITT)
The Invitation to Participate (ITP) will comprise of Suppliers being asked to meet the conditions of participation and respond to a number of technical questions based on previous contract experience / contract examples. Following assessment of the responses, the City will notify suppliers in writing to confirm the outcome of the assessment and whether or not they have been successfully shortlisted to participate in the ITT stage of this procurement. The assessment will be undertaken in accordance with the methodology set out in the tender documents.
- Risks
The requirements are to provide the contracted services to the end of the first phase of works. The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the cost consultant (for example to provide additional goods, services or works).
How it was run
Official notice- Requests to participate (first stage)
- 7 Jul 2025, 12:00 BST
- Submission deadline
- 7 Jul 2025, 12:00 BST
- Clarification deadline
- 30 Jun 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 (“Total Value”) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £250,000
Timeline
6 Jun 2025 → 23 Oct 2025 · 8 dates- Tender notice published6 Jun 2025, 08:52 BST
- Clarification questions by30 Jun 2025, 16:00 BST
- Submission deadline7 Jul 2025, 12:00 BST
- Award decision expected by8 Sept 2025, 23:59 BST
- Assessment summaries sent11 Sept 2025, 00:00 BST
- Standstill ends398 days ago22 Sept 2025, 23:59 BST
- Contract starts390 days ago1 Oct 2025, 00:00 BST
- Latest notice published368 days ago23 Oct 2025, 08:51 BST
Notice history
5 events · 3 releases on Find a Tender · since 6 Jun 2025- Tender notice published6 Jun 2025, 08:52 BSTUK4
- Contract award notice published11 Sept 2025, 13:54 BSTUK6
- Status changed to complete11 Sept 2025, 13:54 BST
- Contract signature expected25 Sept 2025, 23:59 BSTscheduled
- Contract details notice published23 Oct 2025, 08:51 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Greenway Associates LtdSME1 Oct 2025 – 30 Sept 2030Options: The requirements are to provide the contracted services to the end of the first phase of works. The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the cost consultant (for example to provide additional goods, services or works). | £1,198,600 | 11 Sept 2025 | Awarded |
Contracts
Contract 1 · Greenway Associates LtdSME
- Signed
- 30 Sept 2025
- Value
- £1,198,600
- Period
- 1 Oct 2025 – 30 Sept 2030
- Status
- active
- Options
- The right to additional purchases while the contract is valid. The requirements are to provide the contracted services to the end of the first phase of works. The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the cost consultant (for example to provide additional goods, services or works).
No agreed KPIs: Contract value is below £5,000,000. No specific KPIs are inlcuded within the terms of the contract, as the nature of the services are not deemed appropriate for regular assessment against set KPIs. However, performance will be measured as the wider BArbican Renewal Programme progresses.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Greenway Associates LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: The City will provide addiitonal documents relating to RIBA stage 3 architectural and engineering reports upon receipt of a completed Non Disclosure Agreement (NDA). The NDA must be requested via the messaging facility on the City of London Corporation Sourcing & Contracts Portal, at the address set out at section 126 of this notice.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender