AWE Catering and Hospitality Services

• How the procedure runs: AWE will be running a services concession Competitive Flexible Procedure, in accordance with section 20(1) and (2)(b) of the Procurement Act 2023, using the steps below: • Invitation to Participate (including Conditions of Participation) • Initial Tenders • Invitation to Negotiate • Final Tenders • Preferred Supplier Stage The assessment criteria set out in the Invitation to Participate will be used to down select to the six highest scoring suppliers (or such lower number of suppliers which meet any Conditions of Participation), who will be invited to the Initial Tender stage. The award criteria set out in the Invitation to Submit Initial Tenders (ISIT) will be used to down select to the four highest scoring suppliers (or such lower number of suppliers who meet all requirements of the ISIT), who will be invited to the Invitation to Negotiate and the Final Tender stages of the process. AWE reserves the right to amend the procurement, where such amendment would not be substantial, as follows, including but not limited to: • amendments to the associated procurement documents which may provide clarification • refining the specification as the Competitive Flexible Procedure progresses • reducing and/or increasing timescales • adding or removing stages of the procurement e.g. moving straight from Initial Tenders to Preferred Supplier Stage If any amendments are made, AWE will consider whether any applicable tender deadlines should be revised, and whether any associated procurement documents or notices need to be re-issued. AWE reserves the right to negotiate with suppliers during the procedure in accordance with the process set out in the associated procurement documents. AWE may rely on section 24 of the Procurement Act 2023 (refining award criteria). If AWE elects to do, the process will be as set out in the associated tender documents. AWE also reserves the right to refine the indication of the relative importance of the award criteria. In such cases, the Tender Notice and amended relevant associated procurement documents will be re-published or re-provided. Documents to be provided after the tender notice Tender documentation will be shared at the Invitation to Participate stage via the Fusion portal. Suppliers will be required to comply with AWE's security checks before receiving the Invitation to Participate documents. Subsequent stage tender documentation will only be available to down selected bidders. Suppliers can register their interest by contacting AWE via the email address set out in this notice by 12 May 2026.

CPV: Building completion work · Canteen and catering services · Catering equipment · Catering supplies · Furniture · Kitchen equipment · Meal-serving services · Repair and maintenance services of catering equipment

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Closed

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

9 Jul 2025, 16:32 BST

Last source update

1 May 2026, 12:04 BST

Award evaluation window

Submission end – 1 Feb 2027

Authority reference

2166

FTS notice number

2026/S 000-040443

Latest notice

Tender notice (UK4)

Classification (CPV)

Building completion workCanteen and catering servicesCatering equipmentCatering suppliesFurnitureKitchen equipmentMeal-serving servicesRepair and maintenance services of catering equipment

Delivery area

South East (UKJ1)

Official registry OCID

ocds-h6vhtk-055c59 Find a Tender

How it runs

AWE will be running a services concession Competitive Flexible Procedure, in accordance with section 20(1) and (2)(b) of the Procurement Act 2023, using the steps below:

• Invitation to Participate (including Conditions of Participation)
• Initial Tenders
• Invitation to Negotiate
• Final Tenders
• Preferred Supplier Stage

The assessment criteria set out in the Invitation to Participate will be used to down select to the six highest scoring suppliers (or such lower number of suppliers which meet any Conditions of Participation), who will be invited to the Initial Tender stage.

The award criteria set out in the Invitation to Submit Initial Tenders (ISIT) will be used to down select to the four highest scoring suppliers (or such lower number of suppliers who meet all requirements of the ISIT), who will be invited to the Invitation to Negotiate and the Final Tender stages of the process.

AWE reserves the right to amend the procurement, where such amendment would not be substantial, as follows, including but not limited to:

• amendments to the associated procurement documents which may provide clarification
• refining the specification as the Competitive Flexible Procedure progresses
• reducing and/or increasing timescales
• adding or removing stages of the procurement e.g. moving straight from Initial Tenders to Preferred Supplier Stage

If any amendments are made, AWE will consider whether any applicable tender deadlines should be revised, and whether any associated procurement documents or notices need to be re-issued.

AWE reserves the right to negotiate with suppliers during the procedure in accordance with the process set out in the associated procurement documents.

AWE may rely on section 24 of the Procurement Act 2023 (refining award criteria). If AWE elects to do, the process will be as set out in the associated tender documents. AWE also reserves the right to refine the indication of the relative importance of the award criteria. In such cases, the Tender Notice and amended relevant associated procurement documents will be re-published or re-provided.

Documents to be provided after the tender notice

Tender documentation will be shared at the Invitation to Participate stage via the Fusion portal.

Suppliers will be required to comply with AWE's security checks before receiving the Invitation to Participate documents.

Subsequent stage tender documentation will only be available to down selected bidders.

Suppliers can register their interest by contacting AWE via the email address set out in this notice by 12 May 2026.

Requests to participate (first stage)

24 Jun 2026, 12:00 BST

Submission deadline

24 Jun 2026, 12:00 BST

Electronic submission

Allowed

Accepted languages

en