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Published 23 May 2025, 16:43 BST

Official UK procurement notice

ACE 1003 ITT - Touring Research 2025/26

Official notice

Authority: The Arts Council of England (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Research & Development (R&D) (73) Delivery: UK
Published estimate£50,000£60,000 inc. VAT7% below published estimate
Submissions closed 18 Jun 2025awarded 17 Jul 2025
Awarded to World Pencil Ltd
Contract term 7 moends 1 May 2026 · starts 15 Sept 2025

What is being bought

Published requirement description

ACE 1003 ITT - Touring Research 2025/26 ACE is seeking to gain a deeper understanding of the current landscape of the theatre, dance, music and combined arts touring sectors and ecologies, and how these have evolved since the Covid-19 pandemic. The specific focus of this study is the Touring of theatre, dance, music, and combined arts activities to indoor venues with a capacity of 150 or below, rural, outdoor work, site specific work and touring to community spaces, as well as by geography and artform, including genre.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Research services

The lotProcurement structure

single lot · value published
Lot #1Awarded 7 moSMEVCSEPublished value£50,000
Contract period: 15 Sept 2025 – 1 May 2026 (7 mo)Value: £50,000 exc. VAT · £60,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
73110000 Research services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 May 2025, 16:43 BST
Last source update
13 Nov 2025, 19:05 GMT
Authority reference
ACE 1003 ITT
FTS notice number
2025/S 000-026978
Latest notice
Contract details notice (UK7)
Classification (CPV)
Research services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05248e Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
18 Jun 2025, 12:00 BST
Clarification deadline
5 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/W6JU847KX8 ↗

Timeline

23 May 2025 → 13 Nov 2025 · 5 dates
  1. Tender notice published
    23 May 2025, 16:43 BST
  2. Clarification questions by
    5 Jun 2025, 12:00 BST
  3. Submission deadline
    18 Jun 2025, 12:00 BST
  4. Contract starts
    15 Sept 2025
  5. Latest notice published343 days ago
    13 Nov 2025, 19:05 GMT

Notice history

5 events · 3 releases on Find a Tender · since 23 May 2025
  1. Tender notice published
    23 May 2025, 16:43 BST
    UK4
  2. Contract award notice published
    17 Jul 2025, 16:05 BST
    UK6
  3. Status changed to complete
    17 Jul 2025, 16:05 BST
  4. Contract signature expected
    10 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    13 Nov 2025, 19:05 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £46,5001 award exc. VAT
Bids received 66 from SMEs
Contracts signed 1latest 10 Sept 2025
Awarded toValueDateStatus
World Pencil LtdSME15 Sept 2025 – 30 Apr 2026£46,50017 Jul 2025Awarded

Contracts

  • Contract 1 · World Pencil LtdSME

    Signed
    10 Sept 2025
    Value
    £46,500
    Period
    15 Sept 2025 – 30 Apr 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders60—

Contracting authority & participating public bodies

Arts Council England

Contracting authorityPublic authority - central government GB-PPON: PBGY-4385-GQGP The Hive, 2nd Floor 47 Lever Street, Manchester, North West, M1 1FNContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • World Pencil LtdAwarded supplier Lennox House, 3 Pierrepont Street, Bath, South West, BA1 1LBContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender