Official UK procurement notice
AP25177 - Mechanical Engineering Framework
Authority: Arc Property Services Partnership Limited (Public body)
What is being bought
Published requirement descriptionArc Property Services Partnership Limited (the “Client”) intends to procure a single-supplier framework agreement for the provision of a comprehensive range of mechanical engineering works acrossthe operational estate that it manages on behalf of Nottinghamshire County Council (NCC).
The Framework will provide access to a suitably qualified and experienced Contractor capable of delivering planned works on an as-required basis. The services will support the Client’s construction, maintenance, and asset management activities across multiple sites. The scope of services to be delivered under the Framework includes, but is not limited to:
- Plumbing and water systems: installation, maintenance and repair of hot and cold-water services, drainage systems, sanitaryware, thermostatic mixing valves (TMVs), unvented systems, and water hygiene activities.
- Heating and mechanical plant: servicing, maintenance and installation of heating systems (including gas, oil, electric and renewable technologies), distribution systems, pressurisation units, and associated plant.
- Fuel, gas and energy infrastructure: installation and maintenance of fuel storage systems, gas installations, associated safety systems, detection equipment, and energy infrastructure.
- Controls and building management systems (BMS/BEMS): provision, maintenance and modification of controls, sensors, panels, valves and automation systems used to monitor and manage mechanical services.
- Installation, alteration and minor works: new installations, replacement works, adaptations to existing pipework systems, removal of redundant systems (including dead legs), strip-out works, and associated making-good of building fabric.
- Testing, commissioning and compliance: full testing, commissioning and certification of systems, including statutory compliance, earthing and bonding where applicable, and handover documentation.
A full list of apporpriate CPV codes can be found withint he specification document.
The Framework will operate under the NEC4 Framework Contract and will enable the Client to commission individual call-off contracts for specific projects or service requirements. Call-off contracts will be arranged via quotation utilising the prices set within the Framework Commercial model.
The Framework will cover a geographically dispersed estate, with works located across Nottinghamshire (main area), Derbyshire, South Yorkshire, and Leicestershire.
The anticipated initial term of the Framework is two (2) years, with options to extend for a further two (2) years plus one (1) year (2+2+1), giving a maximum potential duration of five (5) years. The 5 years framework is to be utilised to coincide with the current end of Arc Partnership's arrangement with Nottinghamshire County Council.
The total value of the Framework over its full term is £13,200,000 (inclusive of VAT), however there is no guarantee as to the value or volume of work provided.
The procurement will be conducted in accordance with the Procurement Act 2023 using a competitive flexible procedure, comprising a two-stage process:
- Stage 1 - Selection Criteria - The Bidder must meet or exceed the selection criteria based on the required qualifications and experience to confirm that they have the correct capacity, competency and capability to meet the framework requirements. Bidders who receive PASS marks from the selection criteria will then have their selection criteria questions evaluated and the 4 highest scoring bidders will move to stage 2.
- Stage 2 - Award Criteria - The remaining Bidders will be asked a series of quality questions and shall provide prices within a commercial model. These will be assessed against a set criteria based on a 70% quality / 30% price evaluation weighting. The highest scoring Bidder will be deemed to have provided the Most Advantageous Tender (MAT) and will be awarded the Framework.
The successful supplier will be expected to work collaboratively with the Client, contribute to social value outcomes, support carbon reduction objectives and demonstrate high standards of health and safety, compliance, and service delivery across all commissioned works.
Tenders must only be submitted via the Delta eSourcing tender box for this procurement. Bidders MUST NOT send tender documents via email, the Delta Message Centre, by post or by hand as the submission WILL be rejected.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-Nottin… ↗
To respond to this opportunity, please click here:
- How the procedure runs: The procurement process will follow a “competitive flexible procedure” as detailed in Section 20 of the PA23. This procurement process will be undertaken in 2 stages: • Stage 1 – Selection Criteria – This is a set of questions and criteria that must be passed in order to move on to Stage 2 of the procurement. The criteria and questions are based on the Bidders history and their current processes to guage their competency, capability and capacity to meet the framework requirements. • Stage 2 – Award Criteria – This is a set of questions that the Bidder needs to answer based on what the Bidder will do or how they will approach works, if they get onto the framework to further guage their competency and capability, as well as their financial pricing.
CPV: Architectural, construction, engineering and inspection services · Construction-related services · Consulting services for water-supply and waste consultancy · Installation services of electrical and mechanical equipment · Mechanical installations · Technical testing, analysis and consultancy services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers
- Framework period
- 2 yrs · up to 5 yrs from 1 Nov 2026
- Supplier levy on call-offs (max %)
- Fees will not be charged to the supplier in relation to framework participation.
Published description of the framework
As this is a single-supplier framework, pricing will be established at Stage 2 of the procurement process through the Framework Commercial Model. This will define the applicable pricing mechanisms, which may include schedules of rates, agreed overhead and profit percentages and compensation event discounts in line with NEC contract principals. This will form the basis for pricing all call-off contracts.
