Find a Tender
complete
Official procurement procedure
Award of Contract to manage Ash Dieback
Tree-clearing services
Tree-cutting services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Leeds City Council - PACS: "Award of Contract to manage Ash Dieback". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Leeds City Council - PACS | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Leeds City Council - PACS
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Leeds City Council - PACS. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
5.3Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 152 active published awards; 35 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityLeeds City Council - PACS | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published10 Feb 2025, 09:26 GMT | Last source update10 Feb 2025, 09:26 GMT | Recurring procurementNot published |
ClassificationTree-clearing services, Tree-cutting services | ||
Delivery area | ||
OCIDocds-h6vhtk-04aff2 | ||
What is being bought
This contract is to carry out ground truthing surveys on 529 Ash Trees, carry out safe removal of the trees with relevant traffic management processes put in place. Once trees removed and disposed off, carry out the replanting of 5 trees per one cut down.
Phase 1 will focus on the removal of 539 Council owned trees that are most seriously affected by the disease (Class 4 trees) and that are within falling distance of Leeds' A and B Roads. Sampling survey undertaken in June 2024 (see paragraph 10 above) allowed the LCC team to estimate that 90% of the ash trees wehad a diameter at breast height (dbh - measured at 1.3 m above
ground) of less than 45 cms and the remaining 10% had a dbh of greater than 45 cms. This allowed the team to estimate removal costs based on Tilhill's schedule of rates.
What changed
From the official release history
- Official notice release published
10 Feb 2025, 09:26 GMT - Status changed to complete
22 Oct 2024, 09:57 BST - Official notice release published
22 Oct 2024, 09:57 BST - Buyer information updated
22 Oct 2024, 09:57 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedA potential total of 539 trees will be removed under this phase of works, with replanting of 5 trees for every one removed. This will also include the ground truthing of a further 14,000 plus trees across the A and B Road network.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
10 Feb 2025, 09:26 GMT - Award active
Not published · Not published - Contract active
Signed 10 Feb 2025, 00:00 GMT · £440,000
Commercial outcome and competition
Awards Tilhill Forestry Limited Not published · Not published · active |
Contracts Contract £440,000 · signed 10 Feb 2025, 00:00 GMT · active |
Bid statistics bids: 1 (lot 1) electronicBids: 1 (lot 1) smeBids: 0 (lot 1) |
Buyer and organisations in this procedure
Leeds City Council - PACS
Contracting authority GB-FTS-8828Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe Council believes that the decision to award new contracts for the Phase 1 'Pilot Project' of the City's Ash Dieback Programme is permitted pursuant Regulation 32(2)(c) of the PCR which
states:
"32(1) In the specific cases and circumstances laid down in this regulation, contracting authorities
may award public contracts by a negotiated procedure without prior publication.
(2) The negotiated procedure without prior publication may be used for public works contracts,
public supply contracts and public service contracts in any of the following cases:
(c) in so far as is strictly necessary where, for reasons of extreme urgency brought about by
events unforeseeable by the contracting authority, the time limits for the open or restricted
procedures or competitive procedures with negotiation cannot be complied with."
The late start to beginning the procurement process was dependent on having the funds in place
and the evidence to support release of funds needed to be accurate. The time taken to provide this evidence was unforeseeable and the requirement to mitigate the risks to people and property within a short time frame is extremely urgent. The increase in the number and severity of autumn/winter 'Named Storms' adds to this urgency.
It is further important to note that the extreme urgency brought on to make this direct award to Tilhill pursuant to Regulation 32(2)(c) PCR 2015 is also compounded by the increasing public health and safety issue due to the proximity of the trees requiring felling and management to the roadways. If this direct award is not made there is a danger that the trees will fall onto the roadways.
Notwithstanding the above, there is the potential risk of challenge because the Council has used Regulation 32(2)(c) PCR 2015. This risk can be mitigated by the publication of a voluntary transparency notice on Find a Tender Service immediately after the decision to award the contract has been taken and then waiting 10 days to see if any challenges are made. If no challenges are made, the chances of a claim for ineffectiveness being brought are significantly reduced and would only be successful if the Council had used the negotiated procedure without publication of a notice incorrectly.
Furthermore, publishing such a notice will also start time running for any other potential claim for breach of the PCR, which must be brought within 30 days of the date that an aggrieved party knew or ought to have known that a breach had occurred. |