Official UK procurement notice
All Wales eRostering Solution
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)
What is being bought
Published requirement descriptionNHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and was due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution will do the same. The new agreement will commence upon expiry of the current contract.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1One e-rostering platform will enable NHS Wales to harmonise its rostering principles…AwardedRenewal
One e-rostering platform will enable NHS Wales to harmonise its rostering principles for substantive staff and temporary workforce. It will facilitate better use of the temporary workforce across NHS Wales organisations with the aim to reduce premium agency costs and provide safe patient care more cost effectively.
The procurement of the rostering system will also provide improved reporting on acuity levels across NHS Wales and ensure Health Boards and Trusts meet their legislative duties in relation to the Nurse Staffing Levels (Wales) Act 2016.
The scope of this project will include every Health Board and Trust across NHS Wales. The system has the ability to roster all staffing groups including Nursing, Medical and Dental, Allied Health Professionals, Ancillary and Administrative staff.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Oct 2024, 15:29 GMT
- Last source update
- 31 Jul 2025, 09:00 BST
- Award evaluation window
- 28 Nov 2024 – …
- Authority reference
NSICTOE-MIN-NWSSP-DWS-57068- FTS notice number
2025/S 000-044551- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b24aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated within the tender documents.
Publisher note: (WA Ref:154071)
How it was run
Official notice- Submission deadline
- 28 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 28 Nov 2024, 12:00 GMT
Timeline
28 Nov 2024 → 31 Jul 2025 · 3 dates- Submission deadline28 Nov 2024, 12:00 GMT
- Bids opened28 Nov 2024, 12:00 GMT
- Notice published31 Jul 2025, 09:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Jul 2025, 09:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ALLOCATE SOFTWARE LTD | £16,658,983 † | — | Awarded |
Contracts
Contract 044551-2025-1 · ALLOCATE SOFTWARE LTD
- Signed
- 29 Jul 2025
- Value
- £16,658,983
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ALLOCATE SOFTWARE LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria