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Find a TenderAwardedContract details notice
Published 23 Jun 2025, 19:03 BST

Official UK procurement notice

Absence Reporting · UK public procurement notice

Official notice

Authority: Walsall Housing Group Ltd (Housing)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: West Midlands (UKG)
Published estimate£180,000≈ £60k / year · £180,000 inc. VAT7.9% above published estimate
Submissions closed 7 Jul 2025awarded 29 Jan 2026
Awarded to Goodshape
Contract term 3 yrsends 4 Jan 2029 · up to 4 Jan 2032 with extensions · starts 5 Jan 2026

What is being bought

Published requirement description

whg have awarded a contract for Absence Reporting Services for their colleagues, to support the People Team and whg managers.

CPV: Time accounting or human resources software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£180,000
Contract period: 5 Jan 2026 – 4 Jan 2029 (3 yrs) · up to 4 Jan 2032 with extensionsValue: £180,000 exc. VAT · £180,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The contract will be extendable up to a maximum of 3 (three) years by one or more extensions of whatever period(s) the Client specifies in agreement with the appointed supplier. Part of the decision to extend will be subject to satisfactory performance by the provider. The total contract term will not exceed 6 (six) years.
48450000 Time accounting or human resources software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 70% Cost 30% Please see the tender documentation on the tender portal for full details of weightings and Quality sub-weightings.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jun 2025, 19:03 BST
Last source update
30 Mar 2026, 18:59 BST
Authority reference
DN779523
FTS notice number
2025/S 000-034533
Latest notice
Contract details notice (UK7)
Classification (CPV)
Time accounting or human resources software package
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-055215 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
7 Jul 2025, 16:00 BST
Clarification deadline
2 Jul 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Login ↗

Timeline

23 Jun 2025 → 30 Mar 2026 · 5 dates
  1. Tender notice published
    23 Jun 2025, 19:03 BST
  2. Clarification questions by
    2 Jul 2025, 23:59 BST
  3. Submission deadline
    7 Jul 2025, 16:00 BST
  4. Contract starts290 days ago
    5 Jan 2026
  5. Latest notice published205 days ago
    30 Mar 2026, 18:59 BST

Notice history

3 events · 2 releases on Find a Tender · since 23 Jun 2025
  1. Tender notice published
    23 Jun 2025, 19:03 BST
    UK4
  2. Contract details notice published
    30 Mar 2026, 18:59 BST
    UK7
  3. Status changed to complete
    30 Mar 2026, 18:59 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £194,2271 contract inc. VAT; no net value published
Contracts signed 1latest 29 Jan 2026
Awarded toValueDateStatus
Goodshape£194,227 inc. VAT †—Awarded

Contracts

  • Contract 1 · Goodshape

    Signed
    29 Jan 2026
    Value
    £194,227 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
    Status
    active
    Extensions
    The contract can be extended up to three years by one or more extensions.
    Options
    Additional purchases may be made if there are additional colleagues or related services required.

Contracting authority & participating public bodies

WALSALL HOUSING GROUP LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: 04015633 · GB-PPON: PYHD-5721-XWDQ 100 Hatherton Street, Walsall, West Midlands, WS1 1ABContact email

Bidders & participating suppliers

1 commercial party on the notice
  • GOODSHAPE UK LIMITEDAwarded supplierGB-COH: 05297929GB-PPON: PMNN-2587-MDDJ 10 Upper Berkeley Street, London, London, W1H 7PEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsPlease see the above link for the tender portal and search for project DN779523. Please express and interest and you will be added to this opportunity and able to the tender documentation.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender