Official UK procurement notice
Archival Boxboard · UK public procurement notice
Authority: National Library of Scotland·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water.
All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.
In addition, the contract includes the uplift of pallets and boxboard off-cuts.
- Recurrence: In two, four, or six years from publication of this notice, depending on whether extensions are taken out under this contract.
CPV: Hand-made paper or paperboard · Heat-sensitive paper or paperboard · Photosensitive paper or paperboard · Thermographic paper or paperboard
The lotProcurement structure
single lot · value publishedLot #1The National Library of Scotland and National Records of Scotland jointly procured a…AwardedRenewalPublished value£480,000
The National Library of Scotland and National Records of Scotland jointly procured a contract for the supply and delivery of archival boxboard and associated services (uplift of off-cuts and pallets). Lead tendering organisation was the National Library. Tender evaluation was carried out jointly between both organisations, and included the assessment of sample materials from all tenderers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Technical Properties: 40
- Delivery: 10
- Contract Management and Business Continuity: 5
- Fair Work First: 5
- Sample Materials: 40
- price: 30
Published award criteria (6)
- Technical Properties: 40
- Delivery: 10
- Contract Management and Business Continuity: 5
- Fair Work First: 5
- Sample Materials: 40
- Price: 30
- Suitability
The relevant selection criteria will be included in the SPD module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD module.
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · In two, four, or six years from publication of this notice, depending on whether extensions are taken out under this contract.
- First published
- 24 Feb 2026, 10:16 GMT
- Last source update
- 8 Jul 2026, 10:53 BST
- Award evaluation window
- 4 May 2026 – …
- Authority reference
National Library: 2025.26.058; National Records: NRS-26-13- FTS notice number
2026/S 000-064036- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065ac0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:836803)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 4 May 2026, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 May 2026, 12:00 BST
Timeline
1 Apr 2026 → 8 Jul 2026 · 4 dates- Next notice expected205 days ago1 Apr 2026, 00:00 BST
- Submission deadline171 days ago4 May 2026, 11:00 BST
- Bids opened171 days ago4 May 2026, 12:00 BST
- Notice published106 days ago8 Jul 2026, 10:53 BST
Notice history
4 events · 4 releases on Find a Tender · since 1 Apr 2026- Status changed to active1 Apr 2026, 13:53 BST
- Procurement method changed1 Apr 2026, 13:53 BST
- Deadline published: 4 May 2026, 11:00 BST1 Apr 2026, 13:53 BST
- Status changed to complete8 Jul 2026, 10:53 BST
Routine re-releases (4)
- 2026-02: 1 release · 24 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KLUG-CONSERVATION, Walter Klug GmbH & Co. KGSME | £577,000 † | — | Awarded |
Contracts
Contract 064036-2026-2025.26.058-1 · KLUG-CONSERVATION, Walter Klug GmbH & Co. KGSME
- Signed
- 3 Jul 2026
- Value
- £577,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- National Records of ScotlandContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- KLUG-CONSERVATION, Walter Klug GmbH & Co. KGAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Economic and financial selection criteria