Official UK procurement notice
Automatic Door Servicing, Maintenance and Reactive Repairs
Authority: University Of York (Pelican) (Education)
What is being bought
Published requirement descriptionThe University of York is in possession of a wide variety of automatic door systems and wishes to appoint a contract to a single contractor for the provision of annual servicing, maintenance and reactive repairs, to be carried out at the University's Heslington Campus.
The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider and required to maintain all of the University's automatic and roller shutter doors.
- Recurrence: 2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).
CPV: Access gates · Garage doors · Gates · Repair and maintenance services of building installations · Shutters · Sliding doors
The lotProcurement structure
single lot · value publishedLot #1The University of York ("the University") is pleased to invite tenders for The…RenewalPublished value£1,000,000
The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer.
Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age.
The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider
For full details of the requirements please access the full invitation to tender pack within the In-Tend portal: in-tendhost.co.uk/york/aspx/Home ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
The Open tender pack (Invitation to tender) contains a Selection Questionnaire. Tenderers are required to achieve a pass score for the Selection Questionnaire as a minimum. Tenders which fail to achieve a pass score for their Selection Questionnaire (B1) response shall be set aside and excluded from further evaluation. Please refer to the full tender documents available to download from In-Tend.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · 2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).
- First published
- 21 Feb 2025, 11:37 GMT
- Last source update
- 21 Feb 2025, 11:37 GMT
- Award evaluation window
- 28 Mar 2025 – …
- Authority reference
UY PROC 1075- FTS notice number
2025/S 000-006623- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e625Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: Full tender documents are available at: https://in-tendhost.co.uk/york/aspx/Home
How it was run
Official notice- Submission deadline
- 28 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Mar 2025, 12:01 GMT
Timeline
21 Feb 2025 → 28 Mar 2025 · 3 dates- Notice published21 Feb 2025, 11:37 GMT
- Submission deadline28 Mar 2025, 12:00 GMT
- Bids opened28 Mar 2025, 12:01 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview bodyReview contact point
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria