Aylesford School ~ Cleaning Tender

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at the School. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to, at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present 10 cleaning operatives, comprising 1 x supervisor and 9 cleaning operatives are employed to work a range of morning and evening shifts between 06:00 and 08:30 hours and 15:00 and 18:45 hours, Monday to Friday to a total of 168.75 hours per week.

The value of the current contract is circa £98,000.00 + VAT.

The School wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.

The School’s objectives:

•To build upon the standard of cleaning services within the school and role model attention to detail.

•To receive a service that complies with the service standards and to acknowledge the need to step up and demonstrate flexibility in the face of a Public Health pandemic (for example).

•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce.

•To generate an improved learning environment for all students, within the School.

•To receive proactive management support for the cleaning team, in order to attract and retain a full complement of motivated staff.

•To hold regular review meetings with the successful Supplier, with effective and prompt lines of communication.

•To achieve overall value for money.

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Governing body are not obliged to accept the lowest price. Additional information: To respond to this opportunity please click here: litmustms.co.uk/respond/HE8Y6NUT7P ↗