Find a TenderClosed
Published 25 Nov 2022, 15:56 GMT

Official UK procurement notice

Administration of Grant Application processes for Jobs and Skills for Londoners Grants

Official notice

Authority: Greater London Authority

2 lotsServicesOpen procedureMax 2 lots per supplier
Published estimate£600,000total for 2 lots
Submissions closed 21 Dec 2022
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

The Greater London Authority (GLA) is seeking an experienced Suppliers to support the grant award process for the Jobs and Skills for Londoners AEB provision.

This procurement process is being conducted electronically on SAP Ariba portal.

The procurement documents are available with restricted access, free of charge, at s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗

Additional information can be obtained from the above-mentioned address

Tenders must be submitted electronically via s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗

with the request to participate to be submitted via email to [email protected] with the title "GLA 82174 - Request to Participate" (more details below).

CPV: Administration services · Business and management consultancy and related services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£250,000 together) · win at most 2 of them
Lot #1Jobs & SkillsRenewalPublished value£150,000

The Greater London Authority (GLA) is seeking suitably experienced Suppliers to support the grant competition, application and grant award processes associated with Skills and Employment Unit's programmes as part of a multi-supplier contract under two Workstreams

  • Skills and Employment Support and
  • Capital Funding.

The contract shall be established initially for two years, with an option to extend for a further two years.

Specifically, the Suppliers should administer the grant application selection process from receipt of grant applications to award of funding, assess, score and moderate grant applications, and prepare appropriate feedback for successful and unsuccessful grant applicants.

Each grant application selection or grant award assignment will require a call off with additional specific details as regards the work including the value of the programme, likely volume of extended grant applications, duration of the scoring.

Prior to starting a specific assignment, the supplier will receive training from GLA staff. The GLA will provide the Supplier appointed for each assignment via the call off arrangement with relevant data subject to a data-sharing agreement. The Skills & Employment team will also support the Supplier until the completion of the deliverables.

We anticipate that we will appoint between three to nine suppliers for each Workstream for the duration of the contract.

Suppliers will be awarded each requirement under a taxi rank approach (e.g., where the suppliers are awarded requirements on a rotation basis) for each Workstream.

Access to the procurement documents is restricted. Further information can be obtained by sending an email to [email protected] with the title "GLA 82114 - Request to Participate".

If you are not registered on the SAP Ariba Business Network, please register at the above mentioned address and then submit your expression of interest via email to [email protected].

If you are already registered on the SAP Ariba Business Network, you can then express an interest by sending your Ariba Network ID (ANID) and the Proteus primary bid contact details (name, email address, phone number) to the following email address - [email protected] with the title "GLA 82114 - Request to Participate". Additional information: Estimated value of £300,000 includes the initial 2 years and the options to extend for 2 years (£150,000 per year)

Delivery: London
Extensions: Programme will have 2 more years as extention option · This is a 2 years contract initially with an option to extend for 2 more years - on 1+1 basisVariant bids: not allowed
Lot #2Skills Capital InvestmentRenewalPublished value£100,000

The Greater London Authority (GLA) is seeking suitably experienced Suppliers to support the grant competition, application and grant award processes associated with Skills and Employment Unit's programmes as part of a multi-supplier contract under two Workstreams

  • Skills and Employment Support and
  • Capital Funding.

The contract shall be established initially for two years, with an option to extend for a further two years.

Specifically, the Suppliers should administer the grant application selection process from receipt of grant applications to award of funding, assess, score and moderate grant applications, and prepare appropriate feedback for successful and unsuccessful grant applicants.

Each grant application selection or grant award assignment will require a call off with additional specific details as regards the work including the value of the programme, likely volume of extended grant applications, duration of the scoring.

Prior to starting a specific assignment, the supplier will receive training from GLA staff. The GLA will provide the Supplier appointed for each assignment via the call off arrangement with relevant data subject to a data-sharing agreement. The Skills & Employment team will also support the Supplier until the completion of the deliverables.

We anticipate that we will appoint between three to nine suppliers for each Workstream for the duration of the contract.

Suppliers will be awarded each requirement under a taxi rank approach (e.g., where the suppliers are awarded requirements on a rotation basis) for each Workstream.

Access to the procurement documents is restricted. Further information can be obtained by sending an email to [email protected] with the title "GLA 82114 - Request to Participate".

If you are not registered on the SAP Ariba Business Network, please register at the above mentioned address and then submit your expression of interest via email to [email protected].

