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Official procurement procedure

Back Office Software and Support Services

Data services
Software support services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Police Digital Service : "Back Office Software and Support Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityPolice Digital Service Scope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Police Digital Service
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Police Digital Service . These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 4 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityPolice Digital Service
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published22 Nov 2021, 17:10 GMT
Last source update22 Nov 2021, 17:10 GMT
Recurring procurementNot published
ClassificationData services, Software support services
Delivery area
UK
OCIDocds-h6vhtk-02f906
What is being bought
The Police Digital Service (PDS) is procuring additional Oracle licences and support services on behalf of UK Policing, in order to deliver the additional licences required to support the recruitment of 20,000 new police officers.
What changed
From the official release history
  1. Status changed to complete
    22 Nov 2021, 17:10 GMT
  2. Official notice release published
    22 Nov 2021, 17:10 GMT
  3. Buyer information updated
    22 Nov 2021, 17:10 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    Procurement of additional Oracle licences and related support services to ensure that police forces have sufficient Oracle licences to support the recruitment of 20,000 new police officers. Specifically, the police forces of Leicestershire, Durham, North Yorkshire, Derbyshire, Surrey, Sussex, Kent, Essex, Gloucestershire, Warwickshire, Bedfordshire, Cambridgeshire, Hertfordshire, Norfolk and Suffolk will or may utilise the software licences and related support services being procured from Oracle.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    22 Nov 2021, 17:10 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 22 Nov 2021, 00:00 GMT · £978,729
Commercial outcome and competition
Awards
Oracle Corporation UK Limited
Not published · Not published · active
Contracts
Contract
£978,729 · signed 22 Nov 2021, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Police Digital Service

Contracting authority GB-FTS-11756
View buyer profile

  • Police Digital Service
    buyer

    08113293
    33 Queen Street,, LONDON, UK, EC4R 1AP
    Nick.Scott@pds.police.uk

  • High Court
    reviewBody

    Royal Courts of Justice, Strand, London, WC2A 2LL

  • Oracle Corporation UK Limited
    supplier

    Unit 8, Number One Lanyon Quay, Oxford Street, Belfast, UK, BT1 3GP
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationalePDS relies on the ground set out within Regulation 32(2)(b)(ii) (Use of the negotiated procedure without prior publication) of the Public Contracts Regulations 2015. For technical reasons, the services can be provided only by a particular tenderer, namely Oracle Corporation UK Limited. The software licences and related support services being procured are for business critical back office systems which have already been implemented by police forces. However, as a result of the Government's commitment to recruit 20,000 new police officers, forces require additional licences to ensure that they do not breach the terms of their existing contracts with Oracle. PDS (which is owned by UK police forces and exists to support forces in their technology procurement and delivery, and is the delivery vehicle for the National Policing Digital Strategy) is procuring the additional licences centrally, for the sake of efficiency and in order to ensure that the best value for money is obtained, by aggregating the forces' collective requirements and spending power to negotiate the best possible price from Oracle. The list of forces who will or may utilise the software licences and related support services being procured from Oracle is set out above. Competition is absent for technical reasons on this occasion because: (a) each of the forces which is benefiting from the licences being procured is already under contract with Oracle for the delivery of the same software; (b) the only reason for this procurement is to ensure that the forces have sufficient licences to cover the recruitment of 20,000 new police officers; and (c) the back office software being licensed has to be the same across the force - it is not possible or practicable to implement alternative back office software for the benefit of the new 20,000 officers whilst running a different back office environment for the rest of the force's requirements. As such, only Oracle (as the owner of the software and its intellectual property rights) can provide the back office software which is required in this instance to meet the increase in demand. All other options would cause significant inconvenience, substantial duplication of cost and from a technical perspective would not be possible due to the interoperability requirements. No reasonable alternative exists for procuring the additional licences which are required, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Each force will reprocure its full back office system requirements as and when required, at which point alternative software providers will be able to participate and propose an alternative solution.