Official UK procurement notice
Additional Reception Accommodation for newly arrived UASC
Authority: Kent County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionKent County Council (the Council) is the largest county council in England covering an area
of 3,500 square kilometres with a population of approx. 1.6m. KCC spends in excess of £1
billion annually on works, goods, and services for the benefit of the communities and citizens
of Kent. The Council provides a wide range of personal and strategic services on behalf of its
residents, operating in partnership with 12 district councils.
The Council’s Services for Unaccompanied Asylum-Seeking Children (SUASC) has a
statutory responsibility for Unaccompanied Asylum-Seeking Children (UASC) under the
Children Act 1989 and seeks to develop additional reception accommodation for newly
arrived UASC, to provide humanitarian accommodation, assess their needs, including age,
and prepare those assessed as under 18 for living in the community. Having identified
facilities makes the risk assessment more robust and supports the Governments Prevent Agenda
CPV: Welfare services for children and young people
How this framework works
From the published notice- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs from 1 Nov 2023
The lotProcurement structure
single lot · no lot value publishedLot #1Service RequirementsAwardedRenewal
Service Requirements
The services required to fulfill the offer of a Reception Centre is made up of:
- Accommodation for UASC males; must be single bedrooms with en-suite bathrooms with
some shared facilities i.e., kitchen and dining facilities and shared lounges.
- Accommodation for staff such as offices, meeting rooms and communal areas to deliver the
independence skills required, various assessments and administrative functions.
- Housing support from the landlord including furniture, safety equipment such as CCTV and
concierge services.
- Support staff/Social Worker support.
Ideally, the Reception Centre must be able to flex to an increasing need, potentially by
having bedrooms and communal space of a size to fit more than one single male in one room.
Physical Accommodation Requirements
- A single building or grouped buildings on the same site of between 80-120 units. We will
NOT be interested in small properties dispersed across the county.
Page 5 to 8
- The building/grouped buildings must have the correct planning permission in place to be
able to deliver this service to this specific cohort.
- A location within the geographical boundary of the East Kent or South Kent.
- Set in a discrete location to have minimal impact on the local community.
- Catering facility able to accommodate the number of occupants.
- Only male aged 16-17 occupancy.
- Minimum capacity of 80 placements, ideally up to 120 placements.
- Communal areas are available for socialising, lessons, and briefings.
- Low maintenance costs.
- Easy to repair given propensity for damage.
- Space for office accommodation for the SUASC Operational Team (22 staff).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Mobilisation: 20%
- Management: 30%
- Wellbeing, Safety and Security: 30%
- Views of Young People: 10%
- Staffing: 5%
- Social Value: 5%
Published award criteria (7)
- Mobilisation: 20
- Management: 30
- Wellbeing, Safety and Security: 30
- Views of Young People: 10
- Social Value: 5
- Staffing: 5
- Price
- “Additional Reception Accommodation for newly arrived UASC” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Jan 2023, 13:55 GMT
- Last source update
- 8 Oct 2024, 13:18 BST
- Award evaluation window
- 17 May 2023 – …
- Authority reference
DN650855- FTS notice number
2024/S 000-032244- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039698Find a Tender
Publisher note: The procurement is conducted under the Open Procedure. However, it is expected that the Selection Questionnaire and ITT documents will be issued to Tenderers on 18 April 2023. The anticipated Start Date of the Contract is 1 November 2023. However, where the successful Supplier is in position to mobilise the service before this date, the Council's will consider bringing forward the Start date of the Contract.
How it was run
Official notice- Appointment period ends
- 17 May 2023, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 May 2023, 17:00 BST
Timeline
3 Apr 2023 → 8 Oct 2024 · 5 dates- Next notice expected3 Apr 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown17 May 2023, 17:00 BST
- Bids opened17 May 2023, 17:00 BST
- Contract starts1 Nov 2023
- Notice published8 Oct 2024, 13:18 BST
Notice history
6 events · 6 releases on Find a Tender · since 17 Mar 2023- Status changed to active17 Mar 2023, 11:29 GMT
- Procurement method changed17 Mar 2023, 11:29 GMT
- Deadline published: 17 May 2023, 17:00 BST17 Mar 2023, 11:29 GMT
- Buyer details updated17 Mar 2023, 11:29 GMT
- Status changed to complete15 Sept 2023, 12:58 BST
- Buyer details updated8 Oct 2024, 13:01 BST
Published amendments (3 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextV.2 · V.2 | A contract award/lot is awarded: yes | A contract award/lot is awarded: NO | |
| — | TextV2 · V2 | A contract/lot is awarded: Yes | A contract/lot is awarded: NO | |
| — | TextV · V | A contract/lot is awarded: Yes | A contract/lot is awarded: NO |
Due to circumstances beyond the Councils control, the award of contract had to be abandoned.
Due to circumstances beyond the control of the Council the award of contract had to be abandoned
Due to circumstances beyond the Councils control, the decision to award had to be abandoned.
Routine re-releases (6)
- 2023-09: 1 release · 15 Sept 2023
- 2023-03: 1 release · 17 Mar 2023
- 2023-01: 1 release · 11 Jan 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 027345-2023-SC230055-1
- Signed
- 4 Aug 2023
- Value
- £8,000,000
- Period
- … – 31 Oct 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
1 commercial party on the notice- Clearsprings Ready HomesFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.