If you are already registered on the SAP Ariba Business Network, you can then express an interest by sending your Ariba Network ID (ANID) and the Proteus primary bid contact details (name, email address, phone number) to the following email address - [email protected] with the title "GLA 82114 - Request to Participate". Additional information: Estimated value of £300,000 (in total with Work stream 1) includes the initial 2 years and the options to extend for 2 years (£150,000 per year)

Delivery: London
Extensions: Contract is on 2 years as initial period plus 2 years (1+1 basis) · This is 2 years contract with 2 years extension option (on 1+1 basis)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The set up of the contract will be as follows:\n• 02 Workstreams: \n - Jobs & Skills \n- & Capitals\n• 4 to 9 suppliers per each work stream, \n• tasks to be issued based on taxi ranking system
Conditions of participation1
  • Suitability

    The Suppliers for both Skills and Employment Workstream and Capital Workstream should have:

    • an in-depth understanding of public sector procurement and grant award processes;
    • the ability to quickly mobilise a team with understanding of the requirements of, and experience of administering, public sector grant award and/or procurement processes;
    • the ability to quickly and reliably mobilise a team of experts in grant application assessment, specifically in relation to provision of Skills and Employment support to individuals and/or delivery of capital projects in the further education and training sectors, ideally with specific experience of grant application assessment/procurement relevant to one or more of the programmes managed by the GLA Skills and Employment Unit;
    • the ability to mobilise sufficient experts (as above) to supply the minimum number of scorers per grant application required by the specific GLA procurement or grant award processes (at least two, but may be three);
    • experience of working collaboratively and flexibly with the Contracting Authority and the ability to work alongside the GLA team, including key staff attending meetings in person at the GLA and working from the GLA's offices if required;
    • the ability to work flexibly to meet the requirements of specific GLA procurement or grant award processes;
    • experience of having produced clear and concise written feedback as part of procurement and/or grant award processes, to a high quality and compli…
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
25 Nov 2022, 15:56 GMT
Last source update
28 Nov 2022, 15:47 GMT
Award evaluation window
21 Dec 2022 – …
Authority reference
GLA 82174
FTS notice number
2022/S 000-033677
Classification (CPV)
Administration servicesBusiness and management consultancy and related services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-038887 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering

Publisher note: Interested bidders should register an account on eProcurement portal https://service.ariba.com/Supplier.aw and notify the commercial lead, Fotis Bountalis via email to [email protected] of their interest to be invited to the sourcing event. The Authority will be using its eProcurement Portal SAP Ariba to manage communication with Suppliers who express interest in any potential contract opportunities that may arise as a result of this contract notice. The eProcurement Portal is an online application that allows Suppliers to create and submit their tender responses via the internet rather than in paper form. All Suppliers interested in learning more about any potential contract opportunities described in this contract notice should submit their details (company name, lead contact name, lead contact email address and telephone number), in the first instance, to the eProcurement portal address listed in section I.1.

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredLanguage: EN
Access & registration note: Free buyer-specific invitations
Submission deadline
21 Dec 2022, 14:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bid validity
360 days from the deadline
Bids opened
21 Dec 2022, 15:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Nov 2022 → 21 Dec 2022 · 3 dates
  1. Notice published
    28 Nov 2022, 15:47 GMT
  2. Submission deadline
    21 Dec 2022, 14:00 GMT
  3. Bids opened
    21 Dec 2022, 15:00 GMT

Notice history

3 releases on Find a Tender
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Bid openingClosing Date · IV.2.721 Dec 20223 Jan 2023+13 d
—TextValue · II.2.14Estimated value of £300,000 includes the initial 2 years and the options to extend for 2 years (£150,000 per year)Estimated value of £300,000 includes the initial 2 years and the options to extend for 2 years (£75,000 per year)
—TextEstimated total value · II.2.6£100,000£150,000
—TextAll text · II.2.14Estimated value of £300,000 (in total with Work stream 1) includes the initial 2 years and the options to extend for 2 years (£150,000 per year)Estimated value of £300,000includes the initial 2 years and the options to extend for 2 years (£75,000 per year)
—Bid openingDate · IV.2.721 Dec 20223 Jan 2023+14 d

2 amendments published without a description.

Contracting authority & participating public bodies

Greater London Authority (GLA)

Contracting authorityRegional or local authorityGeneral public services City Hall, Kamal Chunchie Way, LONDON, London, E16 1ZEContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Greater London AuthorityReview body London
Process and specification contact points (1)
  • https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TProcess contact point London, LondonContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria