Find a TenderClosed
Published 7 Oct 2022, 13:52 BST

Official UK procurement notice

Active Travel Behaviour Change Activity and Support

Official notice

Authority: West Yorkshire Combined Authority (Local council)

Framework agreement8 lotsServicesOpen procedureMax 5 lots per supplier
Framework ceiling (notional)£2,637,000total for 8 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 16 Jan 2024
Lots 8max 5 won per supplier

What is being bought8 lots · detail below

Published requirement description

West Yorkshire Combined Authority have a requirement to procure the provision of services and goods related to engaging people in active travel activity and providing support for people to walk, cycle, wheel and scoot as part of everyday journeys. We are looking to procure the provision of cycling and walking engagement services and goods that will support the delivery of this programme across an initial period of 3 years. The projects included in the procurement include:

Lot 1 – Inclusive cycling

Lot 2 – Bikes and Accessories

Lot 3 – Walking engagement for businesses

Lot 4 – Walking engagement for schools

Lot 5 – Bike Friendly Schools

Lot 6 -Bike & Scooter Parking in Schools

Lot 7 - Early Years Active Travel

The overall budget for this programme is £2.637,000 across 4 years

  • Recurrence: 4 years

CPV: Bicycles · Community action programme · Community health services · Company health services · Education and training services · Motorcycles, bicycles and sidecars · Non-motorised bicycles · Parts and accessories for bicycles · Physical well-being services · Training, workout or aerobic services · Tyres for bicycles · Wellness services

How this framework works

From the published notice
Places
up to 7 suppliers

Lots and requirements (8)Procurement structure

8 lots · 7 with a published value · win at most 5 of them

Every one of these 2 lots carries the same published figure, £360,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Active Travel Behaviour Change Activity and SupportLot estimate not published

Please ignore- this is an error in the form- there are only 7 Lots. Additional information: Please ignore- error in the form- 7 Lots only

Variant bids: not allowed
Lot #2Inclusive CyclingRenewalPublished value£300,000

We are looking to commission an organisation to co-ordinate inclusive cycling provision across West Yorkshire, which covers the local authority areas of Bradford, Calderdale, Kirklees, Leeds and Wakefield, leading to a consistent and comprehensive regional inclusive cycling offer, that anyone can access regardless of ability, fitness, age, and physical or mental impairment.

This will be a 4 year long project, which will initially be awarded for a year, with 3 optional 12 month extensions

Extensions: Initial 12 month contract with 3 optional 12 month extensionsVariant bids: not allowed
Lot #3Bikes and AccessoriesRenewalPublished value£247,000

We are looking for an organisation to supply, build and deliver bicycles and accessory packs to selected participants of our West Yorkshire Adult Cycle Training programme and our Cycle for Health programme.

The initial requirement is for a supplier to deliver a minimum of 100 bikes and accessory packs in Year 1. We also require indicative costs for supply, build and delivery of bikes and accessory packs (180 per year) for a further 3 years if the contract is extended

Extensions: Initial 12 month contract, with 3 optional 12 month extensionsVariant bids: not allowed
Lot #4Walking Support for BusinessesRenewalPublished value£320,000

We are looking to commission an external organisation to engage with target employers across West Yorkshire to enable more journeys to be made on foot, either as part of a regular commute, or trips made during the working day.

Extensions: Initial 12 month contract, with 3 optional 12 month extensionsVariant bids: not allowed
Lot #5Walking Support for SchoolsRenewalceiling above

We are looking to work with a delivery organisation who can support us to engage with target schools across West Yorkshire to enable more journeys to be made on foot.

The successful delivery organisation must be able to demonstrate a thorough understanding of the requirements and give confidence in their capability in working and engaging with young people, children or adults in an activity based setting to drive behaviour change.

Extensions: Initial 12 month contract, with 3 optional 12 month extensionsVariant bids: not allowed
Lot #6Bike Friendly SchoolsRenewalPublished value£290,000

We are looking to work with an external organisation who can build on existing, and develop new, relationships with target schools across West Yorkshire and Local Authority contacts to coordinate and deliver cycling activity to pupils early in their educational setting. This project will work in parallel with the national Bikeability training programme, functioning as a feeder into schools that are delivering the Bikeability training across West Yorkshire.

Extensions: Initial 12 month contract, with 3 optional 12 month extensionsVariant bids: not allowed
Lot #7Bike & Scooter Parking in schoolsRenewalPublished value£795,000

We are looking to appoint a cycle and scooter storage provider to supply schools with secure cycle and scooter storage facilities. We may also require installations at other sites, such as (but not limited to) community centres, leisure centres, higher and further education sites etc. Whilst the primary focus is on pupil and student facilities, we may also require facilities that can accommodate staff bikes.

Extensions: Initial 12 month contract with 3 optional 12 month extensionsVariant bids: not allowed
Lot #8Early Years Active TravelRenewalceiling above

The objective of the project is to deliver targeted engagement in an early years setting to enable people using this service (children of a pre-school age and accompanying parent or carer, as well as staff providing care) to make more journeys actively, with a particular focus on travel by foot. The ability to support more journeys by other modes, particularly scooting, would be advantageous.

Extensions: Initial 12 month contract with 3 optional 12 month extensionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Any
Conditions of participation1
  • Suitability

    See tender documents for details

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • “Active Travel Behaviour Change Activity and Support” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years
First published
7 Oct 2022, 13:52 BST
Last source update
29 Nov 2023, 23:20 GMT
Award evaluation window
16 Jan 2024 – …
Authority reference
59879
FTS notice number
2023/S 000-035289
Classification (CPV)
BicyclesCommunity action programmeCommunity health servicesCompany health servicesEducation and training servicesMotorcycles, bicycles and sidecarsNon-motorised bicyclesParts and accessories for bicyclesPhysical well-being servicesTraining, workout or aerobic services
+2 moreTyres for bicyclesWellness services
Delivery area
Yorkshire & Humber (UKE4)
Official registry OCID
ocds-h6vhtk-0373e9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
16 Jan 2024, 14:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
16 Jan 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Nov 2022 → 16 Jan 2024 · 4 dates
  1. Next notice expected
    11 Nov 2022
  2. Notice published
    29 Nov 2023, 23:20 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    16 Jan 2024, 14:00 GMT
  4. Bids opened
    16 Jan 2024, 14:00 GMT

Notice history

4 events · 3 releases on Find a Tender · since 29 Nov 2023
  1. Published value updated to £2,637,000
    29 Nov 2023, 23:20 GMT
    was £1,197,913
  2. Status changed to active
    29 Nov 2023, 23:20 GMT
  3. Procurement method changed
    29 Nov 2023, 23:20 GMT
  4. Deadline published: 16 Jan 2024, 14:00 GMT
    29 Nov 2023, 23:20 GMT
Published amendments (1)

This notice contains information in relation to the West Yorkshire Combined Authority requirement to review and procure the provision of services and goods related to engaging people in active travel activity and providing support for people to walk, cycle, wheel and scoot as part of everyday journeys. The purpose of the supplier engagement event is to engage with suppliers in this domain and revi…

Contracting authority & participating public bodies

West Yorkshire Combined Authority

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8876556 Wellington House, 40-50 Wellington Street, Leeds, Yorkshire & Humber, LS1 2DEContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London
  • Public RegulatorMediation bodyReview contact point London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria