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Published 16 Oct 2025, 13:46 BST

Official UK procurement notice

Ark Schools Lift Maintenance

Official notice

Authority: Ark (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Delivery location not published
Published estimate£525,000≈ £175k / year · £525,000 inc. VAT12.2% below published estimate
Submissions closed 11 Nov 2025awarded 15 Dec 2025
Award (standstill) to RUBAX LIFTS LIMITED
Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Ark has circa 30,000 students learning through a network of 39 schools in Birmingham, Hastings, London, and Portsmouth. A number of the Schools have passenger lifts and other types of lifting equipment and Ark have procured a new Term Maintenance Contract for the servicing and repair of this equipment. Over the term of the contract, Ark Schools has plans to extend their network of Schools throughout England. An example of this is Pontefract, Yorkshire where Ark Schools will be expanding in 2026.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Lift-maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£525,000
Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £525,000 exc. VAT · £525,000 inc. VAT
Eligibility: SME eligible
Extensions: 2 options of 1 year each
50750000 Lift-maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Pricing Schedule: 40%
Published award criteria (2)
  • Pricing Schedule
  • Quality
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Oct 2025, 13:46 BST
Last source update
16 Jan 2026, 19:05 GMT
Award evaluation window
Submission end – 1 Dec 2025
FTS notice number
2025/S 000-065913
Latest notice
Contract award notice (UK6)
Classification (CPV)
Lift-maintenance services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05cdf3 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
11 Nov 2025, 12:00 GMT
Clarification deadline
30 Oct 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/delta/signup.html ↗

Timeline

16 Oct 2025 → 27 Jan 2026 · 8 dates
  1. Tender notice published371 days ago
    16 Oct 2025, 13:46 BST
  2. Clarification questions by357 days ago
    30 Oct 2025, 17:00 GMT
  3. Submission deadline345 days ago
    11 Nov 2025, 12:00 GMT
  4. Award decision expected by324 days ago
    1 Dec 2025, 23:59 GMT
  5. Assessment summaries sent311 days ago
    15 Dec 2025
  6. Contract starts294 days ago
    1 Jan 2026
  7. Latest notice published278 days ago
    16 Jan 2026, 19:05 GMT
  8. Standstill ends267 days ago
    27 Jan 2026, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 16 Oct 2025
  1. Tender notice published
    16 Oct 2025, 13:46 BST
    UK4
  2. Contract award notice published
    16 Jan 2026, 19:05 GMT
    UK6
  3. Status changed to complete
    16 Jan 2026, 19:05 GMT
  4. Contract signature expected
    29 Jan 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £460,9451 award inc. VAT; no net value published
Bids received 122 from SMEs
Awarded toValueDateStatus
RUBAX LIFTS LIMITED31 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: 2 options of 1 year each£460,945 inc. VAT15 Dec 2025standstill to 27 Jan 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
12final-stage tenders20—

Contracting authority & participating public bodies

Ark Schools

Contracting authorityPublic authority - sub-central government GB-PPON: PCTQ-4258-QVDP 1 EdCity, Edcity Walk, London, London, W12 7TFContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Rubax Lifts LtdAwarded supplierGB-COH: 01509899 Wilson House, Cinnamon Park, Crab Lane, Warrington, North West, WA2 0XPContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender