Official UK procurement notice
AP25022 - Legionella Monitoring Contract
Authority: Scape Group Limited (trading as SCAPE) (Public body)·On behalf of: Arc Property Services Partnership Limited
What is being bought
Published requirement descriptionScape Group Ltd, acting on behalf of Arc Property Services Limited (the “Client”), is procuring a single supplier to provide comprehensive legionella monitoring, water sampling and fixtures cleaning (including water tanks) across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire.
The contract will include the provision of:
•monthly temperature monitoring of identified fixtures, sentinel outlets, Water Heaters and Calorifiers.
•quarterly cleaning and descaling of identified showers, hoses and spray outlets.
•annual inspection and/or cleaning of identified cold water storage tanks and down services.
•water sampling and testing on an as and when required basis
•annual temperature monitoring of other identified fixtures, Water Heaters and Calorifiers.
•fully cleaning (including stripping down where necessary) of fixtures including thermostatic mixing value (TMVs).
The successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract.
The contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval.
Only one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations may apply to existing members of staff currently engaged in the service provision but we are waiting to confirm this from the incumbent supplier.
Arc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation.
The Contract will be awarded on the basis of Most Advantageous Tender (MAT). Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked. Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract. Full details can be found within the tender documents available for free via the Delta eSourcing website.
To view this notice, please click here:
CPV: Technical testing, analysis and consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£900,000
- Economic & financial standing
The Bidder must:
- have a minimum turnover requirements, set at £250,000 per annum.
- ensure that their Employers and Public Liability Insurance policies contains an "Indemnity To Principle" clause.
- Technical & professional ability
The Bidder must:
- be a member of the Legionella Control Association (LCA) or similar
- conform to the requirements of the Real Living Wage as issued by the Living Wage Foundation (or be commited to pay the necessary rates by the start of the contract)
- be willing to obtain the Signatory level of the Carbon Reduction Code for the Built Environment (www.crcbe.org ↗) within the first 12 months of the contract.
- hold, or will hold prior to the commencement of the contact, an ISO 9001 UKAS accreditation, or similar certification
- hold, or will hold prior to the commencement of the contact, an ISO 45001 UKAS accreditation, or similar certification
- hold, or will hold prior to the commencement of the Contract, a health and safety accreditation such as CHAS, SSIP or equivalent
- staff attending site must have received an Enhanced DBS check
- have access to a UKAS accredited laboratory that takes part in the Public Health Laboratory Service Water Microbiology External Quality Assessment Scheme for the isolation of legionella from water.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality as described within the Invitation To Tender (K02): 70%
- Pricing from the commercial model: 30%
Published award criteria (2)
- Pricing from the commercial model: See tender documents
- Quality as described within the Invitation To Tender (K02): See tender documents
- Economic & financial standing
The Bidder must:
- have a minimum turnover requirements, set at £250,000 per annum.
- ensure that their Employers and Public Liability Insurance policies contains an "Indemnity To Principle" clause.
- Technical & professional ability
The Bidder must:
- be a member of the Legionella Control Association (LCA) or similar
- conform to the requirements of the Real Living Wage as issued by the Living Wage Foundation (or be commited to pay the necessary rates by the start of the contract)
- be willing to obtain the Signatory level of the Carbon Reduction Code for the Built Environment (www.crcbe.org ↗) within the first 12 months of the contract.
- hold, or will hold prior to the commencement of the contact, an ISO 9001 UKAS accreditation, or similar certification
- hold, or will hold prior to the commencement of the contact, an ISO 45001 UKAS accreditation, or similar certification
- hold, or will hold prior to the commencement of the Contract, a health and safety accreditation such as CHAS, SSIP or equivalent
- staff attending site must have received an Enhanced DBS check
- have access to a UKAS accredited laboratory that takes part in the Public Health Laboratory Service Water Microbiology External Quality Assessment Scheme for the isolation of legionella from water.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Oct 2025, 14:05 BST
- Last source update
- 20 Feb 2026, 10:05 GMT
- Award evaluation window
- Submission end – 12 Jan 2026
- Authority reference
AP25022- FTS notice number
2025/S 000-067691- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cd56Find a Tender
- Risks
As the Client's main customer is Nottinghamshire County Council, there is a risk of increase or decrease in the number of sites managed, due to the proposal of local goverment reorganisation.
How it was run
Official notice- Submission deadline
- 18 Nov 2025, 14:00 GMT
- Clarification deadline
- 11 Nov 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 Oct 2025 → 1 Apr 2026 · 10 dates- Planning notice published372 days ago15 Oct 2025, 14:05 BST
- Next notice expected367 days ago20 Oct 2025, 23:59 BST
- Tender notice published364 days ago23 Oct 2025, 10:05 BST
- Clarification questions by345 days ago11 Nov 2025, 16:00 GMT
- Submission deadline338 days ago18 Nov 2025, 14:00 GMT
- Award decision expected by283 days ago12 Jan 2026, 23:59 GMT
- Assessment summaries sent261 days ago4 Feb 2026
- Standstill ends251 days ago13 Feb 2026, 23:59 GMT
- Latest notice published244 days ago20 Feb 2026, 10:05 GMT
- Contract starts205 days ago1 Apr 2026, 00:00 BST
Notice history
8 events · 4 releases on Find a Tender · since 15 Oct 2025- Planned procurement notice published15 Oct 2025, 14:05 BSTUK3
- Tender notice published23 Oct 2025, 10:05 BSTUK4
- Status changed to active23 Oct 2025, 10:05 BST
- Deadline moved to 18 Nov 2025, 14:00 GMT23 Oct 2025, 10:05 BST-6 days · was 24 Nov 2025, 14:00 GMT
- Contract award notice published4 Feb 2026, 16:05 GMTUK6
- Status changed to complete4 Feb 2026, 16:05 GMT
- Contract details notice published20 Feb 2026, 10:05 GMTUK7
- Contract signature expected2 Mar 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-10: 1 release · 15 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Second Element LimitedSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2032Extensions: Any extension will be considered upon the following criteria being met: (i)Demonstration by the Contractor of the successful operation of the Contract since the starting date. (ii)The Client wishes to extend the Contract. (iii)The Supplier wishes to extend the Contract. | £1,472,708 | 2 Feb 2026 | Awarded |
Contracts
Contract 1 · Second Element LimitedSME
- Signed
- 19 Feb 2026
- Value
- £1,472,708
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- Any extension will be considered upon the following criteria being met: (i)Demonstration by the Contractor of the successful operation of the Contract since the starting date. (ii)The Client wishes to extend the Contract. (iii)The Supplier wishes to extend the Contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders · 11 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Arc Property Services Partnership LimitedProcuring entityClient
Bidders & participating suppliers
1 commercial party on the notice- Second Element LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications A summary overview of the proposed contract and tender to give potential bidders an overview of the process without needing to fully commit to registering their interest in the Delta eSourcing procurement platform.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender