Find a TenderAwarded

Published 15 Mar 2023, 09:02 GMT

Official UK procurement notice

Accident and Repairs Framework

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: South East (UKJ3)

Framework ceiling (notional)£2,500,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 28 Jun 2024awarded 2 Sept 2024

Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

THIS IS A CONTRACT NOTICE ON BEHALF OF HAMPSHIRE CONSTABULARY

Hampshire Constabulary have undertaken and completed a procurement for establishing a framework for the provision of repairs to their force vehicles.

The framework will contain the following Lots:

Lot 1 - Accident and Repairs to Cars and LCV's
Lot 2 - Accident and Repairs to HGV'S over 7.5 tonne
Lot 3 - Mobile SMART Repairs

The Framework will be for a period of 4 years and a maximum value of £2,500,000.

It is anticipated that the Lot value will be as follows:

Lot 1 - £1,500,000

Lot 2 - £500,000

Lot 3 - £500,000

CPV: Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice

Bids received: 5 bids on the busiest of 3 lots · 5 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published

Lot #1Accident and Repairs to Cars and LCV'sAwarded

This Lot will cover repairs for Cars and Light Commercial Vehicles. The suppliers will need to collect and deliver vehicles, and ensure security of any vehicles in their responsibility.

All vehicle repairs are to be carried out according to the specifications and standards set by the vehicle manufacturer, PAS 125 accreditation and BS10125 Kitemark for Vehicle Damage Repairs and or any nationally agreed recognised equivalent alternative standard. All welding repair works must conform to BS1140 for Spot Welding and BS4872 for Mig Welding or any subsequent welding standard that is nationally recognised for motor vehicle repairs.

Delivery: South East

Variant bids: not allowedElectronic catalogue: required

50110000 Repair and maintenance services of motor vehicles and associated equipment

Lot #2Accident and Repairs to HGV'S over 7.5 tonneAwarded

This Lot will cover repairs for Heavy Goods Vehicles. The suppliers will need to collect and deliver vehicles, and ensure security of any vehicles in their responsibility.

Delivery: South East

Variant bids: not allowedElectronic catalogue: required

50100000 Repair, maintenance and associated services of vehicles and related equipment

Lot #3Mobile Small to Medium Area Repair Techniques (SMART)Awarded

This lot will require suppliers to provide SMART repair services across the County of Hampshire and specifically to the workshop locations advised within the specification.

Delivery: South East

Variant bids: not allowedElectronic catalogue: required

50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

What this means for your bid

“Accident and Repairs Framework” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 15 Mar 2023, 09:02 GMT
Last source update: 16 Sept 2024, 13:17 BST
Award evaluation window: 29 Jun 2024 – …
Authority reference: HC20629
FTS notice number: 2024/S 000-029546
Classification (CPV): Repair and maintenance services of motor vehicles and associated equipmentRepair, maintenance and associated services of vehicles and related equipment
Delivery area: South East (UKJ3)
Official registry OCID: ocds-h6vhtk-03b2e9 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: The framework agreement will be available to access by the following authorities: Hampshire and Isle of Wight Fire Rescue Service Hampshire County Council

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Appointment period ends: 28 Jun 2024, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Supplier levy on call-offs (max %): document
Bid validity: 90 days from the deadline
Bids opened: 29 Jun 2024, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/Hampshire/aspx/Home ↗

Timeline

1 Jun 2023 → 16 Sept 2024 · 4 dates

Next notice expected
1 Jun 2023, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
28 Jun 2024, 14:00 BST
Bids opened
29 Jun 2024, 14:00 BST
Notice published
16 Sept 2024, 13:17 BST

Notice history

6 events · 3 releases on Find a Tender · since 13 May 2024

Published value updated to £2,500,000
13 May 2024, 11:47 BST
was £1,400,000
Status changed to active
13 May 2024, 11:47 BST
Procurement method changed
13 May 2024, 11:47 BST
Deadline published: 28 Jun 2024, 14:00 BST
13 May 2024, 11:47 BST
Status changed to complete
16 Sept 2024, 13:17 BST
Buyer details updated
16 Sept 2024, 13:17 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 55 from SMEs · busiest of 3 lots

Contracts signed 8latest 2 Sept 2024

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 - Accident and Repairs to Cars and LCV's
Signed
2 Sept 2024
Value
ceiling above
Status
active
Lot 1 - Accident and Repairs to Cars and LCV's
Signed
2 Sept 2024
Value
ceiling above
Status
active
Lot 1 - Accident and Repairs to Cars and LCV's
Signed
2 Sept 2024
Value
ceiling above
Status
active
Lot 1 - Accident and Repairs to Cars and LCV's
Signed
2 Sept 2024
Value
ceiling above
Status
active
Lot 1 - Accident and Repairs to Cars and LCV's
Signed
2 Sept 2024
Value
ceiling above
Status
active
Accident and Repairs to HGV'S over 7.5 tonne
Signed
2 Sept 2024
Value
£500,000
Status
active
Mobile Small to Medium Area Repair Techniques (SMART)
Signed
2 Sept 2024
Value
£500,000
Status
active
Mobile Small to Medium Area Repair Techniques (SMART)
Signed
2 Sept 2024
Value
£500,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Accident and Repairs to Cars and LCV's	5bids · 5 electronic	5	—	—
2 · Accident and Repairs to HGV'S over 7.5 tonne	1bids · 1 electronic	1	—	—
3 · Mobile Small to Medium Area Repair Techniques (SMART)	2bids · 2 electronic	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilBody governed by public lawPublic order and safety The Castle, WINCHESTER, South East, SO238UJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London
The High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

DEEPCUT GARAGE LIMITEDFramework contractorGB-COH: 00715674 16 Bedford Avenue, Frimley Green, Camberley, South East, GU16 6HP
HARWOODS LIMITEDFramework contractorGB-COH: 00368849 Harwoods Group, London Road, Pulborough, South East, RH20 1AR
PARTRIDGE OF HAMPSHIRE LIMITEDFramework contractorGB-COH: 8313261 Arcadia House Maritime Walk, Ocean Village, Southampton, South East, SO14 3TL
SMART BODYSHOP LIMITEDFramework contractorGB-COH: 8226213 Unit 6 Ringway Centre, Edison Road, Basingstoke, South East, RG21 6YH
SNOWS MOTOR FROUP LIMITEDFramework contractorGB-COH: 1318267 Snows House Second Avenue, Millbrook, Southampton, South East, SO15 0BT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

What is being bought3 lots · detail below

How this framework works

Lots and requirements (3)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).