Award of Oracle Support Renewal with R12 upgrade and licence levelling (GCU)

Official notice

Authority: Glasgow Caledonian University (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Scotland (UKM82)

Awarded value£516,182published contract · exc. VAT

Awarded 22 Sept 2023no call for competition

Awarded to Oracle Limited

What is being bought

Published requirement description

3 years of support for our Oracle Database and Application systems which are used by our GCU Finance, People Services, Registry and Support Services

Updated licence provision for Oracle campus agreement which commits the institution to report increases in Student and Staff numbers based on HESA returns.

Deprecation of our obsolete Oracle R11 licencing and repurchase of Oracle R12 licences to maintain fully supportable systems for the remaining projected life of the Oracle E Business Suite

CPV: Software support services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 28 Sept 2023, 13:15 BST
Last source update: 28 Sept 2023, 13:15 BST
Authority reference: PPEF 2023-236
FTS notice number: 2023/S 000-028620
Classification (CPV): Software support services
Delivery area: Scotland (UKM82)
Official registry OCID: ocds-h6vhtk-04060c Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Oracle database and application licences are perpetual and our commitment with Oracle holds for as long as we are using the licences themselves. They carry commitments which mean that if we are actively using them then we must purchase additional licences and support from Oracle direct in this instance. This partly due to the dynamic nature of the changes to university HESA figures; it is not possible to enter into a framework or otherwise “compliant” purchase as we cannot predict the future need, and existing framework or tender cannot be completed for a custom requirement from a sole vendor.

Publisher note: (SC Ref:745947)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £516,1821 contract exc. VAT

Bids received 1

Contracts signed 1latest 22 Sept 2023

Awarded to	Value	Date	Status
Oracle Limited	£516,182 †	—	Awarded

Contracts

Contract 028620-2023-PPEF 2023-236-1 · Oracle Limited
Signed
22 Sept 2023
Value
£516,182
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Glasgow Caledonian University

Contracting authorityEducationBody governed by public lawEducation 70 Cowcaddens Road, Glasgow, Scotland, G4 0BAContact name, email, phone

Dispute resolution & review bodies

Glasgow Sheriff CourtReview body GlasgowContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

OracleAwarded supplier Blackness Road, Linlithgow, Scotland, EH49 7LRContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.