TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 15 Jul 2026, 13:19 BST

Official UK procurement notice

Anti virus software · UK public procurement notice

Official notice

Authority: Newcastle City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: North East (UKC22)
Published estimate£100,000≈ £33k / year · £120,000 inc. VAT5% above published estimate
Submissions closed 29 Jul 2026awarded 27 Aug 2026
Awarded to Phoenix Software Ltd
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Further comp from RM6098 Lot 3 for anti virus software awarded to the most advantageous bidder. To commence September 2026 for up to 5 years.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£100,000
Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: North East
Extensions: 3 years plus 2 x 12 months
72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Suppliers awarded onto Lot 3 of RM6098 GCA Framework

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 80% price 20% quality

Conditions of participation1
  • Condition of participation

    Suppliers awarded onto Lot 3 of RM6098 GCA Framework

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Jul 2026, 13:19 BST
Last source update
9 Sept 2026, 11:09 BST
Authority reference
009439
FTS notice number
2026/S 000-066766
Latest notice
Contract details notice (UK7)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-06cbf0 Find a Tender

How it was run

Official notice
Submission deadline
29 Jul 2026, 12:00 BST
Clarification deadline
29 Jul 2026, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.open-uk.org ↗

Timeline

15 Jul 2026 → 9 Sept 2026 · 5 dates
  1. Tender notice published97 days ago
    15 Jul 2026, 13:19 BST
  2. Clarification questions by83 days ago
    29 Jul 2026, 12:00 BST
  3. Submission deadline83 days ago
    29 Jul 2026, 12:00 BST
  4. Contract starts49 days ago
    1 Sept 2026, 00:00 BST
  5. Latest notice published41 days ago
    9 Sept 2026, 11:09 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Jul 2026
  1. Tender notice published
    15 Jul 2026, 13:19 BST
    UK4
  2. Contract award notice published
    27 Aug 2026, 14:53 BST
    UK6
  3. Status changed to complete
    27 Aug 2026, 14:53 BST
  4. Contract details notice published
    9 Sept 2026, 11:09 BST
    UK7
  5. Contract signature expected
    9 Sept 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £105,0001 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 9 Sept 2026
Awarded toValueDateStatus
Phoenix Software Ltd9 Sept 2026 – 8 Sept 2029 · up to 8 Sept 2031Extensions: 2 X 12 MONTHS OPTION TO EXTEND SUBJECT TO PERFORMANCE/COST£105,00027 Aug 2026Awarded

Contracts

  • Contract 1 · Phoenix Software Ltd

    Signed
    9 Sept 2026
    Value
    £105,000
    Period
    9 Sept 2026 – 8 Sept 2029 · up to 8 Sept 2031 with extensions
    Status
    active
    Extensions
    2 x 12 months

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PHOENIX SOFTWARE LIMITEDAwarded supplierGB-COH: 02548628GB-PPON: PLJR-2682-VHWP Blenheim House York Road, York, Yorkshire & Humber, YO42 1NSContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specifications009439 Anti Virus Software Project # OPEN13072026135528

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender