Find a TenderAwarded

Published 5 Sept 2022, 16:54 BST

Official UK procurement notice

Agency to Sell and Deliver Screen Advertising and Sponsorship for BFI South Bank and BFI IMAX Screens

Official notice

Authority: British Film Institute (Charity / VCSE)

ServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: London (UKI)

Awarded value£1published contract · exc. VAT

Submissions closed 5 Oct 2022awarded 24 Jan 2023

Awarded to Pearl and Dean Cinemas Limited

What is being bought

Published requirement description

The BFI is seeking a third party Agency to commercialise a package of advertising and partnership at BFI Southbank and BFI IMAX.The successful partner will be offered advertising position(s) in the pre-screening reel at both BFI Southbank and BFI IMAX

Recurrence: 60 months

CPV: Advertising and marketing services · Advertising management services · Advertising services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£1

Delivery: London

Extensions: Initial contract period of three (3) years with an option to extend by up to a further two (2) periods of one (1) years subject to satisfactory performance of the Contractor and at the sole discretion of the BFI.Variant bids: allowed

79340000 Advertising and marketing services 79341000 Advertising services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (2)

Quality: 50%
Revenue: 50%

Published award criteria (2)

Quality: 50%
Revenue: 50%

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · 60 months
First published: 5 Sept 2022, 16:54 BST
Last source update: 24 Jan 2023, 10:34 GMT
Award evaluation window: 5 Oct 2022 – …
Authority reference: 2022/306
FTS notice number: 2023/S 000-002111
Classification (CPV): Advertising and marketing servicesAdvertising management servicesAdvertising services
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-0365f3 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗

Submission deadline: 5 Oct 2022, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Participation fee: document
Bids opened: 5 Oct 2022, 12:15 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

5 Oct 2022 → 24 Jan 2023 · 4 dates

Submission deadline
5 Oct 2022, 12:00 BST
Bids opened
5 Oct 2022, 12:15 BST
Bids must remain valid until
4 Dec 2022, 23:59 GMT
Notice published
24 Jan 2023, 10:34 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
24 Jan 2023, 10:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £11 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 24 Jan 2023

Awarded to	Value	Date	Status
Pearl and Dean Cinemas LimitedSME	£1 †	—	Awarded

Contracts

Agency to Sell and Deliver Screen Advertising and Sponsorship for BFI South Bank and BFI IMAX Screens · Pearl and Dean Cinemas LimitedSME
Signed
24 Jan 2023
Value
£1
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

British Film Institute

Contracting authorityCharity / VCSEBody governed by public lawRecreation, culture and religion BFI, 21 Stephen Street, London, London, W1T 1LNContact name, email, phone Published organisation website ↗

Other public bodies

European UnionFunder

Dispute resolution & review bodies

BFIReview body London

Bidders & participating suppliers

1 commercial party on the notice

Pearl and Dean Cinemas LimitedAwarded supplier00614063 2nd Floor, Corinthian House, 279 Tottenham Court Road, London, London, W1T 7RJ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria