Official UK procurement notice
Aroma Outlets - Machine Rental, Coffee, Accessories
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)
What is being bought
Published requirement descriptionThe NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of
Cardiff and Vale University Local Health Board who are the contract for the provision of coffee machine rental, coffee, and additional accessories.
CPV: Canteen and catering services · Catering equipment · Catering services · Catering supplies · Coffee, tea and related products · Electric coffee makers · Kitchen equipment, household and domestic items and catering supplies · Repair and maintenance services of catering equipment
The lotProcurement structure
single lot · no lot value publishedLot #1Cardiff and Vale Health Board wishes to appoint a provider to form a strategic…AwardedRenewal
Cardiff and Vale Health Board wishes to appoint a provider to form a strategic partnership with the Health Board to primarily supply coffee machines, coffee beans and consumables, and develop a coffee shop brand throughout the Health Board. The Health Boards coffee shop and restaurants, currently are situated in UHW, UHL, CRI, BARRY HOSPITAL.
Further to the supply of the coffee beans, machines and consumables the Health board wishes the supplier to provide high quality training to staff, maintain and service the machines and work with the Health board on promotional activity to further improve the success of the brand throughout the Health Board.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 40%
- Sample: 10%
- Commerical: 50%
Published award criteria (3)
- Technical: 40
- Sample: 10
- Commerical: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Apr 2024, 16:45 BST
- Last source update
- 31 Jan 2025, 14:44 GMT
- Award evaluation window
- 24 Jun 2024 – …
- Authority reference
CAV-OJEU-PROJECT_56189- FTS notice number
2025/S 000-003309- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045434Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. (WA Ref:147794)
How it was run
Official notice- Submission deadline
- 24 Jun 2024, 16:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Jun 2024, 16:00 BST
Timeline
22 May 2024 → 31 Jan 2025 · 5 dates- Next notice expected22 May 2024, 00:00 BST
- Submission deadline24 Jun 2024, 16:00 BST
- Bids opened24 Jun 2024, 16:00 BST
- Contract starts1 Sept 2024, 00:00 BST
- Notice published31 Jan 2025, 14:44 GMT
Notice history
4 events · 3 releases on Find a Tender · since 23 May 2024- Status changed to active23 May 2024, 15:20 BST
- Procurement method changed23 May 2024, 15:20 BST
- Deadline published: 24 Jun 2024, 16:00 BST23 May 2024, 15:20 BST
- Status changed to complete31 Jan 2025, 14:44 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bridge Coffee RoastersSME | £1,099,908 † | — | Awarded |
Contracts
Contract 003309-2025-CAV-MIN-PROJECT_56189-1 · Bridge Coffee RoastersSME
- Signed
- 13 Jan 2025
- Value
- £1,099,908
- Period
- … – 31 Aug 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- BRIDGE VALLEY LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.