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Find a TenderAwarded without competitionContract details notice
Published 18 Aug 2026, 14:55 BST

Official UK procurement notice

Access Control Maintenance · UK public procurement notice

Official notice

Authority: Royal Holloway and Bedford New College (Education)

Below threshold - without competition
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: South East (UKJ25)
Awarded value£26,360published contract · exc. VAT
Awarded 18 Aug 2026no call for competition
Awarded to Vindex Systems Limited

What is being bought

Published requirement description

This requirement is for the monthly planned preventative maintenance (PPM) service and repair for the University's access control system. The scope of the services includes routine preventative maintenance inspections and support for the access control infrastructure, including:

  • Access control readers and keypads
  • Door controllers
  • Locks and door release mechanisms
  • Exit buttons and break-glass units
  • Power supplies and backup batteries
  • Access control software and programming
  • ID card printing functionality (where installed)
  • Associated integrations and connected devices.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: South East
42961100 Access control system50000000 Repair and maintenance services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Aug 2026, 14:55 BST
Last source update
18 Aug 2026, 14:55 BST
Authority reference
STA-27030
FTS notice number
2026/S 000-078596
Latest notice
Contract details notice (UK7)
Delivery area
South East (UKJ25)
Official registry OCID
ocds-h6vhtk-06e6aa Find a Tender

Notice history

1 event · 1 release on Find a Tender
  1. Contract details notice published
    18 Aug 2026, 14:55 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £26,3601 contract exc. VAT
Contracts signed 1latest 18 Aug 2026
Awarded toValueDateStatus
Vindex Systems LimitedSME£26,360 †—Awarded

Contracts

  • Contract 1 · Vindex Systems LimitedSME

    Signed
    18 Aug 2026
    Value
    £26,360
    Period
    18 Aug 2026 – 31 Jan 2027
    Status
    active

Contracting authority & participating public bodies

Royal Holloway and Bedford New College

Contracting authorityPublic authority - sub-central government GB-COH: RC000823 · GB-PPON: PRVY-6462-QBVG Royal Holloway University of London, Egham Hill, Egham, South East, TW20 0EXContact email

Bidders & participating suppliers

1 commercial party on the notice
  • VINDEX SYSTEMS LIMITEDAwarded supplierGB-COH: 04453714GB-PPON: PQWP-3393-ZCNV Security House, The Summit, Sunbury-On-Thames, South East, TW16 5DBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender