Official UK procurement notice
Air Conditioning and Refrigeration PPM, Servicing and Emergency Call-Out Service
Authority: The Newcastle Upon Tyne Hospitals NHS Foundation Trust (Central government)·Consortium: 2 public authorities
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: North East (UKC2)
Published estimate£1,200,000total for 5 lots · £1,440,000 inc. VAT
Submissions closed 7 Aug 2026awarded 21 Sept 2026
Awarded to Enertech FM Limited, COOL BREEZE FM LIMITED5 awards
Contract term 1 yrends 30 Sept 2027 · up to 30 Sept 2031 with extensions · starts 1 Oct 2026
What is being bought5 lots · detail below
Published requirement descriptionThe Newcastle upon Tyne Hospitals NHS Foundation Trust require a suitably experienced and competent Contractor of the Provision of Air Conditioning and Refrigeration PPM, Servicing and Emergency Call-Out Services (Trust-Wide). This was separated into 5 Lots.
1 Air Conditioning & Refrigeration
2 Ultra-Low Temperature Freezers
3 Chiller Plant (Freeman only)
4 Temperature Mapping
5 UKAS Calibration
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
CPV: Heating, ventilation and air-conditioning installation work · Repair and maintenance services of cooler groups
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£1,200,000 together) · a supplier may bid for at most 1 and win at most 1 of them · evaluation weights differ by lotLot #1Air Conditioning & RefrigerationAwardedRenewalPublished value£600,000
The source published no individual description for this lot.
Lot #2Ultra-Low Temperature FreezersAwardedRenewalPublished value£300,000
The source published no individual description for this lot.
Lot #3Chiller Plant (Freeman only)AwardedRenewalPublished value£100,000
The source published no individual description for this lot.
Lot #4Temperature MappingAwardedRenewalPublished value£100,000
The source published no individual description for this lot.
Lot #5UKAS CalibrationAwardedRenewalPublished value£100,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Air Conditioning & Refrigeration | 60% | 40% | |
| 2 · Ultra-Low Temperature Freezers | 40% | 60% | |
| 3 · Chiller Plant (Freeman only) | 40% | 60% | |
| 4 · Temperature Mapping | 40% | 60% | |
| 5 · UKAS Calibration | 40% | 60% |
Lot distribution rule: All 5 Lots will be awarded separately. There's no limits on the amount of Lots a bidder can win.
What this means for your bid
- Price carries 40–60 points depending on the lot; most lots put it at 60 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 10 Jul 2026, 15:17 BST
- Last source update
- 28 Sept 2026, 13:19 BST
- Award evaluation window
- Submission end – 21 Sept 2026
- Authority reference
C458066- FTS notice number
2026/S 000-065273- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c8c3Find a Tender
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 7 Aug 2026, 12:00 BST
- Clarification deadline
- 7 Aug 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
10 Jul 2026 → 1 Oct 2026 · 7 dates- Tender notice published106 days ago10 Jul 2026, 15:17 BST
- Clarification questions by78 days ago7 Aug 2026, 12:00 BST
- Submission deadline78 days ago7 Aug 2026, 12:00 BST
- Award decision expected by32 days ago21 Sept 2026, 23:59 BST
- Assessment summaries sent26 days ago28 Sept 2026, 00:00 BST
- Latest notice published26 days ago28 Sept 2026, 13:19 BST
- Contract starts23 days ago1 Oct 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 10 Jul 2026- Tender notice published10 Jul 2026, 15:17 BSTUK4
- Contract award notice published28 Sept 2026, 13:19 BSTUK6
- Status changed to complete28 Sept 2026, 13:19 BST
- Buyer details updated28 Sept 2026, 13:19 BST
- Contract signature expected12 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 5
Awarded value £858,7615 awards exc. VAT
Bids received 2520 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Air Conditioning & Refrigeration1 award | |||
| Enertech FM LimitedSME1 Nov 2026 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Option to extend 3 x 12 months | £525,378 | 21 Sept 2026 | Awarded |
| Lot 2 · Ultra-Low Temperature Freezers1 award | |||
| COOL BREEZE FM LIMITEDSME1 Nov 2026 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Option to extend 3 x 12 months | £26,016 | 21 Sept 2026 | Awarded |
| Lot 3 · Chiller Plant (Freeman only)1 award | |||
| Enertech FM LimitedSME1 Nov 2026 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Option to extend 3 x 12 months | £59,416 | 21 Sept 2026 | Awarded |
| Lot 4 · Temperature Mapping1 award | |||
| Enertech FM LimitedSME1 Nov 2026 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Option to extend 3 x 12 months | £140,609 | 21 Sept 2026 | Awarded |
| Lot 5 · UKAS Calibration1 award | |||
| Enertech FM LimitedSME1 Nov 2026 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Option to extend 3 x 12 months | £107,342 | 21 Sept 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Air Conditioning & Refrigeration | 8final-stage tenders | 6 | 0 | — |
| 2 · Ultra-Low Temperature Freezers | 6final-stage tenders | 5 | 0 | — |
| 3 · Chiller Plant (Freeman only) | 8final-stage tenders | 6 | 0 | — |
| 4 · Temperature Mapping | 2final-stage tenders | 2 | 0 | — |
| 5 · UKAS Calibration | 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
2 commercial parties on the notice- COOL BREEZE FM LIMITEDAwarded supplier
- ENERTECH FM LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender