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Published 1 May 2026, 14:23 BST

Official UK procurement notice

Applicant Tracking · UK public procurement notice

Official notice

Authority: The Police and Crime Commissioner for Northumbria (Police & fire)

GoodsCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: North East (UKC)
Published estimate£948,000≈ £211k / year · £1,059,600 inc. VAT
Submissions closed 28 May 2026
Contract term 4 yrs 6 moends 21 Apr 2031 · up to 21 Apr 2033 with extensions · starts 20 Oct 2026

What is being bought

Published requirement description

The force is looking to procure a new applicant tracking system (ATS) with a view to building upon our current recruitment processes using the latest developments in ATS to provide the best possible journey to our candidates.

  • How the procedure runs: Three stage process will be carried out; Stage 1 - Selection Criteria Stage 2 - Full Tender Response Stage 3 - Demos and Negotiations Please see the full tender for details.
  • No preliminary market engagement: This is a re-tender, the market engagement was published under the previous tender Notice Identifier: 2025/S 000-025246

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrs 6 moSMEPublished value£948,000
Contract period: 20 Oct 2026 – 21 Apr 2031 (4 yrs 6 mo) · up to 21 Apr 2033 with extensionsValue: £948,000 exc. VAT · £1,059,600 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x Optional 12 month Extensions
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 May 2026, 14:23 BST
Last source update
1 May 2026, 14:23 BST
Award evaluation window
Submission end – 20 Oct 2026
FTS notice number
2026/S 000-040580
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-069070 Find a Tender
How it runs

Three stage process will be carried out;

Stage 1 - Selection Criteria

Stage 2 - Full Tender Response

Stage 3 - Demos and Negotiations

Please see the full tender for details.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
28 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/home ↗

Timeline

1 May 2026 → 20 Oct 2026 · 4 dates
  1. Tender notice published174 days ago
    1 May 2026, 14:23 BST
  2. Submission deadline147 days ago
    28 May 2026, 12:00 BST
  3. Contract starts3 days ago
    20 Oct 2026, 00:00 BST
  4. Award decision expected by2 days ago
    20 Oct 2026, 23:59 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    1 May 2026, 14:23 BST
    UK4

Contracting authority & participating public bodies

The Police and Crime Commissioner for Northumbria

Contracting authorityPublic authority - sub-central government GB-PPON: PCZY-7834-QRMM 2nd Floor, Victory House, Balliol Business Park, Longbenton, Newcastle, North East, NE12 8EWContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender