Official UK procurement notice
Additional Resources for Winter Maintenance
Authority: Midlothian Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionThe Authority seeks to establish a Framework Agreement with a number of suppliers for the supply of labour, vehicles and plant as per the specification to assist in the delivery of the Winter Service based at Fushiebridge Depot, Gorebridge. The contract will be split into lots and bidders are invitied to apply for one or more lots. The lots available are:
Lot 1 - Hand Clearing (including Transport and Equipment,
Lot 2 - Bulk Gritters (inclusive of Driver),
Lot 3 - Operated Plant,
Lot 4 - HGV Drivers,
Lot 5 - Plant and Vehicles - hired
CPV: 4-wheel-drive vehicles · All-terrain vehicles · Gritter vehicles · Highway maintenance work · Highway operation services · Hire of industrial vehicles with driver · Hire of trucks with driver · Motor vehicles · Off-road vehicles · Repair, maintenance and associated services related to roads and other equipment · Road equipment · Road-maintenance equipment · +8 more
How this framework works
From the published notice- Places
- up to 25 suppliers
Lots and requirements (5)Procurement structure
5 lots · no lot values published · a supplier may bid for at most 5 of them · same evaluation weights on every lotLot #1Hand Clearing - (including associated transport and equipment)
For use to support with hand clearing of snow and hand gritting in areas where it is not appropriate for vehicle access.
The labour resource will be the provision of 3 and 2 person crews. The number of crews required will vary dependent upon demand and weather conditions.
The transport requirements are for pick-ups and/or vans with trailers capable of taking up to 1 tonne of salt / grit for clearing snow from footways or spread salt as instructed by MCRS.
The Authority also has a requirement for additional labour crews to be provided with a mini-excavator to support snow and ice clearing activities.
All transport provided must be fully road legal, complying to VOSA requirements.
The labour force required must be suitably skilled and experienced in the works they will be undertaking.
Lot #2Bulk Gritters - (inclusive of Driver)
The supply of bulk gritters inclusive of driver to support the Authority's own in-house resources at times when demand is in excess of the available resources.
All gritters must be fully road legal, complying to VOSA requirements.
Lot #3Operated Plant
The supply of operated plant and vehicles for deployment in winter maintenance activities in support of the Authority's own internal resources.
All operated plant and vehicles must be fit for purpose and in proper working order.
Lot #4HGV Drivers
Required to operate winter maintenance vehicles including gritters with front-mounted scrapers.
HGV Drivers are to be suitably skilled and experienced in the works.
Lot #5Plant and Vehicles - hired
The supply of appropriate vehicles and plant for use by the Authority in its winter maintenance activities.
All hired plant and vehicles must be fit for purpose and in proper working order.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- General questions: 24%
- Lot specific questions: 36%
- price: 40%
Published award criteria (3)
- General questions: 24
- Lot specific questions: 36
- Price: 40
- Suitability
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the Country in which they are established.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
- Technical & professional ability
Selection criteria as stated in the procurement documents.
Minimum: All vehicles should have all legal certifications such as MOT, servicing and road tax in place. Gritters required to be supplied with a valid calibration certification. If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of p…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Additional Resources for Winter Maintenance” is a framework: the contest is a place on its panel, up to 25 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Mar 2024, 16:24 GMT
- Last source update
- 26 Mar 2024, 16:24 GMT
- Award evaluation window
- 29 Apr 2024 – …
- Authority reference
MID/23/81- FTS notice number
2024/S 000-009888- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044d29Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process. All questions must be raised using the provided Question & Answer facility within this notice. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761998. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:761998) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=761998
How it was run
Official notice- Appointment period ends
- 29 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 29 Apr 2024, 12:00 BST
Timeline
26 Mar 2024 → 29 Apr 2024 · 3 dates- Notice published26 Mar 2024, 16:24 GMT
- Admission / appointment period endsperiod end, not a bid countdown29 Apr 2024, 12:00 BST
- Bids opened29 Apr 2024, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria