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Published 10 Mar 2022, 13:31 GMT

Official UK procurement notice

Automatic Number Plate Recognition System

Official notice

Authority: Scottish Police Authority (Central government)

GoodsOpen procedureSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: Scotland (UKM)
Published estimate£4,598,488exc. VAT · 1 value update32% below published estimate
Submissions closed 27 Oct 2022awarded 22 Dec 2022
Awarded to Dacoll Group

What is being bought

Published requirement description

Provision of Automatic Number Plate Recognition including Maintenance, Support and upgrades of the Police Scotland ANPR estate.

  • Recurrence: between 5 and 10 years

CPV: Repair and maintenance services · Surveillance and security systems and devices · Surveillance system · Video-surveillance system

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: Future Requirements The Authority has a requirement for the refresh of some or all of the ANPR NRD’s at fixed sites, installed in all vehicles and re-deployables during the term of the contract. This will be dependent on budget availability and NRD life expectancy. In addition to the above, Police Scotland intend to purchase additional ANPR Equipment and services throughout the lifetime of the contract. . Innovation and Flexibility The Authority recognises that any procurement specification can neither be exhaustive nor anticipate changes that may arise in terms of technology advances or legislative change. It is therefore expected that the Contractor also acknowledges this and is prepared to both innovate and be flexible in responding to changing technological needs. The Authority would like the ability to purchase newly developed cameras, modules and any other associated items through this arrangement. · Up to a further 5 years extension (extension periods may be taken in multiples)Variant bids: not allowed
32323500 Video-surveillance system35120000 Surveillance and security systems and devices35125000 Surveillance system50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality (Technical): 60%
  • price: 40%
Published award criteria (2)
  • Quality (Technical): 60
  • Price: 40
Conditions of participation3
  • Suitability

    SPD Question 4A.1 Trade Registers

    It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the Authority’s satisfaction that they are trading from the address provided in the tender and under the company name given.

    Tenderers within the UK must confirm if they are registered under Companies House within this question,

    If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

    .

    SPD Question 4A.2 Authorisation/Membership

    Where it is required, within a Tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

  • Economic & financial standing

    It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:

    .

    SPD Question 4B5 Insurances

    Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims.

    .

    Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.

    .

    Product Liability Insurance = 5 million GBP in respect of each claim and in the aggregate.

    .

    Professional Liability Insurance - 5 million GBP in respect of each claim and in the aggregate

    .

    Motor Vehicle Insurance - Minimum Third Party Motor Vehicle Liability

    .

    Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

    .

    Minimum: SPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company n…
  • Technical & professional ability

    SPD Question 4C.1.2 Technical and Professional Ability

    It is a mandatory requirement of this tender that bidders can demonstrate a minimum of 3 years experience providing goods/services of a similar nature.

    A minimum of 1 and a maximum of 3 examples to be provided.

    .

    Minimum: SPD Question 4D Tenderers must hold or be working towards achieving ISO/IEC 27001 before the Contract commences. (February 2023) Tenders must also hold or be working towards achieving Cyber Essentials Plus before the contract commences .
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · between 5 and 10 years
First published
10 Mar 2022, 13:31 GMT
Last source update
15 Aug 2023, 08:54 BST
Award evaluation window
27 Oct 2022 – …
Authority reference
PROC-22-1509
FTS notice number
2023/S 000-023803
Classification (CPV)
Repair and maintenance servicesSurveillance and security systems and devicesSurveillance systemVideo-surveillance system
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-032051 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Key Performance Indicators are detailed within the Invitation to Tender

Publisher note: (SC Ref:720210)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
27 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
27 Oct 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

24 Jun 2022 → 15 Aug 2023 · 4 dates
  1. Next notice expected
    24 Jun 2022, 00:00 BST
  2. Submission deadline
    27 Oct 2022, 12:00 BST
  3. Bids opened
    27 Oct 2022, 12:00 BST
  4. Notice published
    15 Aug 2023, 08:54 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Oct 2022
  1. Published value published: £4,598,488
    6 Oct 2022, 15:30 BST
  2. Status changed to active
    6 Oct 2022, 15:30 BST
  3. Procurement method changed
    6 Oct 2022, 15:30 BST
  4. Deadline published: 27 Oct 2022, 12:00 BST
    6 Oct 2022, 15:30 BST
  5. Status changed to complete
    15 Aug 2023, 08:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,124,9081 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 22 Dec 2022
Awarded toValueDateStatus
Dacoll GroupSMESubcontracting: declared£3,124,908 †—Awarded

Contracts

  • Contract 023803-2023-PROC-22-1509-1 · Dacoll GroupSME

    Signed
    22 Dec 2022
    Value
    £3,124,908
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawPublic order and safety 1 Pacific Quay, 2nd Floor, Glasgow, Scotland, G51 1DZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • Dacoll GroupAwarded supplier Dacoll House, Gardners Lane, Bathgate, UK, EH48 1TPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.