Official UK procurement notice
Air Conditioning and Air Handling System Maintenance
Authority: South Wales Fire and Rescue Service (Police & fire)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionSouth Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA) were each seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout (SWFRS & MWWFRA) estates.
- Recurrence: Feb 27 if extension is not taken Feb 29 if full extension is taken
CPV: Air-conditioning appliances · Repair and maintenance services · Repair and maintenance services of mechanical building installations
How this framework works
From the published notice- Places
- up to 2 suppliers · 6 bids on the busiest of 2 lots (3.0 per place) · 1 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1South Wales Fire and Rescue ServiceCancelledRenewal
South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the SWFRS Estate.
Lot #2Mid and West Wales Fire and Rescue AuthorityCancelledRenewal
Mid and West Wales Fire and Rescue Authority (MWWFRA) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the MWWFRA estate.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Environmental | Split |
|---|---|---|---|---|---|
| 1 · South Wales Fire and Rescue Service | 35 | 60 | 2.5 | 3 | |
| 2 · Mid and West Wales Fire and Rescue Authority | 35 | 60 | 2.5 | 3 |
- Suitability
A mandatory requirement for this tender is that the Contractor can provide engineers to work on a range of air conditioning and air handling systems.
The Contractor will be required to provide certification for their organisation and each engineer who will work on the contract as per current legislation.
- Technical & professional ability
A mandatory requirement for this tender is that the Contractor can provide engineers to work on a range of air conditioning and air handling systems.
The Contractor will be required to provide certification for their organisation and each engineer who will work on the contract as per current legislation
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Air Conditioning and Air Handling System Maintenance” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Feb 27 if extension is not taken Feb 29 if full extension is taken
- First published
- 20 Feb 2025, 14:00 GMT
- Last source update
- 7 Jul 2025, 08:51 BST
- Award evaluation window
- 28 Mar 2025 – …
- FTS notice number
2025/S 000-037626- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e507Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:153070)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.sell2wales.gov.wales ↗
- Appointment period ends
- 28 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Mar 2025, 12:00 GMT
Timeline
28 Mar 2025 → 7 Jul 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown28 Mar 2025, 12:00 GMT
- Bids opened28 Mar 2025, 12:00 GMT
- Notice published7 Jul 2025, 08:51 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Jul 2025, 08:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
South Wales Fire and Rescue Service
- Signed
- 27 May 2025
- Value
- £110,000
- Status
- active
Mid and West Wales Fire and Rescue Authority
- Signed
- 27 May 2025
- Value
- £40,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South Wales Fire and Rescue Service | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 2 · Mid and West Wales Fire and Rescue Authority | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Mid and West Wales Fire and Rescue AuthorityContracting authority
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria