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Published 6 Oct 2025, 12:04 BST

Official UK procurement notice

Arboricultural Framework · UK public procurement notice

Official notice

Authority: Bedford Borough Council (Local council)

Open framework scheme3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East of England (UKH)
Framework ceiling (notional)£1,250,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 3 Nov 2025awarded 18 Dec 2025
Awarded to Glendale Countryside Limited +3 more4 awards
Framework period 4 yrsends 31 Jan 2030 · up to 31 Jan 2031 with extensions · starts 1 Feb 2026

What is being bought3 lots · detail below

Published requirement description

This contract opportunity relates to supplying Bedford Borough Council (the Client) with a comprehensive range of arboricultural services.

Typically, this will be for trees associated with the Council's Clean, Safe and Green Services which is responsible for managing trees in the Borough's highways, parks and amenity open spaces, equating to approximately 30,000 trees.

CPV: Tree pruning and hedge trimming · Tree seeding · Tree-clearing services · Tree-cutting services · Tree-maintenance services · Trees

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Bids received
2 bids on the busiest of 3 lots · 4 suppliers appointed
Framework period
4 yrs · up to 5 yrs from 1 Feb 2026
Scheme runs until
31 Jan 2031
Published description of the framework

The Framework consists of 3 LOTs; Emergency Out of Hours Service, General Tree Maintenance Service & Tree Planting & establishment.

The Authority can either direct award to the highest ranked bidder of each LOT or run a further competition.

LOT 1 - 3 Suppliers appointed

  1. Glendale Countryside Ltd
  2. Simply Tree Services
  3. Gristwood and Toms Ltd

LOT 2 - 2 Suppliers appointed

  1. Eden Tree Specialists Ltd
  2. Glendale Countryside Ltd

LOT 3 - 3 Supplier appointed

  1. Gristwood and Toms Ltd
  2. Simply Tree Services
  3. Glendale Countryside Ltd

Lots and requirements (3)Procurement structure

3 lots · all with a published value · evaluation weights differ by lot

Every one of these 3 lots carries the same published figure, £1,250,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Emergency (out of normal working hours) serviceAwardedRenewal 4 yrsSMEceiling above

Lot 1 - Emergency (out of normal working hours) service

Contract period: 1 Feb 2026 – 31 Jan 2030 (4 yrs) · up to 31 Jan 2031 with extensions
Delivery: East of EnglandEligibility: SME eligible
Extensions: + 1 year
03452000 Trees77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services77211600 Tree seeding77340000 Tree pruning and hedge trimming
Lot #2Tree Maintenance ServiceAwardedRenewal 4 yrsSMEceiling above

Lot 2: Tree Maintenance Service

Contract period: 1 Feb 2026 – 31 Jan 2030 (4 yrs) · up to 31 Jan 2031 with extensions
Delivery: East of EnglandEligibility: SME eligible
Extensions: + 1 year
03452000 Trees77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services77211600 Tree seeding77340000 Tree pruning and hedge trimming
Lot #3Tree Planting and establishment serviceAwardedRenewal 4 yrsSMEceiling above

Lot 3: Tree Planting and establishment service

Contract period: 1 Feb 2026 – 31 Jan 2030 (4 yrs) · up to 31 Jan 2031 with extensions
Delivery: East of EnglandEligibility: SME eligible
Extensions: + 1 year
03452000 Trees77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services77211600 Tree seeding77340000 Tree pruning and hedge trimming

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Emergency (out of normal working hours) service45%50%5%
2 · Tree Maintenance Service55%40%5%
3 · Tree Planting and establishment service55%40%5%
What this means for your bid
  • Price carries 40–50 points depending on the lot; most lots put it at 40 points.
  • “Arboricultural Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Oct 2025, 12:04 BST
Last source update
10 Feb 2026, 11:51 GMT
Award evaluation window
Submission end – 21 Nov 2025
Authority reference
BBC EN 03993
FTS notice number
2025/S 000-062461
Latest notice
Contract details notice (UK7)
Classification (CPV)
Tree pruning and hedge trimmingTree seedingTree-clearing servicesTree-cutting servicesTree-maintenance servicesTrees
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-05a8a5 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
3 Nov 2025, 12:00 GMT
Clarification deadline
27 Oct 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bedford/aspx/Home ↗

Timeline

6 Oct 2025 → 10 Feb 2026 · 8 dates
  1. Tender notice published385 days ago
    6 Oct 2025, 12:04 BST
  2. Clarification questions by364 days ago
    27 Oct 2025, 12:00 GMT
  3. Admission / appointment period ends357 days ago · period end, not a bid countdown
    3 Nov 2025, 12:00 GMT
  4. Award decision expected by339 days ago
    21 Nov 2025, 23:59 GMT
  5. Assessment summaries sent313 days ago
    18 Dec 2025
  6. Standstill ends293 days ago
    6 Jan 2026, 23:59 GMT
  7. Contract starts268 days ago
    1 Feb 2026
  8. Latest notice published258 days ago
    10 Feb 2026, 11:51 GMT

Notice history

5 events · 3 releases on Find a Tender · since 6 Oct 2025
  1. Tender notice published
    6 Oct 2025, 12:04 BST
    UK4
  2. Contract award notice published
    22 Dec 2025, 10:27 GMT
    UK6
  3. Status changed to complete
    22 Dec 2025, 10:27 GMT
  4. Contract details notice published
    10 Feb 2026, 11:51 GMT
    UK7
  5. Contract signature expected
    2 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 44 awards · see the list ↓
Bids received 22 from SMEs · busiest of 3 lots
Contracts signed 3latest 9 Feb 2026
Awarded toValueDateStatus
Lot 1 · Emergency (out of normal working hours) service1 award
Glendale Countryside LimitedArboricultural Framework - Lot 1 - Emergency Out of Hours Service12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031Extensions: One period of up to 12 months£50,63418 Dec 2025Awarded
Lot 2 · Tree Maintenance Service1 award
Eden Tree Specialists LtdSMEArboricultural Framework - LOT 2 - General Tree Maintenance Service12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031Extensions: One period of up to 12 months£950,18018 Dec 2025Awarded
Lot 3 · Tree Planting and establishment service2 awards
Gristwood and Toms LimitedSMEArboricultural Framework - LOT 3 - Tree Planting & Establishment12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031Extensions: One period of up to 12 months£542,68418 Dec 2025Awarded
Simply Tree Services LimitedSMEArboricultural Framework - LOT 3 - Tree Planting & Establishment12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031Extensions: One period of up to 12 months£829,68918 Dec 2025standstill to 6 Jan 2026Standstill

Contracts

  • Lot 2. Tree Maintenance Service · Eden Tree Specialists LtdSME

    Signed
    9 Feb 2026
    Value
    £950,180
    Period
    12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031 with extensions
    Status
    active
    Extensions
    One extension of 12 months
    5 agreed KPIs: Work Order Scheduling · Work Response Times · Invoice Management …
    • Work Order Scheduling, After works orders are issued, provide the client with a weekly programme for forthcoming works at the end of each preceding week
    • Work Response Times, Details of uncompleted or incomplete individual works and schedules of works beyond the specified time limit for each item schedule of works. To be provided on a weekly basis.
    • Invoice Management, Ensure prompt invoicing for all completed work schedules 30 days from completion
    • Work Quality, Provide the client with self audited information at least twice a month to ensure completed works meet the requirements of the work specification and quality to BS3998:2010 (and subsequent ammendments). Random inspections may be carried out.
    • Health & Safety, Provide the client with self audited information at lease twice a month to ensure that all site health and safety requirements are met such as use of PPE, signage and traffic management. Random inspections may be carried out.

  • Lot 3. Tree Planting and establishment service · Gristwood and Toms LimitedSME

    Signed
    9 Feb 2026
    Value
    £542,684
    Period
    12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031 with extensions
    Status
    active
    Extensions
    One period of 12 months
    5 agreed KPIs: Work Order Scheduling · Work Response Times · Invoice Management …
    • Work Order Scheduling, Provide the Client with a weekly programme for forthcoming works at the end of each preceding week
    • Work Response Times, Provide the Client email confirmation of all completed works to include work schedule reference including the date of completion on a weekly basis.
    • Invoice Management, Ensure prompt invoicing for all completed call-outs 30 days from completion
    • Work Quality, Provide self audited information at least twice a month to ensure completed works meet the requirements of the Client's work specification and quality to BS8545:2014 (and subsequent ammendments). Random inspections may be carried out.
    • Health & Safety, Provide self audited information at least twice a month to ensure that all site health and safety requirements are met such as use of PPE, signage, traffic management and completion of site specific risk assessments. Random inspections may be carried out.

  • Lot 1. Emergency (out of normal working hours) service · Glendale Countryside Limited

    Signed
    14 Jan 2026
    Value
    £50,634
    Period
    12 Mar 2026 – 11 Mar 2030 · up to 11 Mar 2031 with extensions
    Status
    active
    Extensions
    12 months
    3 agreed KPIs: Work Response Times · Invoice Management · Health and Safety
    • Work Response Times, Emergency call-outs to be attended to within 90 minutes of receiving the call-out. Emergency call-outs answered within 5 minutes of first point of contact Details of all attended emergency call-outs, including time on site, number of operatives, complete or incomplete items, before & after photos
    • Invoice Management, Ensure prompt invoicing for all completed call-outs 30 days from completion
    • Health and Safety, Provide self audited information to ensure that all site health and safety requirements are met such as the use of PPE, relevant signage and completion of site specific risk assessment on application to invoice

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Emergency (out of normal working hours) service1final-stage tenders10—
2 · Tree Maintenance Service1final-stage tenders10—
3 · Tree Planting and establishment service2final-stage tenders20—

Contracting authority & participating public bodies

Bedford Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLCV-4616-VTHL Borough Hall, Cauldwell Street, Bedford, East of England, MK42 9APContact name, email

Framework contractors & participating bidders

4 commercial parties on the notice
  • EDEN TREE SPECIALISTS LTDFramework contractorGB-COH: 10441870GB-PPON: PXJL-6662-BRPV 9 Goldington Road, Bedford, East of England, MK40 3JYContact email
  • GLENDALE COUNTRYSIDE LIMITEDFramework contractorGB-COH: 02121098GB-PPON: PHDB-1755-BJLL The Stables Duxbury Park, Chorley, North West, PR7 4ATContact email
  • GRISTWOOD AND TOMS LIMITEDFramework contractorGB-COH: 02665293GB-PPON: PTXX-3967-NVGQ Nursery Court, Windlesham, South East, GU20 6LQContact email
  • Simply Tree Services LtdFramework contractorGB-COH: 04148488 19 Diamond Court Opal Drive, Milton Keynes, South East, MK15 0DUContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDFSigned contract with phone numbers and emails redacted.
  • Signed contract contractSigned contractPDFSigned contract with redacted phone numbers and emails.
  • Signed contract contractSigned contractPDFSigned contract with redacted phone numbers and emails.

Notices published for this procedure

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