The Supplier is required to operate an open-book approach to all works under this Framework, providing full transparency of costings and supporting records to demonstrate compliance with the agreed pricing mechanisms. The Client shall have the right to review and audit such information to ensure value for money and alignment with efficiency objectives. Full details of these requirements are set out in the Framework Conditions.
Individual call-off contracts will be awarded via Requests for Quotation (RFQs). For each RFQ, the Supplier will submit a priced proposal in accordance with the Framework Commercial Model. As a single-supplier framework, awards will be made on the basis of the submitted quotation meeting the requirements of the RFQ and demonstrating value for money, assessed against criteria which may include price and, where appropriate, quality and delivery considerations.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£11,000,000
- Economic & financial standing
The following selection criteria are expected to form part of the tender:
- A minimum annual turnover of £500,000
- The following minimum insurance levels:
- Employer’s Liability Insurance: £10,000,000
- Public Liability Insurance: £10,000,000
- Professional Indemnity Insurance: £2,000,000
- Enhanced DBS checks for all site-based staff
- Commitment to pay the Real Living Wage, as defined by the Living Wage Foundation
- Commitment to achieve Signatory status under the Carbon Reduction Code for the Built Environment (www.crcbe.org ↗) within the first 12 months of the Framework
- Technical & professional ability
- Engineers holding Gas Safe registration
- REFCOM registration (or equivalent)
- Engineers holding recognised F-Gas certification (or equivalent)
- Engineers registered with OFTEC (or equivalent)
- Employment of, or access to, a Competent Person Scheme (CPS)-registered individual authorised to self-certify unvented hot water installations in accordance with Building Regulations
- Confirmation that the Bidder’s site supervisors hold SSSTS (or equivalent)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality based on written responses: 80%
- Pricing from the commercial model: 20%
Published award criteria (2)
- Pricing from the commercial model: See tender documents
- Quality based on written responses: See tender documents
- Economic & financial standing
The following selection criteria are expected to form part of the tender:
- A minimum annual turnover of £500,000
- The following minimum insurance levels:
- Employer’s Liability Insurance: £10,000,000
- Public Liability Insurance: £10,000,000
- Professional Indemnity Insurance: £2,000,000
- Enhanced DBS checks for all site-based staff
- Commitment to pay the Real Living Wage, as defined by the Living Wage Foundation
- Commitment to achieve Signatory status under the Carbon Reduction Code for the Built Environment (www.crcbe.org ↗) within the first 12 months of the Framework
- Technical & professional ability
- Engineers holding Gas Safe registration
- REFCOM registration (or equivalent)
- Engineers holding recognised F-Gas certification (or equivalent)
- Engineers registered with OFTEC (or equivalent)
- Employment of, or access to, a Competent Person Scheme (CPS)-registered individual authorised to self-certify unvented hot water installations in accordance with Building Regulations
- Confirmation that the Bidder’s site supervisors hold SSSTS (or equivalent)
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “AP25177 - Mechanical Engineering Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Jun 2026, 11:10 BST
- Last source update
- 12 Jun 2026, 11:10 BST
- Award evaluation window
- Submission end – 16 Oct 2026
- Authority reference
AP25177- FTS notice number
2026/S 000-055579- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06b3ccFind a Tender
- How it runs
The procurement process will follow a “competitive flexible procedure” as detailed in Section 20 of the PA23. This procurement process will be undertaken in 2 stages:
- Stage 1 – Selection Criteria – This is a set of questions and criteria that must be passed in order to move on to Stage 2 of the procurement. The criteria and questions are based on the Bidders history and their current processes to guage their competency, capability and capacity to meet the framework requirements.
- Stage 2 – Award Criteria – This is a set of questions that the Bidder needs to answer based on what the Bidder will do or how they will approach works, if they get onto the framework to further guage their competency and capability, as well as their financial pricing.
- Risks
As the Client's main customer is Nottinghamshire County Council, there is a risk of increase or decrease in the number of sites managed and the types of proerties serviced, due to the proposal of local goverment reorganisation.
How it was run
Official notice- Requests to participate (first stage)
- 7 Jul 2026, 16:00 BST
- Appointment period ends
- 7 Jul 2026, 16:00 BST
- Clarification deadline
- 30 Jun 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · Fees will not be charged to the supplier in relation to framework participation.
Timeline
12 Jun 2026 → 1 Nov 2026 · 5 dates- Tender notice published131 days ago12 Jun 2026, 11:10 BST
- Clarification questions by113 days ago30 Jun 2026, 16:00 BST
- Admission / appointment period ends106 days ago · period end, not a bid countdown7 Jul 2026, 16:00 BST
- Award decision expected by4 days ago16 Oct 2026, 23:59 BST
- Today21 Oct 2026
- Contract startsin 11 days1 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 Jun 2026, 11:10 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender