Official UK procurement notice
Asset Management System · UK public procurement notice
Authority: Tyne and Wear Passenger Transport Executive T/A Nexus (Public body)
What is being bought
Published requirement descriptionThe provision of a new Asset Management System to replace its existing Asset Management System with a modern, robust solution. The current system has reached its operational limits, hindering efficiency, data accuracy and overall asset management effectiveness.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 12:10 BST
- Last source update
- 25 Jun 2026, 11:38 BST
- Authority reference
NEX25/26- FTS notice number
2026/S 000-059776- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056552Find a Tender
- Why no open competition
- Switching Direct Award
- Published justification
The contract is to be awarded directly in accordance with the Section 43 of the Procurement Act 2023
A contracting authority may award a public contract directly to a supplier that is not an excluded supplier if-
(a)the authority has invited suppliers to submit tenders as part of, or requests to participate in, a competitive tendering procedure in respect of the contract,
(b)it has not received any suitable tenders or requests in response, and
(c)it considers that award under section 19 is not possible in the circumstances.
Nexus has made two attempts to procure an asset management system through a competitive tendering process and did not receive any suitable tenders. Nexus have also reviewed all applicable publicly available frameworks. This exercise was unsuccessful and did not identify any viable options that met Nexus' functional, technical, and affordability requirements.
How it was run
Official notice- Submission deadline
- —
Timeline
24 Jul 2025 → 6 Jul 2026 · 5 dates- Planning notice published24 Jul 2025, 12:10 BST
- Market engagement15 Aug 2025, 23:59 BST
Nexus is undertaking an initiative to replace its existing Asset Management System with a modern, robust solution. The current system has reached its operational limits, hindering efficiency, data accuracy and overall asset management effectiveness.
By investing in a state-of-the-art Asset Management System, Nexus expects to achieve significant improvements in asset visibility, maintenance planning, financial management and reporting.
Nexus intends to circulate a questionnaire through the North East Procurement Organisation OPEN eProcurement portal, allowing you to provide more information about your interest and comment on the proposed approach.
Suppliers will need to register to gain free access to procurement documents and, to submit questionnaire responses. If you are not registered, you can do so here:
This Preliminary Market Engagement aims to:
- Understand the market's appetite and capability to deliver a compliant asset management system.
- Assess the markets views on Nexus Terms and Conditions
- Explore key delivery considerations
- Understand risks and issues not previously considered
- Provide potential suppliers with an opportunity to raise queries or suggest amendments in advance of any formal procurement.
- Contract starts143 days ago2 Jun 2026, 00:00 BST
- Latest notice published119 days ago25 Jun 2026, 11:38 BST
- Standstill ends108 days ago6 Jul 2026, 23:59 BST
Notice history
6 events · 3 releases on Find a Tender · since 24 Jul 2025- Preliminary market engagement notice published24 Jul 2025, 12:10 BSTUK2
- Transparency notice published2 Jun 2026, 16:56 BSTUK5
- Status changed to complete2 Jun 2026, 16:56 BST
- Procurement method changed2 Jun 2026, 16:56 BST
- Contract award notice published25 Jun 2026, 11:38 BSTUK6
- Contract signature expected7 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| IFS ULTIMO LTD13 Jul 2026 – 30 Apr 2032 · up to 30 Apr 2035Extensions: Option to extend subscription for a further 3 years. | £1,824,127 inc. VAT | 2 Jun 2026standstill to 6 Jul 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- IFS ULTIMO LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender