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Find a TenderAwardedContract details notice
Published 17 Jul 2025, 08:18 BST

Official UK procurement notice

Air Conditioning Maintenance Services

Official notice

Authority: The Police and Crime Commissioner for Norfolk (Police & fire)·Consortium: 2 public authorities

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 1 lot to bidMax 1 lot per supplier
Sectors: Repair & Maintenance (50) Delivery: East of England (UKH)
Published estimate£551,000total for 2 lots · £661,200 inc. VAT
Submissions closed 22 Aug 2025awarded 14 Nov 2025
Awarded to Constant Cooling Ltd2 awards
Contract term 2 yrsends 2 Nov 2027 · up to 2 Nov 2030 with extensions · starts 3 Nov 2025

What is being bought2 lots · detail below

Published requirement description

Air Conditioning Maintenance Services Norfolk and Suffolk Constabularies.

  • The authority expects to re-tender this requirement around 2 Oct 2027, 23:59 BST.
  • No preliminary market engagement: Planned Procurement notice issued

CPV: Miscellaneous repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£551,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot
Lot #1NorfolkAwardedRenewal 2 yrsSMEVCSEPublished value£275,500

Air conditioning maintenance services Lot 1 Norfolk

Contract period: 3 Nov 2025 – 2 Nov 2027 (2 yrs) · up to 2 Nov 2030 with extensionsValue: £275,500 exc. VAT · £330,600 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: Option to extend up to three years · 12 + 12 + 12 monthsAuthority reference: Lot 1
50800000 Miscellaneous repair and maintenance services
Lot #2SuffolkAwardedRenewal 2 yrsSMEVCSEPublished value£275,500

Air conditioning maintenance services Lot 2 Suffolk

Contract period: 3 Nov 2025 – 2 Nov 2027 (2 yrs) · up to 2 Nov 2030 with extensionsValue: £275,500 exc. VAT · £330,600 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: Option to extend up to three years · 12 + 12 + 12 monthsAuthority reference: Lot 2
50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Price: price
  • Quality
Lot distribution rule: Lot 1 - Norfolk Lot 2 - Suffolk
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 2 Oct 2027
First published
17 Jul 2025, 08:18 BST
Last source update
12 Jan 2026, 10:52 GMT
Award evaluation window
Submission end – 1 Oct 2025
Authority reference
7F-2025-P022
FTS notice number
2025/S 000-043077
Latest notice
Contract details notice (UK7)
Classification (CPV)
Miscellaneous repair and maintenance services
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-0560b9 Find a Tender
Contract terms summary

30 days

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
22 Aug 2025, 12:00 BST
Clarification deadline
8 Aug 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

7force.force.com ↗

Timeline

17 Jul 2025 → 12 Jan 2026 · 10 dates
  1. Planning notice published
    17 Jul 2025, 08:18 BST
  2. Tender notice published
    25 Jul 2025, 11:37 BST
  3. Next notice expected
    1 Aug 2025, 23:59 BST
  4. Clarification questions by
    8 Aug 2025, 16:00 BST
  5. Submission deadline
    22 Aug 2025, 12:00 BST
  6. Award decision expected by390 days ago
    1 Oct 2025, 23:59 BST
  7. Contract starts358 days ago
    3 Nov 2025
  8. Assessment summaries sent347 days ago
    14 Nov 2025
  9. Standstill ends335 days ago
    25 Nov 2025, 23:59 GMT
  10. Latest notice published288 days ago
    12 Jan 2026, 10:52 GMT

Notice history

11 events · 4 releases on Find a Tender · since 17 Jul 2025
  1. Planned procurement notice published
    17 Jul 2025, 08:18 BST
    UK3
  2. Tender notice published
    25 Jul 2025, 11:37 BST
    UK4
  3. Status changed to active
    25 Jul 2025, 11:37 BST
  4. Deadline moved to 22 Aug 2025, 12:00 BST
    25 Jul 2025, 11:37 BST
    -7 days · was 29 Aug 2025, 11:00 BST
  5. Buyer details updated
    25 Jul 2025, 11:37 BST
  6. Contract award notice published
    14 Nov 2025, 17:30 GMT
    UK6
  7. Status changed to complete
    14 Nov 2025, 17:30 GMT
  8. Buyer details updated
    14 Nov 2025, 17:30 GMT
  9. Contract signature expected
    26 Nov 2025, 23:59 GMT
    scheduled
  10. Contract details notice published
    12 Jan 2026, 10:52 GMT
    UK7
  11. Buyer details updated
    12 Jan 2026, 10:52 GMT
Routine re-releases (4)
  • 2025-07: 1 release · 17 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £332,1681 award exc. VAT
Bids received 2016 from SMEs
Contracts signed 1latest 6 Jan 2026
Awarded toValueDateStatus
Across several lots2 awards
Constant Cooling LtdSME1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2030Extensions: 3 x 12 Months£332,16814 Nov 2025standstill to 25 Nov 2025Standstill
Constant Cooling LtdSME£332,168 †—Awarded

Contracts

  • Air Conditioning Maintenance Services · Constant Cooling LtdSME

    Signed
    6 Jan 2026
    Value
    £332,168
    Period
    7 Jan 2026 – 6 Jan 2028 · up to 6 Jan 2031 with extensions
    Status
    active
    Extensions
    12 + 12 + 12 months
    Options
    12 + 12 + 12 months

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Norfolk10final-stage tenders80—
2 · Suffolk10final-stage tenders80—

Contracting authority & participating public bodies

2 public bodies on the notice

The Police and Crime Commissioner for Norfolk

Contracting authorityPublic authority - sub-central government GB-PPON: PGQM-8624-MNJX Jubilee House, Falconers Chase, Wymondham, East of England, NR18 0WWContact email

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • Constant Cooling LtdAwarded supplierGB-COH: 02577782GB-PPON: PDRM-3476-QWPL Cathrine House, London Road, Sawston, Cambridge, East of England, CB22 3XEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender