Find a TenderAwardedContract details notice

Published 9 Jan 2026, 12:00 GMT

Official UK procurement notice

Fire Alarm Testing and Maintenance at Cardiff University

Authority: Cardiff University (Education)

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: Wales (UKL22)

Published estimate£4,861,111envelope for 2 lots · £5,833,333 inc. VAT

Submissions closed 6 Feb 2026awarded 15 Jun 2026

Awarded to INNOVATIVE FIRE & SECURITY LIMITED, PROTECTORCOMMS LIMITED2 awards

Contract term 3 yrsends 5 Apr 2029 · up to 5 Jun 2031 with extensions · starts 6 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Maintenance of fire alarm systems across the Cardiff University campus, covering both

residential and academic/professional services buildings. It aims to provide an operation

and maintenance service to ensure that all fire alarms function reliably, meet regulatory

standards, and provide early warning in case of fire, thereby safeguarding students, staff,

visitors and property

No preliminary market engagement: not applicable

CPV: Burglar and fire alarms · Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£4,861,111 together) · same evaluation weights on every lot

Lot #1AcademicAwardedRenewal 3 yrsSMEPublished value£2,604,166

The source published no individual description for this lot.

Contract period: 6 Apr 2026 – 5 Apr 2029 (3 yrs) · up to 5 Jun 2031 with extensionsValue: £2,604,166 exc. VAT · £3,125,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: The contract(s) can be extended, dependent on supplier satisfactory performance at the convenience of the University

31625000 Burglar and fire alarms 50000000 Repair and maintenance services

Lot #2Residential CampusAwardedRenewal 3 yrsSMEPublished value£2,256,945

The source published no individual description for this lot.

Contract period: 6 Apr 2026 – 5 Apr 2029 (3 yrs) · up to 5 Jun 2031 with extensionsValue: £2,256,945 exc. VAT · £2,708,333 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: The contract(s) can be extended, dependent on supplier satisfactory performance at the convenience of the University

31625000 Burglar and fire alarms 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published sub-criteria (3)

Technical and Quality: 50%
Responsible Procurement: 10%
Cost of Service: 40%

Published award criteria (3)

Technical and Quality
Cost of Service
Responsible Procurement

Lot distribution rule: The supplier can be awarded both lots as long as they meet the criteria for both academic and residential environments and are able to work on both open and closed protocol systems

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 9 Jan 2026, 12:00 GMT
Last source update: 13 Jul 2026, 11:07 BST
Award evaluation window: Submission end – 27 Mar 2026
Authority reference: CU.2039.SSC
FTS notice number: 2026/S 000-001793
Latest notice: Contract details notice (UK7)
Classification (CPV): Burglar and fire alarmsRepair and maintenance services
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-0602a1 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 6 Feb 2026, 12:30 GMT
Clarification deadline: 27 Jan 2026, 23:59 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

9 Jan 2026 → 13 Jul 2026 · 7 dates

Tender notice published280 days ago
9 Jan 2026, 12:00 GMT
Clarification questions by262 days ago
27 Jan 2026, 23:59 GMT
Submission deadline252 days ago
6 Feb 2026, 12:30 GMT
Award decision expected by203 days ago
27 Mar 2026, 23:59 GMT
Contract starts194 days ago
6 Apr 2026, 00:00 BST
Assessment summaries sent123 days ago
16 Jun 2026, 00:00 BST
Latest notice published95 days ago
13 Jul 2026, 11:07 BST

Notice history

5 events · 3 releases on Find a Tender · since 9 Jan 2026

Tender notice published
9 Jan 2026, 12:00 GMT
UK4
Contract award notice published
16 Jun 2026, 08:48 BST
UK6
Status changed to complete
16 Jun 2026, 08:48 BST
Contract signature expected
26 Jun 2026, 23:59 BST
scheduled
Contract details notice published
13 Jul 2026, 11:07 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £3,456,6022 awards exc. VAT

Bids received 77 from SMEs

Contracts signed 2latest 30 May 2026

Awarded to	Value	Date	Status
Lot 1 · Academic1 award
INNOVATIVE FIRE & SECURITY LIMITEDSMEAcademic Campus1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: 2 x 12 month extension options · Options: Remedial maintenance - optional contract spend if required Reactive maintenance - optional contract spend if required Replacement fire alarm project - optional contract spend if required	£3,159,175	15 Jun 2026	Awarded
Lot 2 · Residential Campus1 award
PROTECTORCOMMS LIMITEDSMEResidences Campus1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: 2 x 12 month extension options	£297,427	15 Jun 2026	Awarded

Contracts

Academic Campus · INNOVATIVE FIRE & SECURITY LIMITEDSME
Signed
30 May 2026
Value
£3,159,175
Period
1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
Status
active
Extensions
2 x 12 month extension options
Options
Remedial maintenance - optional contract spend if required Reactive maintenance - optional contract spend if required Replacement fire alarm project - optional contract spend if required
3 agreed KPIs: PPM of fire alarm systems · Recommended remedials following PPM visits · Reactive - Call Out (Priority 1, 2 & 3)
- PPM of fire alarm systems, All fire alarm panels and devices tested annually, with a minimum of two visits per building no more than six months apart. Measured monthly on buildings due.
- Recommended remedials following PPM visits, Scope of remedial works to be issued to the University Technical Manager within 5 working days of completed PPM. Measured monthly.
- Reactive - Call Out (Priority 1, 2 & 3), Attendance to call-outs in accordance with Table 3.2: • Priority 1 - within 4 hours (24/7) • Priority 2 - within 8 hours (working hours) • Priority 3 - within 2 working days. Measured monthly.
Residences Campus · PROTECTORCOMMS LIMITEDSME
Signed
30 May 2026
Value
£297,427
Period
1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
Status
active
Extensions
2 x 2 month extension options
3 agreed KPIs: PPM of fire alarm systems · Recommended remedials following PPM visits · Reactive - Call Out (Priority 1, 2 & 3)
- PPM of fire alarm systems, All fire alarm panels and devices tested annually, with a minimum of two visits per building no more than six months apart. Measured monthly on buildings due.
- Recommended remedials following PPM visits, Scope of remedial works to be issued to the University Technical Manager within 5 working days of completed PPM. Measured monthly.
- Reactive - Call Out (Priority 1, 2 & 3), Attendance to call-outs in accordance with Table 3.2: • Priority 1 - within 4 hours (24/7) • Priority 2 - within 8 hours (working hours) • Priority 3 - within 2 working days. Measured monthly.

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Academic	3final-stage tenders	3	0	—
2 · Residential Campus	4final-stage tenders	4	0	—

Contracting authority & participating public bodies

CARDIFF UNIVERSITY

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: RC000089 · GB-PPON: PHVT-4343-HWYR Park Place, Cardiff, Wales, CF10 3ATContact email

Bidders & participating suppliers

2 commercial parties on the notice

INNOVATIVE FIRE & SECURITY LIMITEDAwarded supplierGB-COH: 06551580GB-PPON: PMNT-9874-LCDR 59 Waterloo Road, Cardiff, Wales, CF23 9BLContact email
PROTECTORCOMMS LIMITEDAwarded supplierGB-COH: 05799110GB-PPON: PWRQ-9885-YDGR Unit C2/C3 - De Clare House, Caerphilly, Wales, CF83 3HUContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsTo access documents and respond to CoP please use the above link. Please note the pricing response document will only be issued to down-selected suppliers

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Jul 2026, 11:07 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Jul 2026, 11:07 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Jun 2026, 08:48 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Jun 2026, 08:48 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Jan 2026, 12:00 GMT