Official UK procurement notice
ACE Contract Cleaning Services
Authority: University Of Edinburgh (Education)
What is being bought3 lots · detail below
Published requirement descriptionThe University of Edinburgh’s Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house.
There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays.
The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. To support this and attract sufficient competition for all requirements, the University is proposing a lotted framework. Proposed lots are;
Lot 1: Lease End Cleaning (Including Specialist Cleaning) – Covers all planned and reactive lease end cleans and allows for specialist cleaning (Including carpet and Upholstery) Maximum 8 suppliers . Lot 1 will require the cleaning of approximately 5817 rooms from June to September and 4698 in September only.
Lot 2: Commercial Cleaning – Covers all commercial cleaning. Cleaning on this lot includes hotels and therefore has different requirements to Lots 1 and 3, including the standard. Maximum 3 suppliers. The number of rooms to be cleaned will depend on bookings received.
Lot 3: DOMUS Cleaning*: This is a separate lot due to the 24-hour turnaround requirement and the need to service multiple properties across the city within the same day. Properties are typically tenement-style flats (1–7 bedrooms) with a kitchen and shared bathroom(s). Access may involve multiple stair flights, with flats located from ground to fourth floor, and parking is often limited.2 suppliers. Lot 3 will require 885 rooms to be cleaned between May and September (based on 65% occupancy level)
- Recurrence: Tendering process for renewal of this contract is likely to be approx. 6 to 12 months prior to the expiry of the contract.
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services
How this framework works
From the published notice- Places
- up to 13 suppliers
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Lease End Cleaning (Including Specialist Cleaning)Renewal
Lot #2Commercial CleaningRenewal
Lot #3DOMUS CleaningRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Suitability
Selection criteria as stated in the procurement documents
- Condition of participationno text publishedMinimum: Minimum level(s) of standards required: -Public liability insurance with a limit of indemnity of not less than two million pounds sterling (2,000,000 GBP) in relation to any one claim or series of claims; -Employer's liability insurance with a limit of indemnity of not less than …
- Staff
- Names and qualifications of delivery staff must be submitted
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “ACE Contract Cleaning Services” is a framework: the contest is a place on its panel, up to 13 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Tendering process for renewal of this contract is likely to be approx. 6 to 12 months prior to the expiry of the contract.
- First published
- 5 Nov 2025, 12:02 GMT
- Last source update
- 20 Aug 2026, 16:04 BST
- Authority reference
EC1076- FTS notice number
2026/S 000-079604- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dad4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed within the SPD and ITT documentation.
Publisher note: The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 32605. For more information see:https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/5379251201A01F9F262C Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits will apply. Further information will be detailed within our ITT documentation. (SC Ref:811498 The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 32605. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits will apply. Further information will be detailed within our ITT documentation. (SC Ref:840697)
How it was run
Official notice- Appointment period ends
- 21 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
30 Jan 2026 → 12 Oct 2026 · 4 dates- Next notice expected266 days ago30 Jan 2026
- Notice published63 days ago20 Aug 2026, 16:04 BST
- Admission / appointment period ends31 days ago · period end, not a bid countdown21 Sept 2026, 12:00 BST
- Invitations to tender expected11 days ago12 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 20 Aug 2026- Published value published: £2,180,08520 Aug 2026, 16:04 BST
- Status changed to active20 Aug 2026, 16:04 BST
- Procurement method changed20 Aug 2026, 16:04 BST
- Deadline published: 21 Sept 2026, 12:00 BST20 Aug 2026, 16:04 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria