Official UK procurement notice
An integrated Planning Management System centred on the LLPG, LSG with Planning, Building Control, Contaminated Land and Local Land Charges functions.
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionCaerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement for a:
Local Land and Property Gazetteer (LLPG). It is essential that any solution provided can directly (i.e. virtually ‘real-time’) dynamically interface with the master LLPG database and carry out daily synchronisation to the NLPG hub by FTP. It must seamlessly integrate addresses with other office systems such as Development Management (DM), Building Control (BC), Tree Preservation Orders (TPO) and Contaminated Land (CL).
The Council must maintain a compliant Local Street Gazetteer (LSG) that is compliant with data standard BS 7666:2006, and Data Transfer Format (DTF) 8.1
It must integrate all or bespoke elements into others systems; this functionality can be automated and scheduled.
The Development Management (DM) solution must cover every stage of the Planning application process, from submission of the application to determining the application, whilst maintaining links to a Document Management System (DMS), Local Land and Property Gazetteer (LLPG), Geographical Information System (GIS) and Local Land Charges solution. It must be able to deliver information online through a Public Access system. The DM System must be supported by an Appeals solution and an Enforcement Solution.
There must be a solution for Tree Preservation Orders (TPO) which must handle TPO cases relating to single trees, multiple trees, groups of trees, woodland areas and park areas. The solution must maintain links to a Document Management System (DMS), Local Land and Property Gazetteer (LLPG), Geographical Information System (GIS) and Local Land Charges solution.
The solution must cover every stage of the Building Control application process from submission of the application to completion of work and must maintain links to a Document Management System (DMS), Local Land and Property Gazetteer (LLPG and Geographical Information System (GIS). The Building Control system must also include a solution for dealing with Dangerous Structures and Contraventions.
A Performance and Workload Management Solution is required which must integrate with the back-office solutions in use for Development Management and Building Control.
The Land Charges Solution which must provide for the registration and maintenance of all 12 parts of the Local Land Charges Register, including charge type, UPRN, address, statute and dates. It must allow for APIs for HMLR data exchange & NLIS Level 3. The solution must support the creation & processing of CON29 and CON29O search requests using automated answering and customisable templates.
Please confirm how the proposed LLPG solution will provide Caerphilly County Borough Council with a reliable, compliant, and future‑proof foundation directly supporting both operational delivery and strategic objectives?
CPV: Data collection and collation services · Database services · Digital mapping services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Market period
- 3 yrs · up to 5 yrs from 1 Oct 2026
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “An integrated Planning Management System centred on the LLPG, LSG with…” is a dynamic market: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Caerphilly County Borough Council buys Database services (CPV 7232), and who usually turns up
Caerphilly County Borough Council’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Database services (CPV 7232) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
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How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
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How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 50 days of the bid deadline.
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How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 8%
2–30% / 8%
4–60% / 25%
7+100% / 58%
How did awards compare with estimates?
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Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7135Published estimate£250k
This lot is listed as CPV 7135. The table above uses the notice category.
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 63 past lots.
A forecast, not a list of bidders.
1 bid5%
2–316%
4–630%
7+49%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
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Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jun 2026, 13:27 BST
- Last source update
- 26 Jun 2026, 11:54 BST
- FTS notice number
2026/S 000-060265- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ba21Find a Tender
How it was run
Official notice- Admission period ends
- —
Timeline
22 Jun 2026 → 1 Oct 2026 · 5 dates- Planning notice published124 days ago22 Jun 2026, 13:27 BST
- Latest notice published120 days ago26 Jun 2026, 11:54 BST
- Market engagement114 days ago2 Jul 2026, 23:59 BST
Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement for a Local Land and Property Gazetteer (LLPG).
The Council operates a large and diverse property portfolio including:
Corporate buildings
Schools and education sites
Operational and service delivery locations
The existing contract is due to expire, and the Council is seeking to better understand current market capability, delivery models, and innovations prior to commencing a formal procurement exercise.
- Tender notice expected92 days ago24 Jul 2026, 23:59 BST
- Contract starts24 days ago1 Oct 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 22 Jun 2026- Preliminary market engagement notice published22 Jun 2026, 13:27 BSTUK2
- Preliminary market engagement notice published26 Jun 2026, 11:54 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender