Official UK procurement notice
Audio Visual Equipment Hire Framework
Authority: Liverpool Experience Campus Ltd (Public body)
What is being bought3 lots · detail below
Published requirement descriptionACC Liverpool Group is awarding contracts to suppliers to supply on a temporary, hire basis any Audio Visual equipment that may be required to hold any of the events that it hosts. ACCL will award a framework contract to suppliers and will award to a maximum of 5 suppliers per LOT.
ACCL is splitting the contract into 3 different LOTs of type of equipment as follows:
- Video
- Audio
- Lighting
Suppliers are able to apply for one, two or all three LOTs and could be awarded a framework contract for one, two or all three LOTs.
The contract value is indicative of the total four years of the contract and was based on ACCL spend for the financial year 2024-25. Actual values during the contract may vary due to the volume and nature of the events that are booked at ACCL venues.
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CPV: Apparatus for sound, video-recording and reproduction · Lighting equipment and electric lamps · Sound equipment · Sound technician · Television and radio receivers, and sound or video recording or reproducing apparatus · Video recording or reproducing apparatus
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Bids received
- 5 bids on the busiest of 3 lots · 6 suppliers appointed
- Framework period
- 3 yrs · up to 4 yrs from 1 Apr 2026
- Supplier levy on call-offs (max %)
- N/A
Published description of the framework
For each event requirement, all suppliers will be contacted for a specific LOT with a list of items required for the event to engage in a mini competition for the equipment in that LOT. It would be expected that the supplier would provide the best price available at the time of enquiry. Items required will be chosen from either one supplier or multiple suppliers where applicable or needed depending on a variety of factors such as, but not limited to, price and availability of the equipment.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1VideoAwardedRenewalPublished value£700,000
This LOT will be for the following types of items to be hired as and when required for events:
General video equipment
Specialised video equipment
Camera and Lenses Equipment
CCU and Vision Mixing equipment
Additional Broadcast equipment
The following personnel may also be required on a temporary one-off basis as and when required for events:
Specialist operator
Camera operator
Vision Mixer / Racking Engineer
Lot #2AudioAwardedRenewalPublished value£500,000
This LOT will be for the following types of items to be hired as and when required for events:
General Audio Equipment - for example speakers, amplifiers and line arrays
The following personnel may also be required on a temporary one-off basis as and when required for events:
Sound operator
Lot #3LightingAwardedRenewalPublished value£400,000
This LOT will be for the following types of items to be hired as and when required for events:
Generic fixtures
Intelligent fixtures
LED lanterns
Battery powered LED uplighters
Dimming systems
Lighting control desks
The following personnel may also be required on a temporary one-off basis as and when required for events:
Lighting operator
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 50%
- Cost: 40%
- Social Value: 10%
Published award criteria (3)
- Quality
- Social Value
- Cost
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Audio Visual Equipment Hire Framework” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Dec 2025, 16:05 GMT
- Last source update
- 29 Apr 2026, 16:19 BST
- Award evaluation window
- Submission end – 23 Feb 2026
- Authority reference
TT000155- FTS notice number
2025/S 000-084005- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f837Find a Tender
How it was run
Official notice- Appointment period ends
- 21 Jan 2026, 12:00 GMT
- Clarification deadline
- 16 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · N/A
Timeline
17 Dec 2025 → 29 Apr 2026 · 8 dates- Tender notice published308 days ago17 Dec 2025, 16:05 GMT
- Clarification questions by278 days ago16 Jan 2026, 12:00 GMT
- Admission / appointment period ends273 days ago · period end, not a bid countdown21 Jan 2026, 12:00 GMT
- Assessment summaries sent244 days ago20 Feb 2026
- Award decision expected by240 days ago23 Feb 2026, 23:59 GMT
- Standstill ends232 days ago3 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Latest notice published175 days ago29 Apr 2026, 16:19 BST
Notice history
5 events · 3 releases on Find a Tender · since 17 Dec 2025- Tender notice published17 Dec 2025, 16:05 GMTUK4
- Contract award notice published20 Feb 2026, 16:06 GMTUK6
- Status changed to complete20 Feb 2026, 16:06 GMT
- Contract signature expected20 Mar 2026, 23:59 GMTscheduled
- Contract details notice published29 Apr 2026, 16:19 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Video1 award | |||
| A to V ltdSME, Adlib Audio, MSP Global Trading LtdSME, Sterling Event Group LimitedSME1 Apr 2026 – 31 Mar 2029 · up to 1 Apr 2030Extensions: The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group. | £700,000 inc. VAT | 18 Feb 2026 | Awarded |
| Lot 2 · Audio1 award | |||
| Adlib Audio, DBS Solutions North West LtdSME, MSP Global Trading LtdSME, Massive Technical Solutions LtdSME, Sterling Event Group LimitedSME1 Apr 2026 – 31 Mar 2029 · up to 1 Apr 2030Extensions: The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group. | £500,000 inc. VAT | 18 Feb 2026 | Awarded |
| Lot 3 · Lighting1 award | |||
| Adlib Audio, DBS Solutions North West LtdSME, MSP Global Trading LtdSME, Massive Technical Solutions LtdSME, Sterling Event Group LimitedSME1 Apr 2026 – 31 Mar 2029 · up to 1 Apr 2030Extensions: The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group. | £400,000 inc. VAT | 18 Feb 2026 | Awarded |
Contracts
Contract 1 · A to V ltdSME, Adlib Audio, MSP Global Trading LtdSME, Sterling Event Group LimitedSME
- Signed
- 20 Mar 2026
- Value
- £700,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 1 Apr 2030 with extensions
- Status
- active
- Extensions
- The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group.
2 agreed KPIs: Price · Quality
- Price
- Quality
Contract 2 · Adlib Audio, DBS Solutions North West LtdSME, MSP Global Trading LtdSME, Massive Technical Solutions LtdSME, Sterling Event Group LimitedSME
- Signed
- 20 Mar 2026
- Value
- £500,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 1 Apr 2030 with extensions
- Status
- active
- Extensions
- The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group.
Contract 3 · Adlib Audio, DBS Solutions North West LtdSME, MSP Global Trading LtdSME, Massive Technical Solutions LtdSME, Sterling Event Group LimitedSME
- Signed
- 20 Mar 2026
- Value
- £400,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 1 Apr 2030 with extensions
- Status
- active
- Extensions
- The contract will be for an initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Video | 4final-stage tenders · 5 at stage one | 4 | 0 | — |
| 2 · Audio | 5final-stage tenders · 6 at stage one | 5 | 0 | — |
| 3 · Lighting | 5final-stage tenders · 6 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
6 commercial parties on the notice- A to V ltdFramework contractor
- Adlib Audio LtdFramework contractor
- DBS Solutions North West LtdFramework contractor
- MSP Global Trading LtdFramework contractor
- Massive Technical Solutions LtdFramework contractor
- Sterling Event Group LtdFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender