Find a TenderClosedTender notice
Published 16 Jul 2026, 11:04 BST

Official UK procurement notice

Assertive Outreach Rough Sleepers

Official notice

Authority: Caerphilly County Borough Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£2,400,000≈ £600k / year · £2,880,000 inc. VAT
Submissions closed 16 Oct 2026
Next notice expected 14 Sept 2026
Contract term 4 yrsends 31 Jan 2031 · up to 31 Jan 2035 with extensions · starts 1 Feb 2027

What is being bought

Published requirement description

Caerphilly County Borough Council (the “Authority”) is seeking to procure a Contract for Assertive Outreach Service for Rough Sleepers.

The specification is outcomes based, and the Service Provider is expected to offer an innovative and creative solution to meet support needs, ensuring all possible outcomes are achieved as a priority whilst also seeking value for money, providing for the following packages of support.

Service Providers must offer efficient savings over a long period of time, ensuring that as people become more independent and require less support, the packages of support are tapered down to reflect this.

The Authority is seeking to appoint a suitable Service Provider to deliver a Housing Related Support (HRS) Assertive Outreach Service to Rough Sleepers.

The Housing Support Grant provides housing-related support to help vulnerable people to live as independently as possible within their own homes, specialist housing or sheltered housing.

The program delivers a pro-active approach, aiming to prevent problems in the first instance by providing help as early as possible to reduce demand from other services such as Health and Social Services. It helps to build sustainable communities and complements support provided by Health, Social Care or criminal justice services. It’s strong prevention and early intervention approach reflects the objectives of Housing (Wales) Act and the wider Welsh Government legislative agenda.

The programme supports people from a range of categories. These include single people, people who are homeless, those with mental ill health, learning disabilities, substance misuse, those who have been through the criminal justice system, people experiencing abuse, families, young and older people who are vulnerable.

The services are enabling and aim to develop a person’s independence as opposed to establishing a long-term dependency e.g. ‘doing with’ as apposed to ‘doing for’.

Help for individuals includes support to secure and maintain their home, helping to maximise people’s income, improve their confidence and skills, and enable them to engage with wider programmes to access training and job opportunities. Support is provided based on need and people are at the heart of the programme.

There are also strong links between the aims of the Social Services Act around wellbeing and the households supported via the Housing Support Grant.

Housing Support Grant outcomes have been designed to provide information around the effectiveness of the programme by showing if we are helping those who access support to meet their needs.

All information relating to the tender and contract can be found within the Tender Document Pack and associated appendices.

CPV: Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEVCSEPublished value£2,400,000
Contract period: 1 Feb 2027 – 31 Jan 2031 (4 yrs) · up to 31 Jan 2035 with extensionsValue: £2,400,000 exc. VAT · £2,880,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: With an option to extend for up to a further forty-eight (48) months which is to be reviewed every twelve (12) months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 20
Published sub-criteria (1)
  • Cost: 20
Published award criteria (2)
  • Quality : Quality 80%
  • Cost: 20%
What this means for your bid
  • Price carries 20 of 20 points: a 10% discount moves about 2 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Jul 2026, 11:04 BST
Last source update
14 Sept 2026, 14:45 BST
Award evaluation window
Submission end – 1 Dec 2026
Authority reference
PS3018/26/RN
FTS notice number
2026/S 000-086944
Latest notice
Tender notice (UK4)
Classification (CPV)
Other community, social and personal services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-06cca2 Find a Tender
Contract terms summary

As per the terms and conditions

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
16 Oct 2026, 12:00 BST
Clarification deadline
9 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Jul 2026 → 1 Feb 2027 · 8 dates
  1. Planning notice published102 days ago
    16 Jul 2026, 11:04 BST
  2. Market engagement69 days ago
    18 Aug 2026, 23:59 BST

    The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the service provision.

    The Council is holding a supplier event on Tuesday 04 August 2026 at 14:30 Hours at Ty Penallta, Tredomen Park, Ystrad Friday Mynach, Hengoed CF82 7PG.

    To register an interest Service Providers must send their request via email to [email protected]. **please note registering an interest against this notice on sell2wales may not get recorded by the Council**

    All requests must be received by 15:00 hours Tuesday 28 July 2026 to the procurement inbox for the supplier engagement event.

    This notice is to commence market engagement prior to going to tender to understand services available to the Council.

    Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents.

  3. Tender notice published42 days ago
    14 Sept 2026, 14:45 BST
  4. Next notice expected42 days ago
    14 Sept 2026, 23:59 BST
  5. Clarification questions by17 days ago
    9 Oct 2026, 12:00 BST
  6. Submission deadline10 days ago
    16 Oct 2026, 12:00 BST
  7. Today
    26 Oct 2026
  8. Award decision expected byin 37 days
    1 Dec 2026, 23:59 GMT
  9. Contract startsin 98 days
    1 Feb 2027

Notice history

5 events · 2 releases on Find a Tender · since 16 Jul 2026
  1. Preliminary market engagement notice published
    16 Jul 2026, 11:04 BST
    UK2
  2. Tender notice published
    14 Sept 2026, 14:45 BST
    UK4
  3. Status changed to active
    14 Sept 2026, 14:45 BST
  4. Procurement method changed
    14 Sept 2026, 14:45 BST
  5. Deadline published: 16 Oct 2026, 12:00 BST
    14 Sept 2026, 14:45 BST

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure