Official UK procurement notice
Ayrshire H.A. - Landscape Maintenance Contract 2022 - 2025
Authority: Ayrshire Housing
What is being bought
Published requirement descriptionThe works comprise the routine upkeep and regular maintenance of open space and
garden areas of the various sites listed in the Bill of Quantities, list of addresses and tender drawings to
keep them in a neat and tidy condition to promote and control growth. Reactive repair works will also
require to be priced separately for instruction by the Client on an ad-hoc basis.
- Recurrence: Between 2025 and 2027
CPV: Grassing services · Grounds maintenance services · Horticultural services · Landscape gardening services · Landscaping work · Repair and maintenance services · Snow-clearing services · Tree pruning and hedge trimming
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 3 bids received · 1 suppliers appointed
The lotProcurement structure
single lot · value publishedLot #1The Work will comprise routine upkeep, and regular maintenance of open space and…AwardedRenewalPublished value£360,000
The Work will comprise routine upkeep, and regular maintenance of open space and garden areas of the various sites listed in the Invitation to Tender documents, to keep them in a neat and tidy condition to promote and control growth.
The works will include: -
Grass cutting, Culvert Cleaning, Stream Cleaning, Litter Collection, Weed Control, Shrub Maintenance, Tree Maintenance, Whip Maintenance, Hedge Maintenance, Woodland Maintenance, Garden Care Maintenance, Play Area Maintenance, Bin Store Maintenance, Bin Store Powerwashing, Bin Store Refuse Removal and Rubbish and Bonfire Removal. The above will include the disposal of all arisings resulting from the works. Litter collection will be deemed to include collection and disposal of fallen leaves and other seasonal arisings.
Reactive repair works will be priced separately for instruction by the Employer on an ad-hoc basis and will typically include items such as uplift and removal of items not included in general litter collection, staking and tying trees, hedging works, pruning trees, crown reduction,
removing mature shrubs, tree felling, tree replacement, shrub replacement, mulching, soiling, grass area repairs, turfing and work to existing gullies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Assessment: 60%
- price: 40%
Published award criteria (2)
- Quality Assessment: 60
- Price: 40
- Suitability
Contracting organisations wishing to participate in the competition should be a member of the British Association of landscape Industries (BALI) or an equivalent organisation recognised within the industry. Certification or proof of membership to be supplied.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Ayrshire H.A. - Landscape Maintenance Contract 2022 - 2025” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Between 2025 and 2027
- First published
- 4 Oct 2021, 12:55 BST
- Last source update
- 5 Apr 2022, 15:34 BST
- Authority reference
ESP: 4525- FTS notice number
2022/S 000-009143- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e77aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:689363)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Admission period ends
- 4 Nov 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
4 Nov 2021 → 5 Apr 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Nov 2021, 12:00 GMT
- Invitations to tender expected26 Nov 2021
- Notice published5 Apr 2022, 15:34 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Apr 2022, 15:34 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 009143-2022-ESP 4525-1
- Signed
- 28 Mar 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Work will comprise routine upkeep, and regular maintenance of open space and… | 3bids · 3 electronic | 3 | — | £408,875 – £597,274 |
| Whole notice | — | — | — | £408,875 – £597,274 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ayr Sheriff CourtReview body
Process and specification contact points (1)
- Ewing Somerville Partnership (Scotland) Ltd.Process contact point
Suppliers admitted to the dynamic market
1 commercial party on the notice- idverde Ltd (Formally The Landscape Group Ltd)Admitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria