Official UK procurement notice
Selective Licensing Services - Licence Administration Process
Authority: Great Yarmouth Borough Council (Local council)·On behalf of: East Suffolk Council
What is being bought2 lots · detail below
Published requirement descriptionGYBC are looking to procure services to manage all applications for selective licensing for the full five-year period of the scheme. It is estimated that up to 5,000 applications will be received during the initial 3-month application period with a further 500 applications received during the scheme arising from changes in ownership, new entrants to the market etc.
The Licence Administration Process -involves managing the application process with ongoing annual compliance checking for certification during the life of the scheme.
CPV: Administrative housing services · Building and facilities management services · Business organisation services · Collection agency services · Data services · Database-management system
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,450,000 together)Lot #1Licence Administration ProcessAwardedRenewalPublished value£1,450,000
Managing the application process with ongoing annual compliance checking for certification during the life of the scheme.
Lot #2Inspection, Reporting & Compliance MonitoringAwardedRenewalPublished value£1,000,000
Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Sept 2025, 15:17 BST
- Last source update
- 9 Feb 2026, 10:20 GMT
- Award evaluation window
- Submission end – 6 Nov 2025
- Authority reference
2689-PPT-O- FTS notice number
2025/S 000-056787- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059452Find a Tender- Contract terms summary
30 days payments terms/ Full details in the tender documents.
- Risks
None at point of issuing of notice
How it was run
Official notice- Submission deadline
- 13 Oct 2025, 12:00 BST
- Clarification deadline
- 29 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please register for free on the following link to view the full documentation and express interest once logged in and submit your tender response: in-tendhost.co.uk/eastsuffolk ↗
Timeline
4 Sept 2025 → 2 Mar 2026 · 11 dates- Planning notice published4 Sept 2025, 15:17 BST
- Market engagement400 days ago11 Sept 2025, 23:59 BST
Great Yarmouth Borough Council is inviting suppliers interested in the opportunity to help deliver its proposed Selective Licensing Scheme for approximately 5,000 properties to participate in Preliminary Market Engagement (PME).
If the scheme is approved later this year the intention would be to commence the scheme in March 2026 with an initial period of 3-4 months for licence applications to be made followed by two rounds of inspections over the following five years.
As part of these services, GYBC are looking for suppliers to:
- manage the application process with ongoing annual compliance checking for certification during the life of the scheme.
- Inspect properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.
These are seperate areas of work, and the proposed intention of the tender will be to split it into 2 lots:
Lot 1 - Application Process
Lot 2 - Inspection and Enforcement
GYBC will therefore consider suppliers applying to either 1 lot or both lots.
As part of the services, GYBC envisage that the supplier would provide a web-based application to enable licence applicants to manage their application online, including making payments. The supplier would be expected to check documentation and carry out a fit and proper person test before passing the application to the council for authorisation.
The supplier would be expected to arrange the inspection of licensed premises directly with the licence holder and inspection reports and assessments would be passed to the council for further action if actionable hazards or licence breaches are identified.
The purpose of this Pre-Market Engagement (PME) is therefore to ascertain supplier interest in the upcoming tender and GYBC would welcome expressions of interest from the market.
Please contact [email protected] to express an interest in the upcoming procurement project and submit any questions or queries regarding the content detailed within the notice. You can also register on In-tend for free in advance of the tender being published free of charge, via the link provided in this notice: in-tendhost.co.uk/eastsuffolk ↗.
Following the conclusion of the PME exercise - and assuming sufficient expressions of interest - GYBC will proceed with the proposed formal ITT process likely to commence on or around the 15th September 2025.
- Next notice expected396 days ago15 Sept 2025, 23:59 BST
- Tender notice published396 days ago16 Sept 2025, 09:26 BST
- Clarification questions by383 days ago29 Sept 2025, 17:00 BST
- Submission deadline369 days ago13 Oct 2025, 12:00 BST
- Assessment summaries sent347 days ago4 Nov 2025
- Award decision expected by344 days ago6 Nov 2025, 23:59 GMT
- Standstill ends337 days ago13 Nov 2025, 23:59 GMT
- Latest notice published250 days ago9 Feb 2026, 10:20 GMT
- Contract starts229 days ago2 Mar 2026
Notice history
9 events · 4 releases on Find a Tender · since 4 Sept 2025- Preliminary market engagement notice published4 Sept 2025, 15:17 BSTUK2
- Tender notice published16 Sept 2025, 09:26 BSTUK4
- Status changed to active16 Sept 2025, 09:26 BST
- Procurement method changed16 Sept 2025, 09:26 BST
- Deadline published: 13 Oct 2025, 12:00 BST16 Sept 2025, 09:26 BST
- Contract award notice published4 Nov 2025, 17:01 GMTUK6
- Status changed to complete4 Nov 2025, 17:01 GMT
- Contract signature expected15 Dec 2025, 23:59 GMTscheduled
- Contract details notice published9 Feb 2026, 10:20 GMTUK7
Routine re-releases (4)
- 2025-09: 1 release · 4 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Licence Administration Process1 award | |||
| Home Safe Delivery PartnersSME, Home Safe Delivery Partnership LtdSMEjoint awardSelective Licencing Services for Great Yarmouth Borough Council - Lot 1 - Licence Administration Process2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031Extensions: Following the 3 year initial 3 year period, there are 2 x 1 year optional extensions available for a possible total contract duration of 5 years. | £1,000,000 | 4 Nov 2025 | Awarded |
| Lot 2 · Inspection, Reporting & Compliance Monitoring1 award | |||
| Home Safe Delivery Partnership LtdSMESelective Licensing Services for Great Yarmouth Borough Council - Lot 2 - Inspection, Reporting & Compliance Monitoring2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031Extensions: Selective Licensing Services for Great Yarmouth Borough Council - Lot 2 - Inspection, Reporting & Compliance Monitoring | £1,447,500 | 4 Nov 2025standstill to 13 Nov 2025 | Standstill |
Contracts
Agreement for Selective Licensing Services - Licence Administration Process · Home Safe Delivery PartnersSME, Home Safe Delivery Partnership LtdSME
- Signed
- 26 Jan 2026
- Value
- £1,000,000
- Period
- 2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031 with extensions
- Status
- active
- Extensions
- Initial 3 year contract period with 2 x 1 year optional extensions. Possible total duration of contract is 5 years if all optional extensions triggered.
No agreed KPIs: KPI's have been set for this procurement and form part of the contract but as this is under £5 million including VAT, there is no requirement to state these on the notice.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Licence Administration Process | 2final-stage tenders | 2 | 0 | — |
| 2 · Inspection, Reporting & Compliance Monitoring | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- East Suffolk CouncilProcess contact pointProcuring entityProcurement Lead
Bidders & participating suppliers
2 commercial parties on the notice- HOME SAFE DELIVERY PARTNERS LTDAwarded supplier
- Home Safe Delivery Partners LtdAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender Part A, Part C, Pricing Template, Specification and Draft Contract Terms
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender