Find a TenderAwarded
Published 10 Mar 2022, 17:31 GMT

Official UK procurement notice

The Archer Academy Cleaning Tender

Official notice

Authority: THE ARCHER ACADEMY (Public body)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable
Published estimate£400,000≈ £80k / year10% above published estimate
Submissions closed 11 Apr 2022awarded 24 Aug 2022
Awarded to Lewis and Graves Partnership Limited
Contract term 5 yrsends 31 Aug 2027 · starts 1 Sept 2022

What is being bought

Published requirement description

The Archer Academy is an Ofsted rated Outstanding school based in Finchley. The Academy is tendering their cleaning services with a contract start date of 1st September 2022. The current contract with KindredFM has reached the maximum tenure of five years and there is a good working relationship with the Academy. With the lower school and upper school on two separate campuses, both with an N2 postcode, the Archer Academy is looking for a professional cleaning contractor to deliver an excellent level of service throughout the year on both campuses. the Lower school has three floors across 3,742 M² and the Upper school has three floors 2,276 M². Full details of the campuses are in the PQQ documentation. All bidders please note - the Academy is specifically looking for suppliers that have existing local operational presence and education contracts within 10 miles of the Academy and this will be a key criteria in the PQQ assessment.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The Archer Academy is an Ofsted rated Outstanding school based in Finchley.The Academy…Awarded 5 yrsPublished value£400,000

The Archer Academy is an Ofsted rated Outstanding school based in Finchley.The Academy is tendering their cleaning services with a contract start date of 1st September 2022. The current contract with KindredFM has reached the maximum tenure of five years and there is a good working relationship with the Academy. With the lower school and upper school on two separate campuses, both with an N2 postcode, the Archer Academy is looking for a professional cleaning contractor to deliver an excellent level of service throughout the year on both campuses. the Lower school has three floors across 3,742 M² and the Upper school has three floors 2,276 M². Full details of the campuses are in the PQQ documentation. All bidders please note - the Academy is specifically looking for suppliers that have existing local operational presence and education contracts within 10 miles of the Academy and this will be a key criteria in the PQQ assessment. With 9 cleaners on site and a PM clean at each campus, periodic cleans are arranged with the School and they are reviewing the number of weeks currently. Current pay rates and shift hours are in the PQQ documentation. The contract is for an initial three year term with an optional 2 years extension based upon mutually agreed finances, performance and a strong working relationship.

Contract period: 1 Sept 2022 – 31 Aug 2027 (5 yrs)
Delivery: London · The Archer AcademyLower School (years 7-9): Stanley Road Campus, Eagans Close, London, N2 8GAUpper School (years 10-11): Beaumont Close Campus, 3 Beaumont Close, The Bishops Avenue, London, N2 0G
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Service Concept, proposed solutions and presentation: 70%
  • price: 30%
Published award criteria (2)
  • Service Concept, proposed solutions and presentation: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
10 Mar 2022, 17:31 GMT
Last source update
30 Aug 2022, 15:43 BST
Authority reference
CCL_001
FTS notice number
2022/S 000-024190
Classification (CPV)
School cleaning services
Delivery area
London (UKI71)
Official registry OCID
ocds-h6vhtk-032082 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Apr 2022, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Apr 2022 → 1 Sept 2022 · 4 dates
  1. Submission deadline
    11 Apr 2022, 13:00 BST
  2. Invitations to tender expected
    22 Apr 2022, 00:00 BST
  3. Notice published
    30 Aug 2022, 15:43 BST
  4. Contract starts
    1 Sept 2022, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 30 Aug 2022
  1. Status changed to complete
    30 Aug 2022, 15:43 BST
  2. Buyer details updated
    30 Aug 2022, 15:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £440,0001 contract exc. VAT
Bids received 66 from SMEs
Contracts signed 1latest 24 Aug 2022
Awarded toValueDateStatus
Lewis and Graves Partnership LimitedSMEArcher Academy Cleaning Services Contract——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic6——

Contracting authority & participating public bodies

2 public bodies on the notice

The Archer Academy

Contracting authorityPublic bodyBody governed by public lawEducation 13594 Lower School Campus, Stanley Road Campus Eagans Close London N2 8GA, London , London, N2 8GAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Citation Consulting LimitedMediation bodyReview contact point Tunbridge WellsContact email, phone
  • Citation Consulting LtdReview contact point Tunbridge WellsContact email
  • Public Procurement Review ServiceReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.