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Find a TenderAwardedContract details notice
Published 7 Nov 2025, 10:48 GMT

Official UK procurement notice

Appliance Bay Doors and Automated Gates and Barriers - Servicing, Repair and Maintenance

Official notice

Authority: East Sussex Fire Authority (Police & fire)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ)
Published estimate£500,000≈ £250k / year · £600,000 inc. VAT40% below final estimate
Submissions closed 17 Dec 2025awarded 3 Feb 2026
Awarded to Mr Vince Burke T/A Code Blue
Contract term 2 yrsends 30 Apr 2028 · up to 30 Apr 2030 with extensions · starts 1 May 2026

What is being bought

Published requirement description

East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of the servicing, maintenance and repair and occasional full renewal of the appliance bay doors on our fire stations located across East Sussex along with a few similar type doors on workshops and similar structures. It will also include a number of automated doors and barriers. This contract will be let to support our Estates Department.

This call off contract will cover a requirement for routine maintenance and statutory servicing along with ad-hoc repairs to our appliance bay doors, other building automated doors and site access gates and barriers. As a consequence of the requirements of the Procurement Act 23 (PA23) the scope of this contract has been reduced from previously, to aid bids from SME’s. The total replacement of a single door following accident damage may occasionally be requested but cyclical capital door replacements will now form part of a new term contract that will be tendered for at a future date.

CPV: Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£500,000
Contract period: 1 May 2026 – 30 Apr 2028 (2 yrs) · up to 30 Apr 2030 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: South East
Extensions: 2 x 12 months
50000000 Repair and maintenance services50700000 Repair and maintenance services of building installations50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 37.5%Price: 50%Social value: 12.5%
Published award criteria (3)
  • Quality
  • Social Value
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
7 Nov 2025, 10:48 GMT
Last source update
21 May 2026, 13:29 BST
Award evaluation window
Submission end – 24 Jan 2026
Authority reference
ESFA2540
FTS notice number
2025/S 000-071919
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance servicesRepair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installations
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-05dc7d Find a Tender
Contract terms summary

30 days by BACS

Review and risk notes
Risks

Failure to attend as per required times - 24/7/365

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Dec 2025, 12:00 GMT
Clarification deadline
8 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/home ↗

Timeline

7 Nov 2025 → 21 May 2026 · 8 dates
  1. Tender notice published350 days ago
    7 Nov 2025, 10:48 GMT
  2. Clarification questions by319 days ago
    8 Dec 2025, 12:00 GMT
  3. Submission deadline310 days ago
    17 Dec 2025, 12:00 GMT
  4. Award decision expected by272 days ago
    24 Jan 2026, 23:59 GMT
  5. Assessment summaries sent263 days ago
    3 Feb 2026
  6. Standstill ends253 days ago
    12 Feb 2026, 23:59 GMT
  7. Contract starts176 days ago
    1 May 2026, 00:00 BST
  8. Latest notice published155 days ago
    21 May 2026, 13:29 BST

Notice history

5 events · 3 releases on Find a Tender · since 7 Nov 2025
  1. Tender notice published
    7 Nov 2025, 10:48 GMT
    UK4
  2. Contract award notice published
    3 Feb 2026, 14:05 GMT
    UK6
  3. Status changed to complete
    3 Feb 2026, 14:05 GMT
  4. Contract signature expected
    19 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    21 May 2026, 13:29 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £299,9981 award inc. VAT; no net value published
Bids received 43 from SMEs
Named bidders 4published on the award notice
Contracts signed 1latest 17 Apr 2026
Awarded toValueDateStatus
Mr Vince Burke T/A Code BlueSMEAppliance Bay Doors, Automated Gates, Barriers and Doors, Servicing, Maintenance and Repair Services1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x up to months each.£299,998 inc. VAT3 Feb 2026Awarded

Contracts

  • Appliance Bay Doors, Automated Gates, Barriers and Doors, Servicing, Maintenance and Repair Services · Mr Vince Burke T/A Code BlueSME

    Signed
    17 Apr 2026
    Value
    £200,000 inc. VAT
    Period
    1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
    Status
    active
    Extensions
    2 x up to 12 months each.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders30—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

East Sussex Fire Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PVBN-6459-JTPV HQ Church Lane, Lewes, South East, BN7 2DZContact name, email, phone

Bidders & participating suppliers

4 commercial parties on the notice · 1 awarded
  • ABCA Systems LimitedBidder / tendererGB-PPON: PVZY-9487-PTNM 14 Silver Fox Way, Newcastle Upon Tyne, North East, NE27 0QJ
  • All Round Security LtdBidder / tendererGB-COH: 05095953 100 Penny Lane, Haydock, North West, WA11 9DB
  • Arkas LtdBidder / tendererGB-COH: 02253624 Headcorn Road, Sutton Valence, South East, ME173EH
  • Mr Vince Burke T/A Code BlueAwarded supplierGB-PPON: PHPM-8651-ZGBQ Stafford Close, Ashford, South East, TN23 4TTContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender