Official UK procurement notice
Adaptation and Small Repair Service
Authority: Renfrewshire Council (Local council)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThis requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships.
Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters.
This is a single procurement exercise for the award of four (4) contracts as detailed below;
- Contract 1 – Renfrewshire Council – Adaptation related service
- Contract 2 – East Renfrewshire Council – Adaptation related service
- Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
- Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected.
All four contracts will be awarded to ONE Service Provider.
Full evaluation instructions are detailed within the ITT documents.
Renfrewshire Council reserves the right to;
- Extend All, none or some of the above contracts.
Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.
- Recurrence: July 2026
CPV: Building and facilities management services · Home-help services · Miscellaneous repair and maintenance services · Other community, social and personal services · Repair and maintenance services · Welfare services for the elderly · Welfare services for the handicapped
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1Contract 1 - Renfrewshire Council - Adaptation related serviceAwardedRenewal
This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
- Recommend appropriately vetted local tradesmen to complete the required works;
- Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
- Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Contract 2 – East Renfrewshire Council – Adaptation related serviceAwardedRenewal
This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
-Recommend appropriately vetted local tradesmen to complete the required works;
-Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
-Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
Lot #3Contract 3 - Renfrewshire Council – Small Repair/Handyperson ServiceAwardedRenewal
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled people.
Full evaluation instructions are detailed within the ITT documents.
Lot #4Contract 4 - East Renfrewshire Council – Small Repair/Handyperson ServiceAwardedRenewal
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled People.
Full evaluation instructions are detailed within the ITT documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
Selection criteria as stated in the procurement documents.
- Price carries 55 points on every lot: a 10% discount moves about 5.5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · July 2026
- First published
- 18 Aug 2023, 13:52 BST
- Last source update
- 21 Mar 2024, 11:51 GMT
- Award evaluation window
- 22 Sept 2023 – …
- Authority reference
RC-CPU-21-231- FTS notice number
2024/S 000-009167- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f538Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
This Contract will include performance conditions relation to Fair Work First and Community Benefits. The tender requests scored community benefits.
- Review procedure
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
Publisher note: The recommended Tenderer will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting documentation S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S5 Prompt Payment Certificate S6 Waste Carrier S8 Services Scorecard S9 List of Proposed Sub-Contractors S10 Parent Company Guarantee Insurance Certification New Supplier Request Form (SC Ref:761703)
How it was run
Official notice- Submission deadline
- 22 Sept 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 22 Sept 2023, 12:00 BST
Timeline
22 Sept 2023 → 21 Mar 2024 · 3 dates- Submission deadline22 Sept 2023, 12:00 BST
- Bids opened22 Sept 2023, 12:00 BST
- Notice published21 Mar 2024, 11:51 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Mar 2024, 11:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Contract 1 - Renfrewshire Council - Adaptation related service1 award | |||
| Bridgewater Housing AssociationSME | £423,144 † | — | Awarded |
| Lot 2 · Contract 2 – East Renfrewshire Council – Adaptation related service1 award | |||
| Bridgewater Housing AssociationSME | £241,605 † | — | Awarded |
| Lot 3 · Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service1 award | |||
| Bridgewater Housing AssociationSME | £270,000 † | — | Awarded |
| Lot 4 · Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service1 award | |||
| Bridgewater Housing AssociationSME | £270,000 † | — | Awarded |
Contracts
Contract 1 - Renfrewshire Council - Adaptation related service · Bridgewater Housing AssociationSME
- Signed
- 22 Feb 2024
- Value
- £423,144
- Status
- active
Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service · Bridgewater Housing AssociationSME
- Signed
- 22 Feb 2024
- Value
- £270,000
- Status
- active
Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service · Bridgewater Housing AssociationSME
- Signed
- 22 Feb 2024
- Value
- £270,000
- Status
- active
Contract 2 – East Renfrewshire Council – Adaptation related service · Bridgewater Housing AssociationSME
- Signed
- 22 Feb 2024
- Value
- £241,605
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Contract 1 - Renfrewshire Council - Adaptation related service | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Contract 2 – East Renfrewshire Council – Adaptation related service | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 3 · Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 4 · Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- East Renfrewshire CouncilContracting authority
Dispute resolution & review bodies
- Court of SessionReview contact point
- Please refer to VI.4.3 belowMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Bridgewater Housing AssociationAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria