Official UK procurement notice
Award of Ceredigion - Supply of Surface Dressing Chippings 2026
Authority: Ceredigion County Council (Local council)
What is being bought
Published requirement descriptionCeredigion County Council is awarding to a suitably qualified and competent Supplier for the supply and delivery of surface dressing chippings.The prices submitted by bidders were calculated using estimated tonnages for the purposes of the tender evaluation only. The actual value will be dependant upon usage, determined by the service and subject to budget availability. Yearly prices will be indexed in accordance with the contract to reflect market pricing.
The contract will run from 7th April 2026 to 30th September 2027, with an option to extend for up to 12 months (18 months +12 months), subject to agreement by both parties. The maximum duration of the contract will be 30 months.
There is no maximum or minimum value for this contract but it is estimated that average tonnages based on historical usage will be approximately 400 tonnes of 6mm aggregate and 4,000 tonnes of 10mm aggregate per annum. It is estimated that approximately 1,200 tonnes of swept stone will be required to be processed for reuse.
Award decision was made on 24th of March 2026 and standstill concludes at midnight on the 2nd of April 2026 via eTenderWales. Contract signature date entered here reflects system validation requirements.
- The authority expects to re-tender this requirement around 30 Sept 2028, 23:59 BST.
- No preliminary market engagement: No market engagement was undertaken prior to issuing this tender notice as the requirement is well-defined and based on established specifications and industry standards. The contracting authority has sufficient knowledge of the market from previous procurements and existing contracts, and the scope does not involve innovation, complex solutions, or significant uncertainty that would necessitate pre-market consultation. Conducting market engagement was therefore not considered proportionate or necessary, and open competition through the tender process is deemed sufficient to ensure value for money and fair access to the market.
CPV: Aggregates · Coated roadstone
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1
- Economic & financial standing
Economic
- Technical & professional ability
Relevant Experience
Technical Capacity & Specialist Equipment
Qualified Personnel
Environmental Compliance & Management
Capacity & Throughput
Health & Safety Requirements
Compliance with RSTA / ADEPT Code of Practice
Product Test Certificates Required
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Technical
- Commercial
- Economic & financial standing
Economic
- Technical & professional ability
Relevant Experience
Technical Capacity & Specialist Equipment
Qualified Personnel
Environmental Compliance & Management
Capacity & Throughput
Health & Safety Requirements
Compliance with RSTA / ADEPT Code of Practice
Product Test Certificates Required
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 30 Sept 2028
- First published
- 4 Feb 2026, 16:26 GMT
- Last source update
- 26 Mar 2026, 15:37 GMT
- Award evaluation window
- Submission end – 20 Mar 2026
- Authority reference
itt_122397- FTS notice number
2026/S 000-010169- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064762Find a Tender
- Risks
There is a risk in delays in sourcing or producing surface dressing chippings due to quarry issues, plant breakdown, labour shortages, or supplier failure.
Failure to deliver chippings on time due to traffic, vehicle breakdowns, adverse weather, or scheduling conflicts, particularly during peak surfacing periods.
Funding may be made available during the contract term that may potentially increase surface dressing programmes and quantities may fluctuate as a result. Nothing is known about at this time but it is common practice for new funding streams to be announced at fairly short notice.
How it was run
Official notice- Submission deadline
- 2 Mar 2026, 12:00 GMT
- Clarification deadline
- 23 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Timeline
4 Feb 2026 → 8 Apr 2026 · 8 dates- Tender notice published263 days ago4 Feb 2026, 16:26 GMT
- Clarification questions by244 days ago23 Feb 2026, 12:00 GMT
- Submission deadline237 days ago2 Mar 2026, 12:00 GMT
- Award decision expected by219 days ago20 Mar 2026, 23:59 GMT
- Assessment summaries sent214 days ago26 Mar 2026
- Latest notice published213 days ago26 Mar 2026, 15:37 GMT
- Contract starts208 days ago1 Apr 2026, 00:00 BST
- Standstill ends200 days ago8 Apr 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 4 Feb 2026- Tender notice published4 Feb 2026, 16:26 GMTUK4
- Contract award notice published26 Mar 2026, 15:37 GMTUK6
- Status changed to complete26 Mar 2026, 15:37 GMT
- Contract signature expected10 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gerald D Harries & Sons LtdSME13 Apr 2026 – 30 Sept 2027 · up to 30 Sept 2028Extensions: an option to extend for up to 12 months (18 months +12 months), subject to agreement by both parties. The maximum duration of the contract will be 30 months. | £677,960 | 26 Mar 2026standstill to 8 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Gerald Davies & Sons LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender