Official UK procurement notice
Archive Services · UK public procurement notice
Authority: UK Atomic Energy Authority (Public body)
Sectors: Recreational, cultural and sporting services (92) Delivery: South East (UKJ14)
Published estimate£150,000≈ £50k / year · £180,000 inc. VAT · 1 value update
Submissions closed 20 May 2026
Next notice expected 14 Nov 2025
Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionUKAEA is seeking off-site archive services, including collection, indexing, storage, delivery and destruction of documents, for a collection of approximately 7500 boxes.
CPV: Archive services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (6)
- Technical Criteria: 5%
- Technical Criteria: 10%
- Technical Criteria: 10%
- Technical Criteria: 5%
- Commercial Criteria: 60%
- Social Value Criteria: 10%
Published award criteria (6)
- Commercial Criteria: Provide a completed Commercial Pricing Sheet as set out in Document 3. In so doing, you are also confirming that the prices offered are firm prices and exclusive of VAT.
- Technical Criteria: Please provide information on the standards to which the organisation is certified to, specifically including: • Quality Management Systems ISO9001, • Archiving specific standards such as BS4971 (or equivalent), • Membership of National Archive (TNA) Archive Service Accreditation scheme (ASA)equivalent schemes.
- Technical Criteria: Describe the quality assurance checking process(es) implemented to ensure stored inventory is secure, protected from deterioration/damage and correctly located. Include the frequency which these checks are completed, and any mechanisms to report issues to the customer.
- Technical Criteria: Outline the process by which our current inventory (approximately 7,500 standard archival boxes) would be moved from the existing facility to the suppliers facility. Include information on resources required, mitigation of risks to the stored material, and how the traceability of specific boxes will be maintained during the transfer and in the destination facility.
- Technical Criteria: Additional Services: If available, detail the digitisation (scanning) services. Include: • If the scanning service includes Optical Character Recognition (OCR), i.e. if the output files have searchable digitised text, • The delivery method(s) available for digitised files (e.g. email, cloud storage or software), • If access to the digitised files require the continued provision of any specific software or licence by the UKAEA. • Any quality checks completed to ensure scans are legible
- Social Value Criteria: Describe supplier working practices implemented to promote environmental, economic or sustainability.
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Oct 2025, 16:00 BST
- Last source update
- 21 Apr 2026, 09:00 BST
- Authority reference
T/EL114/25- FTS notice number
2026/S 000-035874- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ae8cFind a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 20 May 2026, 12:00 BST
- Clarification deadline
- 11 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
13 Oct 2025 → 1 Jul 2026 · 7 dates- Planning notice published378 days ago13 Oct 2025, 16:00 BST
- Market engagement353 days ago7 Nov 2025, 23:59 GMT
uk.eu-supply.com/app/rfq/rwlentrance_… ↗ Please refer to the document Archive Services tender specification, and review and answer the questions under Annex 1.
- Next notice expected346 days ago14 Nov 2025, 23:59 GMT
- Tender notice published189 days ago21 Apr 2026, 09:00 BST
- Clarification questions by168 days ago11 May 2026, 17:00 BST
- Submission deadline160 days ago20 May 2026, 12:00 BST
- Contract starts118 days ago1 Jul 2026
Notice history
6 events · 2 releases on Find a Tender · since 13 Oct 2025- Preliminary market engagement notice published13 Oct 2025, 16:00 BSTUK2
- Tender notice published21 Apr 2026, 09:00 BSTUK4
- Published value updated to £150,00021 Apr 2026, 09:00 BSTwas £0
- Status changed to active21 Apr 2026, 09:00 BST
- Procurement method changed21 Apr 2026, 09:00 BST
- Deadline published: 20 May 2026, 12:00 BST21 Apr 2026, 09:00 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender