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Published 27 Oct 2022, 07:49 BST

Official UK procurement notice

Arboriculture Services · UK public procurement notice

Official notice

Authority: Hampshire County Council (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitableMax 1 lot per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ11)South West (UKK1)
Framework ceiling (notional)£2,500,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 28 Apr 2023awarded 14 Sept 2023
Lots 3max 1 won per supplier

What is being bought3 lots · detail below

Published requirement description

Property Services undertake, as part of the management of trees risk, regular inspections of all trees on the Hampshire County Council (HCC) estate land, the corporate estate, and schools. Inspections are also carried out on behalf of the Police and Crime Commissioner for Hampshire and Isle of Wight (OPCC) and Hampshire & Isle of Wight Fire & Rescue Services (HIWFRS).

As part of the inspection programme, it is often necessary to undertake remedial works to trees to ensure they remain safe e.g. removing dead branches or limbs or felling dead or dying trees. Occasionally work may have to be done to resolve a nuisance case, for example tree branches coming into contact with a neighbour's property, or where there is a substantial safety risk as was recently the case with a group of trees adjacent to a main rail line.

HCC do not however, have a policy of active intervention for tree management, and except in a very few cases, the majority of work is of a reactive nature.

CPV: Tree-clearing services · Tree-cutting services · Tree-maintenance services

How this framework works

From the published notice
Bids received
20 bids on the busiest of 3 lots · 3 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · win at most 1 of them

Every one of these 2 lots carries the same published figure, £833,333: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1South East HampshireAwardedceiling above

The services in scope of the framework include the following:

  • The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
  • The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary. Additional information: Award criteria based on (lowest) Price per Quality Points.
Delivery: South East, South West · For Hampshire County Council the main areas include South East Hampshire including (but not limited to) Fareham, Gosport, Stubbington, Whiteley, Lee on Solent, Havant, Waterlooville, Bedhampton, Portsmouth, Cosham, Denmead, Emsworth, Hayling Island; East Central, to include (but not limited to) Alton, Bordan, Petersfield, Liphook, Grayshott, Farnham and Hindhead.
Variant bids: not allowed
77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services
Lot #2West HampshireAwardedPublished value£833,888

The services in scope of the framework include the following:

  • The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
  • The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary. Additional information: Award criteria based on (lowest) Price per Quality Points.
Delivery: South East, South West · For Hampshire County Council, main areas include South Central area to include (but not limited to) Eastleigh, Southampton, Chandlers Ford, Hedge End; the New Forest area, to include (but not limited to)Totton, Beaulieu, Ringwood, Fordingbridge, New Milton, Lymington, Lyndhurst; and Test Valley area to include (but not limited to) Andover, Romsey, Kingsclere, Stockbridge, Whitchurch; and the Central area to include (but not limited to) Winchester, Kingsworthy, Alresford, Winnel, Harewood, Twyford, Micheldever and Sutton Scotney
Variant bids: not allowed
77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services
Lot #3North HampshireAwardedceiling above

The services in scope of the framework include the following:

  • The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
  • The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary. Additional information: Award criteria is based on (lowest) Price per Quality Points.
Delivery: South East, South West · For Hampshire County Council the main areas include North East Hampshire and Hart, including (but not limited to) Farnborough, Aldershot, Yateley, Fleet, Church Crookham, Camberley, Blackwater, Tweseldown, Odiham; and Basingstoke area including (but not limited to) Tadley, Kempshott, Hartely Wintney, Chineham, Hook, Brighton Hill, Overton and Whitchurch.
Variant bids: not allowed
77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: n/a
Conditions of participation1
  • Suitability

    Organisations are advised it is a condition of the contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with UK legislation.

What this means for your bid
  • “Arboriculture Services” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2022, 07:49 BST
Last source update
19 Sept 2023, 16:46 BST
Award evaluation window
29 Apr 2023 – …
Authority reference
CC19722
FTS notice number
2023/S 000-027686
Classification (CPV)
Tree-clearing servicesTree-cutting servicesTree-maintenance services
Delivery area
South East (UKJ11)South West (UKK1)
Official registry OCID
ocds-h6vhtk-037c89 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Organisations are advised it is a condition of the contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with UK legislation.

Publisher note: The framework will be available for use by the following participating public sector and local authority organisations: Hampshire County Council, the Police and Crime Commissioner for Hampshire and Isle of Wight/Hampshire and Isle of Wight Constabulary; - Hampshire and the Isle of Wight Fire and Rescue Authority/Hampshire and the Isle of Wight Fire and Rescue Services; - the Ambulance Service in Hampshire; - Local Authority Schools and Academies; - Unitary Authorities, City, District, Borough, Town and Parish Councils, and successor authorities across Hampshire; - Faith establishments including the Roman Catholic and Anglican Dioceses associated with the named Local Authorities including Guildford Anglican, Salisbury Anglican, Winchester Anglican and Portsmouth Anglican and Portsmouth Roman Catholic diocesan authorities; - National Park Authorities in Hampshire; NHS within Hampshire and Reading Borough Council

How it was run

Official notice
Appointment period ends
28 Apr 2023, 14:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
29 Apr 2023, 10:00 BST

Timeline

12 Dec 2022 → 19 Sept 2023 · 4 dates
  1. Next notice expected
    12 Dec 2022
  2. Admission / appointment period endsperiod end, not a bid countdown
    28 Apr 2023, 14:00 BST
  3. Bids opened
    29 Apr 2023, 10:00 BST
  4. Notice published
    19 Sept 2023, 16:46 BST

Notice history

4 events · 3 releases on Find a Tender · since 24 Mar 2023
  1. Status changed to active
    24 Mar 2023, 09:56 GMT
  2. Procurement method changed
    24 Mar 2023, 09:56 GMT
  3. Deadline published: 28 Apr 2023, 14:00 BST
    24 Mar 2023, 09:56 GMT
  4. Status changed to complete
    19 Sept 2023, 16:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 2013 from SMEs · busiest of 3 lots
Contracts signed 3latest 14 Sept 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £833,333, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • South East Hampshire

    Signed
    14 Sept 2023
    Value
    ceiling above
    Status
    active

  • West Hampshire

    Signed
    14 Sept 2023
    Value
    ceiling above
    Status
    active

  • North Hampshire

    Signed
    14 Sept 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · South East Hampshire20bids · 20 electronic13——
2 · West Hampshire20bids · 20 electronic13——
3 · North Hampshire20bids · 20 electronic13——

Contracting authority & participating public bodies

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238UJContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria